Child Caring Agencies and Facilities

 

6239+++08/21/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 12:30 pm DATE: 8/21/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Esther House Supervisors (2) List of Areas / Topics covered during visit: • Discussion of the current census, which is 3, and the LBC for Esther House is 4. One resident is currently hospitalized. • Discussion of Esther House's current staffing levels, vacant positions, and hiring activities. • Discussion with Esther House staff regarding the status the Esther House milieu, the clinical programming, recreational activities, and the beginning of the school year. • Observations and conversation with Esther House residents and observations of the interactions between Esther House staff and the Esther House residents. • Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/23/24 Regulatory Consultant Date|6196+++06/07/2024+++June 13, 2024 Alyssa Goduti / President & CEO Adelbrook Community Services Inc. 60 Hicksville Road Cromwell, CT 06416 RE: CCF # 88 Esther House Dear Ms. Goduti, We conducted a relicensing visit of your agency's program on May 8th and May 10th. This inspection determined your agency's program is in compliance with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. The Department has determined that your agency has met the requirements for a regular license. This license is effective as of August 16, 2024, and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (c) 860-716-2199 patrick.hughes@ct.gov|6140+++03/27/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 1:00 pm DATE: 3/27/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Esther House Supervisors Esther House Clinician List of Areas / Topics covered during visit: • Discussion of the current census, which is 2, and the LBC for Esther House is 4. • Discussion of Esther House's current staffing levels, vacant positions, and hiring activities. • Discussion with Esther House staff regarding the status the Esther House milieu, the clinical programming, recreational activities, and the residents' school programs. • Observations and conversation with Esther House residents and observations of the interactions between Esther House staff and the Esther House residents. • Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 4/1/24|6061+++11/27/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 9:30 pm to 1:00 pm DATE: 11/27/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Assistant Director of Group Homes List of Areas / Topics covered during visit: • Discussion of the current census, which is 2, and the LBC for Esther House is 4. • Discussion of Esther House's current staffing levels, vacant positions, and hiring activities. • Discussion with Esther House staff regarding the status the Esther House milieu, the clinical programming, recreational activities, and the residents' school programs. • Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 12/21/23|6017+++09/28/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than thee bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 2:30 pm to 3:30 pm DATE: 9/28/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles Esther House Supervisor (2) Esther House Clinician List of Areas / Topics covered during visit:  Discussion of the current census, which is 1, and the LBC for Esther House is 4.  Discussion of Esther House's current staffing levels, vacant positions, and hiring activities.  Discussion with Esther House staff regarding the status the Esther House milieu, the clinical programming, recreational activities and the beginning of the new school year for the residents.  Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit:  Not applicable. Areas of regulatory non-compliance identified during this visit:  None at the time of this quarterly visit. Patrick Hughes 9/28/23 Regulatory Consultant Date|5967+++06/26/2023+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 1:00 pm to 2:30 pm DATE: 6/26/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Esther House Direct Care Staff List of Areas / Topics covered during visit: • Discussion of the current census, which is 1, and the LBC for Esther House is 4. • Discussion of Esther House's current staffing levels, vacant positions, and hiring activities. • Discussion with Esther House staff regarding the status of Esther House's milieu, the clinical programming, and summer activities for the residents. • Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 6/26/23 Regulatory Consultant Date|5891+++03/15/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 12:45 pm to 1:45 pm DATE: 3/15/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Esther House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census, which is 2, with 1 resident currently hospitalized and the LBC for Esther House is 4. • Discussion of Esther House's current staffing levels, vacant positions, and hiring activities. • Discussion with Esther House staff regarding the status of Esther House's milieu, the clinical programming, and activities for the residents. • Observations and discussion with the 1 resident home at the time of this quarterly visit, and observations of the interactions between Esther House staff and the Esther House resident. • Inspection of the Esther House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/21/23 Regulatory Consultant Date|5868+++12/28/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 3:30pm DATE: 12/28/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Director of Group Homes NY Esther House co-supervisor List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. One resident is currently hospitalized. There was one discharge this quarter to a DMHAS program. There is one pending referral for Esther House. • The one resident currently in Esther House is doing well and preparing to discharge home to her mother. • Currently Esther House is fully staffed with no vacant positions. • Observation of the residents in the milieu; The one resident home was having free time at the time of the visit. The Esther resident reported to be doing well and is very excited to be discharging home in the next few weeks. She reported the Esther House staff are nice to her and treat her well. • Physical plant inspection of the facility; Esther House was clean, organized and nicely decorated with no health or safety concerns observed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 2/8/2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5820+++09/26/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 1:00pm DATE: 9/26/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Director of Group Homes NY Esther House co-supervisor List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 4. One resident who was briefly hospitalized (5days) has returned to Esther House. • The residents of Esther House are doing well individually and as a group. The girls are out in the community often and have recently attended the Big E, the Durham Fair, and the Bristol Mum Fair. • Currently Esther House is fully staffed with no vacant positions. • Physical plant inspection of the facility; Esther House was clean, organized and nicely decorated with no health or safety concerns observed. • Observation of the residents in the milieu; two residents were home at the time of this quarterly visit. Both girls reported they were doing well and reported the staff at Esther House are nice. One resident reported she recently had her senior pictures taken and was very excited about this. Both residents appeared comfortable in their surrounding and all interactions between the staff and residents were friendly and professional. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 9/26/22 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5728+++06/01/2022+++June 6, 2022 Alyssa Goduti / President & CEO Adelbrook Community Services Inc. 60 Hicksville Road Cromwell, CT 06416 RE: CCF # 88 Esther House Dear Ms. Goduti, We conducted a relicensing visit of your agency's program on June 1, 2022. This inspection determined your agency's program is in compliance with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. The Department has determined that your agency has met the requirements for a regular license. This license is effective as of August 16, 2022 and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|5667+++03/16/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Esther House TIME OF VISIT (FROM - TO): 2:00pm DATE: 3/16/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Director of Group Homes NY Esther House co-supervisor PW Esther House co-supervisor List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 5. One resident is currently hospitalized, but it is anticipated that she will return to Esther House this Friday. • Discussed progress of the 3 Esther House residents and the status of the Esther House milieu. • Discussed Esther House employment vacancies and hiring updates. • Discussed the lessening of covid-19 restrictions and activities scheduled for the residents. • Physical plant inspection of the facility; no health or safety concerns observed. • Observation of the residents in the milieu; one resident was home from school and was napping in her room and was not disturbed. A second resident returned from school and briefly said hello to this worker before meeting with an Esther House staff. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/25/22 Regulatory Consultant Date|

6238+++08/21/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 2:15 pm DATE: August 21, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Potter House Supervisor Potter House Clinician List of Areas / Topics covered during visit: • Discussion of the current census (4) and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, and hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, the clinical programming, and the beginning of the school year. • Observations and conversation with Potter House residents and observations of the interactions between Potter House staff and the Potter House residents. • Brief discussion with Potter House residents about their experiences at the group home. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/23/24 Regulatory Consultant Date|6198+++06/17/2024+++ Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 2:30 pm DATE: June 17, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Potter House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census (4) and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, and hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, the clinical programming, and summer activities for the residents. • Observations and conversation with Potter House residents and observations of the interactions between Potter House staff and the Potter House residents. • Brief discussion with Potter House residents about their experiences at the group home. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 6/27/24 Regulatory Consultant Date|6139+++03/27/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 2:15 pm DATE: March 27, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Potter House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census (4) and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, and hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, the clinical programming, and summer activities for the residents. • Observations and conversation with Potter House residents and observations of the interactions between Potter House staff and the Potter House residents. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 4/1/24 Regulatory Consultant Date|6063+++11/20/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 2:45 pm to 3:45 pm DATE: November 20, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Potter House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census (3) and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, and hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, the clinical programming, and summer activities for the residents. • Observations and conversation with Potter House residents and observations of the interactions between Potter House staff and the Potter House residents. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 12/21/23 Regulatory Consultant Date|5973+++08/02/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 2:45 pm to 4:00 pm DATE: August 2, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Potter House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census (4), and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, and hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, the clinical programming, and summer activities for the residents. • Observations and conversation with Potter House residents and observations of the interactions between Potter House staff and the Potter House residents. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/8/23 Regulatory Consultant Date|5928+++05/08/2023+++May 15, 2023 Alyssa Goduti / President & CEO Adelbrook Community Services Inc. 60 Hicksville Road Cromwell, CT 06416 RE: CCF # 66 Potter House Dear Ms. Goduti, We conducted a relicensing visit of your agency's program on May 8th and May 10th. This inspection determined your agency's program is in compliance with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. The Department has determined that your agency has met the requirements for a regular license. This license is effective as of June 20, 2023, and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|5890+++03/15/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 3:10 pm 4:15pm DATE: 3/15/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Potter House Supervisor Potter House Direct Care Worker List of Areas / Topics covered during visit: • Discussion of the current census which is 3 and the LBC is 4. • Discussion of Potter House's current staffing levels, vacant positions, hiring activities. • Discussion with Potter House staff regarding the status of Potter House's milieu, and the clinical programming and activities for the residents. • Observations and discussions with the 3 residents of Potter House, and observations of interactions between the residents as well as the interactions between Potter House staff and residents. • Inspection of the Potter House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/20/23 Regulatory Consultant Date|5862+++12/28/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 3:30 pm DATE: 12/28/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: • Current census is 1 and the licensed bed capacity is 4. There are 2 current referrals for Potter House, one referral is currently at the Adelbrook residential program, while the other is currently at Susan Wayne Center. Once their school placements have been finalized admission dates can be scheduled. • The lone resident at the Potter House group home is doing well. For clinical services and recreation activities the Potter House resident joins with the 2 other Adelbrook Group Homes. • Potter House currently has a good level of staffing. There are two fulltime direct care vacancies. One of the former employees has moved to a per-diem position with Potter House. • At the time of this licensing visit the 1 Potter House resident was home relaxing having free time. This regulatory consultant spoke with her, and she reported to be doing well at Potter House and is treated nicely by the Potter House staff. She did not have any concerns for her safety or well-being. • Physical plant inspection of the facility; The group home was neat, orderly, and well decorated with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 2/8/23 Regulatory Consultant Date|5821+++09/26/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 3:45 pm DATE: 09/26/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: • Current census is 1 and the licensed bed capacity is 4. There are 2 current referrals for Potter House that need to have their school placements finalized before an admission date can be scheduled. One longtime resident was discharged to a DMHAS young adult program this quarter. • Currently there is only 1 resident in the Potter House group home. This resident is doing well at Potter House. For clinical services and recreation activities the Potter House resident joins with the 2 other Adelbrook Group Homes. • Potter House has filled the vacant co-supervisor and vacant clinician Potter House has 1 vacant full time direct care position and 1 vacant awake overnight position. • At the time of this licensing visit the 1 Potter House resident was home relaxing having free time. This regulatory consultant spoke with her, and she reported to be doing well at Potter House and is treated nicely by the Potter House staff. She did not have any concerns for her safety or well-being. During this quarterly visit all interactions observed between staff and the Potter House resident were friendly and professional. • Physical plant inspection of the facility; The group home was neat, orderly, and well decorated with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 9/26/22 Regulatory Consultant Date|5729+++06/01/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 3:45pm DATE: 6/1/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. There are 2 current referrals for the open beds at Potter House. • Discussed progress of the 2 Potter House residents and the status of the Potter House milieu. Both residents are doing well overall at Potter House, however one resident is scheduled to discharge in the coming weeks and is having some difficulties. Both girls are participating in events and activities with the residents from the other 2 Adelbrook group homes. The most recent activity is weekly group swimming lessons. • Discussed Potter House employment vacancies and hiring updates. Hiring has improved for Potter House with most positions filled. Potter House has a pool of per-diem staff to cover the vacant shifts. • At the time of this licensing visit one resident was home. The resident was upset and kept stating that she wanted to leave. This resident is scheduled to leave the group home later this month. She was unable to tell this writer why she wanted to leave but she did say she was safe and did not have any concerns for her safety or well-being. The resident was being loud and threatening harm to the staff but did not act on this. The direct care staff and the clinician were patient, and calm as they talked with and supported the resident. By the time this writer ended the quarterly visit the resident was calm. • Physical plant inspection of the facility; The group home was neat and orderly with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 7/6/22 Regulatory Consultant Date|5668+++03/16/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Potter House TIME OF VISIT (FROM - TO): 3:30pm DATE: 3/16/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes FM Potter House direct care staff List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 5. There are no current referrals for the open Potter House beds. • Discussed progress of the 2 Potter House residents and the status of the Potter House milieu. • Discussed Potter House employment vacancies and hiring updates. • Discussed the lessening of covid-19 restrictions and activities scheduled for the residents. • Physical plant inspection of the facility; no health or safety concerns observed. • Observation of the residents in the milieu; Both residents were home. One resident was outside walking with a staff member. This resident was excited to report she has an upcoming birthday. She appeared comfortable in her surroundings and did not report any concerns for her safety or well-being. The second resident was inside watching television. She reported to be doing well and has been at Potter House for approximately one month. She reported prior to Potter House she was living in her home. She reported she likes being at Potter House and did not report any concerns for her safety or well-being. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/28/22 Regulatory Consultant Date|

6237+++08/21/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 1:30 DATE: 8/21/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census, which is 2, and the LBC is 4. One resident is currently hospitalized. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, the beginning of the school year and the scheduled activities for the residents. • Observation of the Isaiah House resident home at the time of this quarterly visit. • Brief discussion with the 1 Isaiah House resident present at the time of the visit regarding her experiences at the group home. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/23/24 Regulatory Consultant Date|6197+++06/17/2024+++ Isaiah House TIME OF VISIT (FROM - TO): 1:30 DATE: 6/17/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census, which is 2, and the LBC is 4. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, and the scheduled activities for the residents. • Observation of the Isaiah House resident home at the time of this quarterly visit. • Brief discussion with the 2 Isaiah House residents regarding their experiences at the group home. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 6/24/24 Regulatory Consultant Date|6161+++03/12/2024+++April 4, 2024 Alyssa Goduti, President and CEO Adelbrook 60 Hicksville Road Cromwell, CT 06416 RE: CCF# 79 Isaiah House Dear Ms. Goduti, On March 12th and 13th, 2024 a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified on the attached Regulatory Compliance Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance and 2. the date correction(s) will be completed. The areas of non-compliance are as follows: Public Act 19-120 Evidence: One personnel file reviewed did not have a Child Protective Services background check from the previous state (FL) she resided in, within the last five (5). Sincerely, Patrick Hughes Patrick Hughes DCF Regulatory Consultant Licensing Unit|6062+++11/20/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 1:30 to 2:30 DATE: 11/20/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census, which is 3, and the LBC is 4. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, and the scheduled activities for the residents. • Observation of the 1 Isaiah House resident home at the time of this quarterly visit. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 12/21/23 Regulatory Consultant Date|5972+++08/02/2023+++6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 1:00 pm to 2:30 pm DATE: August 2, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census, which is 3, and the LBC is 4. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, and summer activities for the residents. • Observations and conversation with Isaiah House residents and observations of the interactions between Isaiah House staff and the Isaiah House residents. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/7/23 Regulatory Consultant Date|5930+++05/10/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 2:00 pm to 3:30 pm DATE: 5/10/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Direct Care Staff List of Areas / Topics covered during visit: • Discussion of the current census, which is 1, and the LBC is 4. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, and activities for the residents. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 5/16/23 Regulatory Consultant Date|5892+++03/15/2023+++505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 2:00 pm to 3:00 pm DATE: 3/15/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Group Homes Isaiah House Direct Care Staff List of Areas / Topics covered during visit: • Discussion of the current census, which is 1, and the LBC is 4. • Discussion of Isaiah House's current staffing levels, vacant positions, and hiring activities. • Discussion with Isaiah House staff regarding the status of Isaiah House's milieu, the clinical programming, and activities for the residents. • Observations and conversation with the Isaiah House resident and observations of the interactions between Isaiah House staff and the Isaiah House resident. • Inspection of the Isaiah House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable. Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/21/23 Regulatory Consultant Date|5869+++12/28/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 2:15 pm DATE: 12/28/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: Current census. The current census at Isaiah House is 1 and the licensed bed capacity is 4. There have been 2 discharges this quarter at Isaiah House to DMHAS programs. There is an admission scheduled for tomorrow (12/29/22). Milieu / Resident progress. The Isaiah House resident is doing well at Isaiah House. For clinical services and recreation activities the Potter House resident joins with the 2 other Adelbrook Group Homes. Staffing Isaiah House has sufficient staff to cover all shifts. There are 2 full time direct care staff openings. Isaiah House has a large pool of per-diem staff and can cover any vacant shifts when they arise. Observations / Interviews During this quarterly visit the lone Isaiah House resident was home and sick in bed with a cold. This regulatory consultant quickly said hello to the resident from the doorway of her bedroom. The resident said hello back and reported she was doing okay and was just resting. She did not report any concerns regarding her safety or well-being. Physical Plant Inspection All areas of Isaiah House were observed during this quarterly visit. Isaiah House was clean, orderly, and nicely decorated with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 2/8/23 Regulatory Consultant Date|5822+++09/26/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 2:30 pm DATE: 9/26/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: Current census. The current census at Isaiah House is 2 and the licensed bed capacity is 4. There was one discharge this quarter with the resident moving to therapeutic foster care. There was also a new voluntary admission to Isaiah House during this quarter. There are no current referrals for the open Isaiah House beds. Milieu / Resident progress. The long-term Isaiah House resident is doing well at Isaiah House, and the newly admitted Isaiah House resident has been doing better of late. The residents have been out in the community often for recreation and therapeutic activities. The newly admitted Isaiah House resident has an assigned DMHAS worker who is assisting Isaiah House with finding a school placement for the new resident. Staffing Hiring has improved for Isaiah House over the last quarter. There are 2 full time direct care staff openings. Isaiah House has a pool of per-diem staff and are able to cover any vacant shifts. Observations / Interviews During this quarterly visit both residents (K & A) were home and having free time in the living/ dining room area. This regulatory consultant spoke with both residents. Resident K reported to be doing well and was very happy and proud of her new haircut. She reported she is treated well by the Isaiah staff and denied any concerns for her safety or well-being. Resident K was a little shy, but she reported to be doing well at Isaiah House and reported the staff are nice to her. She did not report any concerns for her safety or well-being. During this quarterly visit both residents appeared comfortable in their surroundings and all interactions observed were friendly. Physical Plant Inspection All areas of Isaiah House were observed during this quarterly visit. Isaiah House was clean, orderly, and nicely decorated with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 9/26/22 Regulatory Consultant Date|5730+++06/01/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Isaiah House TIME OF VISIT (FROM - TO): 2:30pm DATE: 6/1/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ND Adelbrook Director of Group Homes List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. There has been 1 discharge since the last quarterly visit. There is 1 pending referral for Isaiah House. • Discussed progress of the 2 Isaiah House residents and the status of the Isaiah House milieu. Both residents are doing well at Isaiah House recently the girls are participating in events and activities with the residents from the other 2 Adelbrook group homes. The most recent activity is weekly group swimming lessons. • Discussed Isaiah House employment vacancies and hiring updates. Hiring has improved for Isaiah House with most positions filled. Isaiah has a pool of per-diem staff to cover the vacant shifts. • Physical plant inspection of the facility; The group home was neat and orderly with no health or safety concerns noted. • Observation of the residents in the milieu; 1 resident was home, while the other resident was at a medical appointment. The one resident who was home was walking on the treadmill in the living room off the kitchen, supervised by an Isaiah House staff. She reported she is doing well at Isaiah House and that school gets out on June 20th. This resident appeared comfortable in her surroundings and did not report any concerns for her safety or well-being. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 6/7/22 Regulatory Consultant Date|5664+++03/16/2022+++March 24, 2022 Alyssa Goduti / President & CEO Adelbrook Community Services Inc. 60 Hicksville Road Cromwell, CT 06416 Re: Licensing Inspection for Isaiah House / CCF # 79 Regulatory Consultants: Patrick Hughes, Jimmy Moore. Dear Ms. Goduti, On March 16th and March 17th, a biennial re-licensing inspection was conducted at Isaiah House. This inspection was conducted to determine the compliance of this agency with the Regulations for Child Placing Agencies; Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. The licensing inspection determined that your agency has met the requirements for a regular license. This license is effective as of April 18, 2022 and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|

6269+++10/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 11:45am to 12:30pm DATE: 10/22/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO/nurse/teacher List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the CEO (via email) and nurse. Topics discussed included: • LBC is 6. Current census is 6. • No calls to emergency services since last visit. • No discharges since last quarterly visit. • Discussed recreation, clinical programming, and education. • Discussed current milieu and staffing. Milieu Observation: • Observed and talked to the residents who were in school and working on math with their teacher. Physical Plant: • Toured the home with the nurse. No safety concerns observed. The home was clean and maintained very well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. No Regulation Compliance Plan is required for this Licensing visit. James Funaro Date: 10/24/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|6257+++09/17/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 10:45am to 11:50am DATE: 9/17/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO/Program Director/teacher/nurse List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the CEO and Program Director. Topics discussed included: • LBC is 6. Current census is 6 with 3 on a waiting list. • Discussed clinical, nursing and overall effectiveness and cohesion of the direct care staff. • No calls to emergency services during this quarter. • Reviewed Fire Drills for this current year. • Current Program Director leaving and position to be filled but there will be a prior PD covering. • Discussed recreation, trips into the community which are occurring on a regular basis. • Community Outreach Specialist that was hired has been effective in her role. Milieu Observation: • Observed and talked to the residents who were in school and working with their teacher. Physical Plant: • Toured the home with the CEO. No safety concerns observed. The home was clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 9/19/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|6191+++06/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 10:30am to 11:30am DATE: 6/21/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO/Program Director/Head teacher/Nurse List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the CEO and Program Director. Topics discussed included: • LBC is 6. Current census is 3 with 3 admissions pending. • Discussed clinical and day to day operations. • Discussed calls to emergency services during this quarter. • Discussed fire drills to be reviewed during next quarterly visit. • Personnel review for past 6 months of hires. • Discussed recreation, trips in the community and Friday outings. • New community outreach staff hired. Milieu Observation: • Observed and talked to the residents who were working outside in the garden. Physical Plant: • Toured the home with the Program Director and CEO. No safety concerns observed and the home was clean and maintained well. Outside wall being repaired. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 6/24/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|6125+++03/13/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 10:30am to 11:30am DATE: 3/13/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO Program Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the CEO and Program Director. Topics discussed included: • LBC is 6. Current census is 3 with 2 admissions pending. • Discussed future hires for a 2nd shift nurse and HR coordinator. • Discussed calls to emergency services during this quarter. • Discussed plans to add security cameras to outside areas and common areas inside the home. • Discussed plans for community outreach through social media exposure and hiring outreach coordinator. • Next quarter a six month personnel review will be done. Milieu Observation: • Clients observed participation in educational programming. Physical Plant: • Toured the home with the Program Director and CEO. No safety concerns observed and the home was clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 3/15/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|6032+++11/02/2023+++November 17, 2023 Mr. Chase Bronfman Executive Director Back Country Wellness 7 Lincoln Ave Greenwich, CT 06830 Re: Relicensing inspection –License #CCF-171 Regulatory Consultants: James Funaro, Kathleen Forsythe Dear Mr. Bronfman, On November 1-2, 2023, a biennial re-licensing inspection was conducted at the Back Country Wellness Residential Program, located at 6 Old Mill Rd, Greenwich, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. Additionally, a review was conducted on 11-7-23 by DCF Nurse Consultant Errolee Miller, RN to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A full standard of compliance was issued. A copy of the nursing site visit summary report is included with this report. Listed below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan (SDP) to address each area of noncompliance utilizing the SDP template included with this report. The service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. Also included in this report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken, or, highlight areas for improvement. Recommendations do not require the submission of a service development plan. The areas of regulatory noncompliance are as follows: 17a-145-86 Instructions in Safety Procedures. Supervision • No fire drills were completed during the 3rd quarter of 2023. Recommendation: No recommendations made in this report. Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, James Funaro _____________________________ James Funaro DCF Regulatory Consultant Copy: file Executive Director|5998+++09/07/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 10:00am to 1:30pm DATE: 9/7/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO Program Director Nurse Care Coach Clients (5) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the CEO and Program Director. Topics discussed included: • LBC is 6. Current census is 5 with 1 admission pending. • Discussed most recent admission. • Staffing vacancies (1 Care Coach). • 4 calls to emergency services during this quarter. • Discussed upcoming licensing inspection. • Discussed recreation/outings. • Recent projects-garden • Discussed meals/nutrition Milieu Observation: • Clients observed eating lunch and participation in educational programming. • Met with clients as a group and one individually to discuss safety/well-being and the program. Physical Plant: • Toured facilitated with Program Director and CEO. No safety concerns observed and the home was clean and maintained well. Corrective Actions implemented as a result of previous visit: A service development plan was submitted to DCF by Backcountry Wellness Residential group home following a June 2023 Licensing visit that addressed regulatory citations. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 9-8-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|5945+++06/15/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 11am-3:15pm DATE: 6-15-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO Program Director Care Coach Nurse Therapist (2) Clients (5) List of Areas / Topics covered during visit: This was a scheduled quarterly visit to obtain an update on the program and tour the physical plant to determine regulatory compliance. Additionally, a semi-annual personnel file review was conducted as well as a case record review for regulatory compliance. A meeting was held with the CEO and Program Director. Topics discussed included: • Census = 6. Program is full. • Pending discharges and referrals • Staffing vacancies = 0 • No calls for emergency services this quarter • Recreation outings • Listing group therapy on client treatment plans • Treatment plan review frequency and documentation • Garden • Visitors list • Use of periodic telehealth for therapy • Case record documentation • 'Rock Ceremony' scheduled for today for client that will discharge soon A meeting was held with the program Nurse. Topics discussed included: • Documentation of physical exams, dental exams, vision exams in client case records Milieu Observation: • Teacher observed overseeing educational programming • Clients observed eating snack and lunch Physical Plant: • Tour facilitated by Program Director. All areas appeared exceptionally clean and organized. • One sink out of order in a second floor bathroom with two sinks. Replacement reportedly on order. Personnel File Review: • Two personnel files of new employees were reviewed remotely. See 'Areas of Regulatory Non-Compliance' below. Case Record Review: • Two client case records were reviewed remotely. See 'Areas of Regulatory Non-Compliance' below. Client Interviews: • A group interview was conducted with five residents. • All reported they feel safe in the program. • All report therapy and staff are very helpful. Areas of regulatory non-compliance identified during this visit: Section 46a-154. Internal monitoring, training and development of policies and procedures required and subject to state agency inspection. 1. One personnel file (BP) did not contain evidence of restraint training provided by the facility. Section 17a-145-94 Medical, Dental, Nursing Care. Two client case records were reviewed. The following deficiencies were noted: 1. Case record for one client (C.) does not contain documentation of a physical exam, dental exam, or vision exam. 2. Case record for one client (H.) does not contain documentation of a physical exam. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 6-16-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5882+++03/09/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 11:45am - 1:30pm DATE: 3-9-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Cook Teacher Direct Care Staff Clients (6) Nurse List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and to tour the physical plant. A meeting was held with the Program Director. The following topics were discussed: • Census = 6 females; 6 referrals on the waiting list; discharges in past three months; length of stays; • No incidents for restraint, AWOL, hospital visits, call for emergency services in the past three months; • No staff vacancies; • Additional nurse recently hired for evenings and weekends; • Cleaning crew on site three days per week; bathroom cleaning schedule; disinfection process after discharges • Infection control procedures for beds; • Holiday celebration activities; • Family involvement in program; • Treatment planning and review process; • Fire drill schedule; • Storage of water cooler bottles; • Biennial re-licensing inspection scheduled for Fall 2023. The Program Director facilitated a tour of the physical plant: • All areas appeared exceptionally clean and organized; • Third floor/attic door found unsecured - corrected during visit; • Storage lockers scheduled for installation on first floor. A meeting was held with the program nurse. Topics discussed: • Medication access, storage, destruction; Over-the counter medication & expiration date audits; • Documenting medication administration; • Medication refrigerator. Milieu Observation: • Lunch prep & serving; • Interview with Cook; • Educational programming; • Group interview conducted with six clients. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 3-10-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|5833+++12/08/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness, LLC - Residential Group Home TIME OF VISIT (FROM - TO): 10:30am-1:00pm DATE: 12-8-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Chief Executive Officer Program Director Clients (5) Care Coach LPN day nurse Therapist Therapist/Culinary Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. Additionally, a semiannual personnel file review was conducted. A meeting was held with the CEO and Program Director. The following areas were discussed: • Census = 6 females; program is full with a waiting list; • Staff vacancies = 0 • Neighborhood; • Amended license issued last month to serve an age range of 11-20 years of age; • Group home approaching the one-year anniversary of opening; • Average length of stay and discharge planning; • Joint Commission accreditation awarded to Backcountry Wellness group home and outpatient psychiatric clinic for children last month for a three-year period; • Psychiatrist coverage; • Emergency planning, disaster/evaluation drills, future purchase of a house generator; • Culinary Director recently completed a graduate professional counseling degree and licensure and carries a small caseload in the group home; • Marketing, tracking referral sources; Milieu Observation: Observed and conducted brief interviews with five residents in the kitchen while they finished morning snack. Residents explained the meal and snack schedule and routine. All five residents reported enjoying their stay at the group home very much. Two residents who had been in a placement prior to BCW group home reported that the BCW program was "the best" they had ever been in. Residents cited friendly staff, beautiful home, and helpful program as to what they liked best about BCW. Residents were later observed studying quietly during the educational program. One client was observed meeting with a therapist in a private room. Physical Plant tour: All areas appeared extremely clean and organized. Discussed driveway repairs/additional parking area scheduled for 2023, and closing off unused bathroom in basement. Personnel File review: A semi-annual personnel file review was conducted. Three personnel files were reviewed of new staff hired since July 2022. No regulatory deficiencies noted. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 12-8-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5779+++09/07/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 10:30am-2:00pm DATE: 9-7-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: o CEO o Program Director o Culinary Director o Care Coach o Clients (3) List of Areas / Topics covered during visit: This was a scheduled bimonthly visit to the group home for monitoring the program during its initial provisional license period. Discussions: • Current census = 3 • Meeting with CEO • Pursuing Joint Commission accreditation • Clinical coverage at the group home • Financial audit • Interstate compact requirements • Meeting with Program Director for program update • Restraint refresher training • Group therapies (family, DBT, medical, body image, art expression, cooking, etc.) • Structured program schedule reviewed • Utilization of office space • Milieu observation • Menus • Physical plant tour: all areas observed to be clean, organized and beautifully decorated • Client interviews during lunch • Fire drill documentation reviewed • Driveway appearance • Determination made to remove provisional license status and issue regular license Corrective Actions implemented as a result of previous visit: • Completed service development plan submitted by BCW after last Licensing visit which addressed areas of criminal history background checks, DCF protective services background checks, physical exams, and TB testing during hire process for new staff. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 9-8-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5735+++07/12/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 11:00am-2:15pm DATE: 7-12-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Chief Executive Officer Program Director Regional Program Director Clients (5) Property Manager DCF Regulatory Consultant List of Areas / Topics covered during visit: This was a scheduled Licensing visit to conduct a semiannual personnel file review and tour the physical plant for determination in issuing a continued provisional license. • Meeting with CEO • Semiannual personnel file review • Program update meeting with Program Director and Regional Program Director • Milieu observation/client interview meeting • Physical Plant tour Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-63 Chief Executive Officer. • The facility failed to secure the results of a criminal history background check through the Connecticut State Police prior to the employee assuming duties for two employees (DV, RBo). • The facility failed to secure the results of a child protective services background check through DCF prior to hire for two employees (MM, SBP). 17a-145-64 Personnel Policies and Procedures. • The facility failed to secure evidence of a physical exam that was conducted immediately prior to assuming duties for four employees (AR, RBo, RBy, SBP). • The facility failed to secure the results of TB testing that was conducted immediately prior to assuming duties for four employees (AR, RBo, RBy SBP). Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-13-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director Regional Program Director|5692+++05/04/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home__________________ TIME OF VISIT (FROM - TO): 10:30am-2:00pm__________ DATE: _5-4-22_______ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: CEO Property Manager Chef Program Director Day LPN Nurse Care Coaches (2) One male and Three female clients List of Areas / Topics covered during visit: This was a scheduled visit to obtain a program update, tour the physical plant and interview clients. One case record review was conducted remotely after the visit. This new program is currently in a second provisional license period while the Dept. continues to monitor activities. Discussions: • Menu review & documentation; grocery delivery; food storage; Registered Dietician menu approval • Welcome visit from neighbor • Program daily schedule • Recreation activities • Improvements to the physical plant; addition of doors on dining room • Enhancing privacy on windows • Garden installation and driveway expansion proposed for summer • Feedback given to Property Manager during physical plant tour • Window screens; privacy film • Age range of clients served • Case overview on client M. • Client interviews • One case record review Observation • Lunch activities • Physical Plant Corrective Actions implemented as a result of previous visit: • Window privacy film added to bathrooms Areas of regulatory non-compliance identified during this visit: None Kathleen Forsythe, LCSW ______________________________ ___5-6-22_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: J. Zweiman|5654+++02/24/2022+++NAME OF FACILITY / PROGRAM: Backcountry Wellness Residential Group Home TIME OF VISIT (FROM - TO): 11:00am - 1:30pm DATE: 2-24-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Title CEO Property Manager Nurse Teacher Program Director Regional Program Director DCF Regulatory Consultant DCF Clinical Nurse Coordinator List of Areas / Topics covered during announced visit: • Census • Physical plant inspection • Client interviews • Case record review • Food storage • Medication storage • Program nurse responsibilities • Intake assessments • Program activities since group home opened in January 2022 Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW 3-11-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6276+++10/08/2024+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM – TO): 11:00am to 1:00pm DATE: October 8, 2024 AGENCY PERSONNEL WHO PARTICPATED: Job Title Brook House Program Director Areas/Topics covered during visit: • Census: The program census was three youths at the time of the scheduled quarterly visit. • Admissions: In the last quarter the group home confirmed that there were two new admissions. • Discharges: The program confirmed that in the last quarter there were no discharges. • Staffing: The group home staffing consisted of six full-timers, four part-timers and two per-diem employees. • Staff vacancies: The program continues to have a clinician vacancy, two part-time vacancies and two per-diem vacancies. • Physical plant: A walkthrough of the building was conducted with the program director and the facility was being maintained according to regulatory standards. • Personnel records: Employees records and files were not reviewed in this quarter. • SIU reports: There were no reports in this quarter. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW October 22, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6242+++08/08/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM - TO): 11:00am to 12:15pm DATE: August 8, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Brook House Program Director Areas / Topics covered during visit: • Census: The program census was one resident at the time of the scheduled quarterly visit. • Admissions: In the last quarter the group home confirmed that there were no new admissions. • Discharges: The program confirmed that in the last quarter there were no discharges. • Staffing: The group home staffing consisted of six full-timers, four part-timers and two per diem employees. • Staff vacancies: The program has a clinician vacancy, two part-time vacancies and two per diem vacancies. • Physical plant: A walkthrough of the building was conducted with the program director and the facility was being maintained according to regulatory requirements. • Personnel records: Three employee files were reviewed on July 2, 2024, and all records contained the required criminal background checks. • SIU Reports: There were no reports in this quarter. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward LCSW August 20, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6151+++04/17/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM - TO): 11:30am to 1:30pm DATE: April 17, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Service Director Areas / Topics covered during visit: • Census: The program census was one youth at the time of the scheduled quarterly visit. • Admissions: In the last quarter the program confirmed that there were no new admissions. • Discharges: The program confirmed that in the last quarter there were two discharges. • Staffing: The facility staffing consists of eight full-timers, four part-timers and four per-diem employees. • Staff vacancies: The group home has a director vacancy, a therapist vacancy and a part-time, 16-hour vacancy. • Physical plant: A walkthrough of the building was conducted with the service director and the facility was being maintained according to regulatory standards. • Personnel: Employee records were not reviewed during the quarterly visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) Upon inspection of the facility, bedroom four was unkempt and personal items in the closet were not properly stored. The room needs to be cleaned and better maintained. DCF is recommending that when the census increases, group home staff should work with residents on a consistent basis to keep rooms better organized. Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 30, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6104+++01/25/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM - TO): 11:15am to 2:00pm DATE: January 25, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Brook House Program Director Areas / Topics covered during visit: The census was three female youths at the time of the quarterly visit and the group home's licensed bed capacity remains at five. A walkthrough of the physical plant was conducted with the Brook House Director and feedback was given on how the program could better maintain residents' bedrooms. SIU Reports: The program had two SIU reports in the last quarter (10/31/23 and 12/11/23) that required follow-up and please see reports in file for additional information. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW February 7, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6050+++11/07/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM - TO): 11:00am to 1:30pm DATE: November 7, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Brook House Program Director Areas / Topics covered during visit: The census was four female youths at the time of the quarterly visit and the group home's licensed bed capacity remains at five. The program has two part-time vacancies and the agency expects to fill positions soon. A walkthrough of the physical plant was conducted with the Brook House Director and the facility was being maintained according to regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW December 6, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5981+++07/27/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CHR/ Brook House Group Home TIME OF VISIT (FROM - TO): 11:45am to 1:30pm DATE: July 27, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Brook House Program Director Areas / Topics covered during visit: The census was five females at the time of the quarterly visit and the group home's licensed capacity is five. The program reported that there were two part-time staff vacancies and both positions are expected to be filled soon. A walkthrough of the physical plant was conducted with the director and several deficiencies were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-74: Lavatory facilities: Upon inspection of the physical plant, the upstairs' bathroom ceiling (in the shower area) contained a small black stain and it needs to be addressed. Section 17a-145-77. Dining areas and supervision: Upon inspection of the physical plant, one of the dining room's walls contained two large repair patches and they need to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW August 14, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5931+++05/02/2023+++May 23, 2023 Community Health Resources 2 Waterside Crossing Windsor, CT. 06095 Re: Bi-annual licensing inspection was conducted at the Community Health Resources Brook House Group Home located in Enfield, CT, Consultants: Penny Woodward and Patrick Hughes. On 5/2/23 and 5/3/23, a bi-annual re-licensing inspection was conducted at the Brook House Program to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date correction(s) will be completed. The areas of non-compliance are as follows: Section 17a-145-61: Written policies and procedures. (Evidence) Upon review of the program manual, some of the group home's policies were outdated and did not always reflect current practices. Section 17a-145-63: Chief administrative officer. (Evidence) Upon review of milieu documentation, clients were reported to be smoking at the facility while under the supervision of staff and the lack of intervention at the time of the incident by the program did not ensure the safety of residents at the group home. Section 17a-145-73: Sleeping accommodations. (Evidence) Upon inspection of the physical plant, bedroom three contained a wall that had noticeable scuff marks and it needs to be addressed. Bedroom six's ceiling contained a large indentation from a recent construction project and it needs to be addressed. Section 17a-145-74: Lavatory Facilities. (Evidence) Upon inspection of the physical plant, the second-floor bathroom contained cracked waterproof sealant around the shower area and it needs to be addressed. Section 17a-145-86: Instruction in safety procedure. Supervision. (Evidence) Upon review of fire drill records for 2021, a first shift drill was conducted on the second shift and it had not been done according to regulatory requirements. A first shift drill was not conducted by the program in the second quarter as required by regulations. Section 17a-145-98: Case records. (Evidence) Upon inspection of case records, all clients did not have placement agreements as required by regulations. Once a finding is made that your agency has satisfactorily addressed the regulatory compliance issues, and all required supplementary materials have been received, the Department of Children and Families will be prepared to issue a regular license. Failure to submit a plan of correction or successfully implement a plan will result in the refusal to renew the license. Should you have any questions or comments regarding the contents of this report, please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward Penny Woodward, LCSW Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT. 06016 Phone: 959-255-0615 Fax: 860-550-6665 penny.woodward@ct.gov|5918+++03/21/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR/Brook House Group Home TIME OF VISIT (FROM - TO): 10:30am to 12:00pm DATE: March 21, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Brook House Program Director Areas / Topics covered during visit: The census was four females at the time of the quarterly visit and the group home's licensed bed capacity is five. The program reported that there was one part-time vacancy and the agency expects to fill the position soon. A walkthrough of the physical plant was conducted with the Brook House Director and it was confirmed that the facility was being maintained according to regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 18, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6261+++09/05/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: September 5, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: • Census: The group home has three residents at the facility and the bed capacity remains at four. • Admissions: There were no new admissions in the last quarter. • Discharges: There were no discharges in the last quarter. • Staff vacancies: The group home has three staff vacancies and open positions are expected to be filled soon. • Staff hires: The group home hired one new per-diem staff in the last quarter. • Medication: The program currently has fourteen medication certified employees at the facility. • Physical plant: A walkthrough of the facility was conducted with the program director and the building was being maintained according to regulatory requirements. • Personnel: Two employee records were reviewed on July 2, 2024, and both files contained the required criminal background checks. • SIU Reports: There were no reports in this quarter. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 19, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6172+++05/23/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:25am to 12:30pm DATE: May 23, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: • Census: The group home currently has three male youths at the facility and the bed capacity remains at four. • Admissions: There was one new admission in the last quarter. • Discharges: The group home reported that there were no discharges in the last quarter. • Staff vacancies: The group home has no vacancies and the program is operating at full capacity. • Staff hires: The group home hired one new residential counselor in the last quarter. • Medication: The program currently has fifteen medication certified employees at the facility. • Physical plant: A walkthrough of the facility was conducted with the program director and the building was being maintained according to regulatory requirements. • Personnel: Employee records and files were not reviewed during the quarterly visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 7, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6145+++03/13/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:00am to 12:15pm DATE: March 13, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: • Census: The program's bed capacity has not changed and it remains at four. • Admissions: The program reported that there were no new admissions in the last quarter. • Discharges: The program reported that there were no planned or unplanned discharges since the last quarterly visit. • Staff vacancies: The group home has one staff vacancy and a candidate has been selected to fill the position. • Staff Hires: In the last quarter, a per-diem position and a 16-hour part-time position were filled. • Physical Plant: A walkthrough of the facility was conducted with the program director and the building was being maintained according to regulatory standards. • Medication: The nursing status remains the same and the program has fifteen medication certified employees. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 2, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6023+++10/02/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:00am to 2:00pm DATE: October 2, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: It was reported that there were two youths placed at the facility and the group home's licensed bed capacity continues to be four. The program reported that there was one vacant part-time position that is expected to be filled soon. A walkthrough of the physical plant was conducted with the group home director and no citations were identified. The kitchen area has been refurbished and the cabinets, floor and backsplash areas have been updated. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW October 31, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6000+++08/30/2023+++ 9/8/23 Re: Bi-annual licensing inspection at the Mills House Group Home located in Windsor, CT. Regulatory Consultants: Penny Woodward and Patrick Hughes. On 8/30/23 and 8/31/23, a bi-annual inspection was conducted at the Mills House Group Home to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date correction(s) will be completed. Section 17a-145-63: Chief administrative officer. (Evidence) Upon inspection of the physical plant, the front patio contained wood flooring that was rotted and in disrepair and it needs to be addressed. Section 17a-145-64: Personnel policies and procedure. (Evidence) Upon review of personnel files, one record contained a CT State Police check that was completed after the employee's hire date and one file contained a CT DCF check that was completed after the employee's hire date. Section 17a-145-71: Living room lounge. (Evidence) Upon review of the physical plant, the first floor and second floor lounges' ceilings contained unpainted areas from the removal of electronic devices and they need to be addressed. Section 17a-145-73: Sleeping accommodations. (Evidence) Upon inspection of the physical plant, the ceilings in bedrooms two and four contained unpainted areas from the removal of electronic devices and they need to be addressed. Section 17a-145-74: Lavatory facilities. (Evidence) Upon inspection of the physical plant, bathroom one contained a vent light that had not been properly cleaned and it needs to be addressed. Section: 17a-145-98: Case records. (Evidence) Upon review of case records, one file did not contain a discharge summary that included information on who the client was discharged to as required by regulations. Once a finding is made that your agency has satisfactorily addressed the regulatory compliance issues, and all required supplementary materials have been received, the Department of Children and Families will be prepared to issue a regular license. Failure to submit a plan of correction or successfully implement a plan will result in the refusal to renew the license. Please contact me as soon as the regulatory violations have been addressed. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward, LCSW Regulatory Consultant Cc: File|5959+++05/25/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:30pm to 1:00pm DATE: May 25, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The program census was one male youth and one transgender youth and the group home's licensed bed capacity is four. The program reported that there were two part-time vacancies and the agency expects to fill positions soon. A walkthrough of the physical plant was conducted with the group home director and no citations were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW May 26, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5921+++03/21/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 12:30pm to 1:30pm DATE: March 21, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The group home census was one male youth and one transgender youth and the program's licensed bed capacity is four. The program reported that there was one part-time vacancy, one full-time vacancy and a candidate has been selected to fill the full-time position. A walkthrough of the physical plant was conducted with the director and no citations were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 18, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5852+++11/29/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 10:30pm to 11:00pm DATE: November 29, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Mills House Program on November 29, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the facility was conducted with the group home director to confirm the program was following and in compliance with regulatory requirements. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW January 5, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5784+++09/01/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 10:30pm to 12:00pm DATE: September 1, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Mills House Program on September 1, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the facility was conducted with the program director to confirm the program was following and in compliance with regulatory requirements. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 23, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5743+++05/24/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Mills House Group Home TIME OF VISIT (FROM - TO): 11:00pm to 12:30pm DATE: May 24, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Mills House Group Home on May 24, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, and medication administration system. Physical plant: During the quarterly visit a walkthrough of the facility was conducted with the director and citations were identified. Please see citations that are listed below in the area of regulatory non-compliance section. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: 17a-145-74. Lavatory facilities: The second-floor bathroom contained a window frame that was misaligned and a clogged sink and they need to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 28, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5690+++03/22/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Mills House Program TIME OF VISIT: (FROM–TO) Afternoon DATE: 3/22/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job TitleN/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Mills House Group Home Program on March 22, 2022. Topics covered during the quarterly visit included program census, supervision of residents, staffing, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 18, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5688+++03/22/2021+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Mills House Program TIME OF VISIT: (FROM–TO) Afternoon DATE: 3/22/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job TitleN/ Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Mills House Group Home Program on March 22, 2022. Topics covered during the quarterly visit included program census, supervision of residents, staffing, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 18, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6277+++11/04/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Grant House Group Home TIME OF VISIT (FROM - TO): 11:00am to 12:15pm DATE: November 4, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Senior Program Director Program Director DCF Nurse CHR Nursing Manager Areas / Topics covered during visit: • Census: The group home currently has one client at the facility and the bed capacity remains at four. • Admissions: There were no new admissions in the last quarter. • Discharges: The group home reported that there were no discharges in the last quarter. • Staff vacancies: The group home has three part-time vacancies, one nurse vacancy and expects to fill positions soon. • Staff hires: The program reported that a new program director and residential supervisor were hired in the last quarter. • Medication: The program currently has six medication certified employees at the facility. • Physical plant: A walkthrough of the facility was conducted with the new program director to confirm that the group home was complying with regulatory standards. • Personnel: Employee records and files were not reviewed during the quarterly visit. • SIU Reports: There were no reports in this quarter. Corrections implemented as a result of previous visit: N/A: Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW November 7, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6248+++08/20/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Grant House Group Home TIME OF VISIT (FROM - TO): 11:25am to 12:30pm DATE: August 20, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Senior Program Director Areas / Topics covered during visit: • Census: The group home currently has one youth at the facility and the bed capacity remains at four. • Admissions: There was one new admission in the last quarter. • Discharges: The group home reported that there was one discharge in the last quarter. • Staff vacancies: The group home has six vacancies and expects to fill positions soon. • Staff hires: The program reported that it has three new potential hires pending. • Medication: The program currently has eight medication certified employees at the facility. • Physical plant: A walkthrough of the facility was conducted with the program director to confirm that the group home was complying with regulatory standards. • Personnel: Three employee records were reviewed on July 2, 2024, and all files contained the required criminal background checks. • SIU Reports: There were no reports in this quarter. Corrections implemented as a result of previous visit: N/A: Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 3, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6175+++05/30/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR /Grant House Group Home TIME OF VISIT (FROM - TO): 11:30am to 1:05pm DATE: May 30, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: • Census: The group home currently has two youths at the facility and the bed capacity remains at four. • Admissions: There was one new admission in the last quarter. • Discharges: The group home reported that there was one discharge in the last quarter. • Staff vacancies: The group home has three part-time vacancies and expects to fill positions soon. • Staff hires: The group home did not hire or fill any full-time positions in the last quarter. • Medication: The program currently has eight medication certified employees at the facility. • Physical plant: A walkthrough of the facility was conducted with the program director to confirm that the group home was complying with regulatory standards. • Personnel: Employee records and files were not reviewed during the quarterly visit. During the past quarter, licensing responded to one incident and completed one incident response note. The incident occurred on 4/9/24 and it involved a conflict between two residents. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Lavatory facilities: 17a-145-74: Upon inspection of the physical plant, one of the bathrooms' walls had chipping paint, the sink vanity was shabby looking and the citations need to be addressed. Recreational facilities:17a-145-78. Upon inspection of the patio area that is a gym for residents, there was a broken window and it needs to be repaired. Laundry:17a-145-82. Upon inspection of the physical plant, the washing machine was broken and it needs to be repaired. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 7, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6129+++02/27/2024+++March 21, 2024 Community Health Resources 2 Waterside Crossing Windsor, CT. 06095 Attn: Heather Gates, Executive Director Re: Bi-annual licensing inspection was conducted at the Community Health Resources Grant House Group Home located in Coventry, CT, Consultants: Penny Woodward and James Funaro. On 2/27/24 and 2/28/24, a bi-annual re-licensing inspection was conducted at the Grant House Program to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date correction(s) will be completed. The areas of non-compliance are as follows: Section17a-145-63: Chief Administrative Officer. (Evidence) Upon inspection of the house outer exterior, the building contained noticeable dirt and debris and it needs to be addressed. The front exterior contained peeling paint on the panel between garage doors and it needs to be addressed. Garage doors contained dents in multiple areas and they need to be addressed. The front porch's interior cover contained rusted curtain rods and they need to be removed. Section17a-145-68: Heating, Ventilation, Lighting. (Evidence) Upon inspection of the physical plant, bedrooms four and five were noticeably colder than other parts of the house and temperature levels in both rooms need to be evaluated and addressed. Section 17a-145-73: Sleeping Accommodations. (Evidence) Upon inspection of the physical plant, bedroom one's window frame contained graffiti and the outside window screen had a large stain and the citations need to be addressed. Bedroom two's floor was stained with paint droplets and the corner ceiling area contained black small circular stains. The citations need to be addressed. Section 17a-145-74: Lavatory Facilities. (Evidence) Upon inspection of the physical plant, bathroom one's mirror was in disrepair and it needs to be addressed. Bathroom two contained a wall with a repair patch and the closet door contained a large crack and the citations need to be addressed. Section 17a-145-76: Kitchen, Equipment, Food-Handling. (Evidence) Upon inspection of the physical plant, the kitchen's ceiling contained noticeable stains and it needs to be addressed. Section 17a-145-86: Instruction in Safety Procedures. Supervision. (Evidence) Upon review of fire drill material, there was no documentation confirming that in 2023 a first shift drill had been conducted in the third quarter. Once a finding is made that your agency has satisfactorily addressed the regulatory compliance issues, and all required supplementary materials have been received, the Department of Children and Families will be prepared to issue a regular license. Failure to submit a plan of correction or successfully implement a plan will result in the refusal to renew the license. Should you have any questions or comments regarding the contents of this report, please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward, LCSW Regulatory Consultant|6072+++11/30/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Group Home TIME OF VISIT (FROM - TO): 11:30am to 12:45pm DATE: November 30, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Service Director Areas / Topics covered during visit: The program census consisted of one male youth at the time of the quarterly visit and the group home's licensed bed capacity remains at five. Topics covered during the quarterly visit included nursing services, milieu services, physical plant, medication administration system and changes made to the director's position. It was also reported that the program supervisor is currently on maternity leave and is expected to return in March of 2024. Physical plant: A walkthrough of the facility was conducted with the service director to confirm the group home was complying with regulatory standards. The program is preparing to update and improve the interior building before the bi-annual inspection is conducted in the spring of 2024. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) The group home has a nursing vacancy and coverage is being provided by the agency's APRN. This is a temporary solution and not having a permanent nurse at the facility can become an issue if there is an increase in the census. It is recommended that the position be filled before the census increases to ensure the program is able to meet all medication administration guidelines and nursing requirements. Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW December 28, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5997+++08/10/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Group Home TIME OF VISIT (FROM - TO): 11:30am to 1:30pm DATE: August 10, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Supervisor Areas / Topics covered during visit: The census consisted of two youths and the group home's licensed bed capacity is five. Topics covered during the quarterly visit included milieu changes, clinical services, menu planning, nursing services, staffing changes and medication administration coverage at the facility for all three shifts. A walkthrough of the physical plant with the program supervisor was conducted and no citations were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 7, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5958+++06/22/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Group Home TIME OF VISIT (FROM - TO): 11:25am to 1:00pm DATE: June 22, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Service Director Areas / Topics covered during visit: The program census consisted of two male youths and the group home's licensed bed capacity is five. Topics covered during the quarterly visit included clients' behavioral issues, staffing, physical plant inspection and medication administration system. A walkthrough of the facility with the group home supervisor was conducted; areas of improvements were discussed and reviewed with program. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) Due to pervasive behavioral issues of both residents currently placed in the program it is recommended that current milieu services be evaluated to ensure resources are appropriate to meet the needs of youths at the facility. Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 28, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5880+++01/26/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Group Home TIME OF VISIT (FROM - TO): 10:30am to 11:30am DATE: January 26, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director N/A Service Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Grant House Group Home on January 26, 2023. Topics covered during the quarterly visit included staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the facility was conducted with the program director to confirm the group home was complying with regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW February 17, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5850+++11/17/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Program TIME OF VISIT: (FROM–TO): 11:30pm to 1:15pm DATE: 11/17/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Service Director N/A Supervisor Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Grant House Program on November 17, 2022. Topics covered during the quarterly visit included milieu services, staffing and training, a physical plant inspection and medication administration system. Physical plant: During the quarterly visit a walkthrough of the physical plant was conducted with the program supervisor to confirm the group home was complying with regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW December 19, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5785+++08/30/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Program TIME OF VISIT: (FROM–TO): 11:30pm to 1:00pm DATE: 8/30/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Service Director N/A Supervisor Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Grant House Program on August 30, 2022. Topics covered during the quarterly visit included physical plant inspection and staffing and training. Physical plant: A walkthrough of the physical plant was conducted with the service director and program supervisor to confirm the program was following and in compliance with regulatory requirements. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 23, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5740+++05/17/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CHR / Grant House Program TIME OF VISIT: (FROM–TO): 12:30pm to 2:00pm DATE: 5/17/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director N/A Service Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Grant House Program on May 17, 2022. Topics covered during the quarterly visit included program information and a physical plant inspection. Physical plant: During the quarterly visit a walkthrough of the physical plant was conducted with program representatives. Please see citation that is listed below in the area of regulatory non-compliance section. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73: Residents’ bedrooms were not clean or well organized and the citation needs to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW_ June 17 , 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5685+++04/08/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village/Safe Haven residential treatment program TIME OF VISIT (FROM - TO): 10:05 -- 11:30 DATE: 4-7-22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Executive Director Director of Residency Services Milieu Coordinator List of Areas / Topics covered during visit: Verified LBC and census. Noted which residents were home and not in school. Inspected the entire program. Reviewed full time vacancies. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. A plan of correction does not need to be filed. Regulatory Consultant Date James Richard Moore, LMSW 4-7-22 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6262+++09/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CJR, Winchester House TGH TIME OF VISIT (FROM - TO): 11:00am to 12 pm DATE: 9/24/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Clinician Supervisor List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Director, Supervisor and clinician. Topics discussed included: • LBC is 4. Current census is 1. One youth has been recently discharged and reunified. • Discussed aftercare services for recent discharged resident. • Staffing vacancies (1 first shift, 2 third shift). Discussed new hires and use of per diem staff. • Discussed the one exceptional circumstance report during this quarter. • Recent projects- replacing A/C condenser, new couch for upstairs, new bikes and grill. • Discussed clinical programming with clinician. • Discussed current resident's discharge plans and overall compliance with programming. Milieu Observation: • Met with resident in his bedroom. Physical Plant: • Toured the entire house with the supervisor. No safety concerns observed, and the home was clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. No regulation compliance plan is required for this Licensing visit. James Funaro Date: 9/30/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6192+++06/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CJR, Winchester House TGH TIME OF VISIT (FROM - TO): 10:35am to 11:30am DATE: 6/24/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Clinician Associate Director of Programs and Services Supervisor List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Director, Associate Director of Programs and Services and clinician. Topics discussed included: • LBC is 4. Current census is 2. One youth has been matched and pending placement. • Staffing vacancies (1 first shift, 1 second shift, 2 third shift). Discussed coverage. • New clinician and nursing staff hired. • No calls for emergency services this quarter. No AWOLs. • Recent projects- new dishwasher being installed. • Discussed clinical programming with the new clinician. • Discussed residents. Cameron graduated and Tanner has been having weekend home passes. Milieu Observation: • Met with residents in the milieu. Physical Plant: • Toured the entire house with the clinician and supervisor. No safety concerns observed, and the home was very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 6/24/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6133+++03/19/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CJR, Winchester House TGH TIME OF VISIT (FROM - TO): 10:30am to 11:30am DATE: 3/19/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Clinician List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Director and clinician. Topics discussed included: • LBC is 4. Current census is 2. One pending review for placement. • Staffing vacancies (1 first shift, 1 second shift, 2 third shift). Discussed coverage. • No calls for emergency services this quarter. No AWOLs. • Discussed peer relations, overall milieu, and activities the boys participate in. • Recent projects- the back deck construction has been completed and landscaping done outside. • Discussed staff training. • Discussed clinical programming with the clinician. Milieu Observation: • The residents were at school. Physical Plant: • Toured the entire house with the Director. No safety concerns observed, and the home was very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 3/22/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6055+++12/15/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CJR, Winchester House TGH TIME OF VISIT (FROM - TO): 10:15am to 12:00pm DATE: 12/15/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director House Supervisor List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Director and house supervisor. Topics discussed included: • LBC is 4. Current census is 1. One resident discharged this quarter. One referral pending for review. • Staffing vacancies (1 first shift, 2 second shift, 1 third shift). Discussed coverage and recent hires. • Discussed calls for emergency services this quarter. • Discussed peer relations and activities. • Recent projects-currently the back deck is being replaced. • QRTP review. Milieu Observation: • The resident was at school. Physical Plant: • Toured the entire house with the House Supervisor. No safety concerns observed, and the home was very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 12-18-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6003+++09/21/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CJR, Winchester House TGH TIME OF VISIT (FROM - TO): 9:45am to 11:30pm DATE: 9/21/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: COO Program Director House Supervisor List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the COO, Program Director and house supervisor. Topics discussed included: • LBC is 4. Current census is 2. One resident discharged this quarter. • Staffing vacancies (1 first shift, 1 second shift, two third shift). Discussed coverage and no temp agencies utilized for coverage. New recruiter hired for CJR. • New clinician hired and started on 9/10/23. • 2 calls to emergency services during this quarter. One police involved and one for ED medical assessment with resident transported from school setting. • No AWOLS, no calls to fire dept and no restraints since the last Licensing visit. • Discussed peer relations and activities. • Current client education planning/settings and client employment. • Recent projects-staff office construction completed, slider door replaced and future project to replace front walkway. • Discussed new procedures for nursing/medical oversight. • PNMI & QRTP audits. Milieu Observation: • Observed positive client interaction with direct care staff. • Met with client to discuss experience in the program and overall safety and well-being. Physical Plant: • Tour facilitated with House Supervisor. No safety concerns observed, and the home was very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 9-22-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director, COO|5952+++06/07/2023+++ June 26, 2023 Mr. Daniel Rezende President & CEO Connecticut Junior Republic, Inc. 550 Goshen Road PO Box 161 Litchfield, CT 06759 Re: Winchester House Relicensing Inspection License #: CCF/GH 105 Licensing Consultants: Kathleen Forsythe, Patrick Hughes, Kathleen DiTuccio Dear Mr. Rezende, On June 7, 2023, a biennial re-licensing inspection was conducted for the CJR Winchester group home, located at 131 Ashley Rd., Winchester, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Child Caring Regulations 17a-145-48 through 17a-145-124, the DCF Medication Administration Guidelines and the DCF Nursing Standards. Listed below/on the attached service development plan are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-64 Personnel Policies and Procedures. Two personnel files were reviewed. The following deficiencies was noted: • One personnel file (APV) did not contain evidence of TB testing results dated immediately prior to assuming duties. • Evidence of CPR certification does not contain the name of the program authorizing the certification (i.e. American Red Cross, Heart Saver, etc.). 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, Medicines, and Instruments. Sick Room, Telephone. c) Standing orders for the current two residents expired 6-1-23. c) An epi-pen for a current resident stored in the medication room expired in March 2023. c) Eleven (11) empty prescription bottles for a current resident were found in the locked medication cabinet and an unlocked drawer. d) The roster of medication administration certified staff posted in the medication room is not current. d) Evidence of quarterly training for medication certified staff was not found for the first quarter of 2023. d) Evidence of an annual skills assessment for three staff (WD, RE, BG) was not found for 2022, and thus far in 2023. d) Evidence of training for medication administration certified staff in the second quarter of 2022 does not contain a complete date. h) A list of posted emergency and poison information numbers was not found in the medication room. 17a-145-86 Instructions in Safety Procedures. Supervision. Fire drill evacuation reports were reviewed for the licensed period. The following deficiencies were noted: • 2022: A first shift drill report in the 4th quarter did not contain evidence that children participated in the drill. • 2023: A first shift drill report for the 1st quarter did not contain evidence that children participated in the drill. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the completed service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe Kathleen Forsythe, LCSW Regulatory Consultant Dept. of Children and Families cc: File Director of Residential Services Program Director|5897+++03/23/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Connecticut Junior Republic, Inc. - Winchester Group Home TIME OF VISIT (FROM - TO): 12:00pm-1:30pm DATE: 3-23-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Program Shift Supervisor Clinician 3 Youth Care Workers List of Areas / Topics covered during visit: This was an unscheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with Program Director and Clinician. Topics discussed: • Current census = 1; LBC = 4; 1 pending admission; • Staffing: Current staff vacancies = 1 on first shift, 2 on second shift, 2 on third shift; vacancies covered with perdiem staff and overtime; • Biennial relicensing inspection: scheduled for June 2023; application and materials due dates; case records and medical information not in an electronic health record; proper storage of closed case records; • Search policy; use of hand-held electronic wand; • CJR rebranding; official name change from Connecticut Junior Republic to CJR; new dragonfly logo and mission statement; new tag line: 'Nurturing Change. Creating Possibilities'; • Program Clinician recently acquired licensure; • Winter weather, snow removal, two brief power losses, automatic generator activated. Physical plant inspection: • All areas appeared clean and organized; • Recent improvements include new laminate wood flooring on first floor, second floor hallway and staff area; purchase of five new beds, three armoires, new stove, and new loveseat; • New office and utility closet under construction in basement with fire marshal inspections; • Client at school; direct care staff cleaning the home during Licensing visit. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - A service development plan is not required for this Licensing visit. Kathleen Forsythe, LCSW ______________________________ Date: 3-24-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Residential Services Program Director|5831+++12/02/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Connecticut Junior Republic, Inc. - Winchester Group Home TIME OF VISIT (FROM - TO): 10:45p-12:45pm DATE: 12-1-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Program Shift Supervisor Youth Care Worker List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, tour the physical plant, and conduct a semiannual personnel file review. Meeting held with Program Director and Shift Supervisor. Topics discussed: • Census = 0. One client was placed in the program for September - November before decompensating. Client was sent to the hospital for evaluation and stabilization, and ultimately discharged to a higher level of care. • Incident data for the quarter • Property destruction by former client • Changing profile of referrals to the group home • Planned admission of a youth from a PRTF; recent transitional visits; possible utilization of behavior management system from client's current placement to assist in the transition to the group home • Group home's QRTP status, aftercare services, application needed to reduce LBC • Semiannual personnel file review was scheduled, however no new hires since last review in June 2022 • Current staff vacancies include two first and one second shift full time positions • Recent physical plant upgrades to the group home, which included a new roof, new stove and refrigerator, ceiling fans replaced with overhead lights. Contractors on site during the visit to activate water dispenser in new refrigerator. • Planned upgrades will include new flooring on first and second floors, ceiling lights on second floor, armoires in bedrooms, office in basement, new roof on shed Tour of physical plant. All areas appeared clean and organized. No regulatory deficiencies noted. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW ______________________________ Date: 12-2-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Residential Services Program Director|5786+++09/28/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Connecticut Junior Republic, Inc. - Winchester House Group Home TIME OF VISIT (FROM - TO): 9:00am-10:00am DATE: 9-28-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Clinical Therapist List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. This visit was conducted virtually due to COVID concerns. Areas discussed: • Census: 1; client admitted earlier this month • Overview of new client's history, school assignment, job search, discharge plan • Referrals • Staff vacancies: one first shift, one second shift, two third shift • Staff recruitment activities, radio advertising, hiring incentives • New universal Medication Administration program for DCF programs effective this fall • Access to medications • New purchases and updates to the group home in the past quarter • Virtual physical plant tour: all areas appeared clean and organized. Closets needed in two vacant bedrooms. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 9-28-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Residential Services Program Director|5713+++06/17/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Connecticut Junior Republic, Inc. - Winchester House Group Home TIME OF VISIT (FROM - TO): 11:30am-1:00pm DATE: 6-17-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Clinical Therapist List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. • Census: 0 • Referrals • Staff vacancies • Staffing levels • New purchases • Aftercare services for most recent discharge • Medication administration certified staff • Physical plant tour • Quality Residential Treatment Program • Semiannual personnel file review Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 6-20-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Residential Services Program Director|5657+++03/17/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Connecticut Junior Republic, Inc. - Winchester House Group Home TIME OF VISIT (FROM - TO): 11:00am-1:10pm DATE: 3-17-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Social Worker Direct Care Worker (2) DCF Regulatory Consultant List of Areas / Topics covered during visit: • Unannounced quarterly Licensing visit • Tour of physical plant • Census • Program referrals • Client behaviors during the quarter • Independent living skills training topics • Recent client discharge • Aftercare procedures • Food storage • Select new appliances • Client privacy • Two new leased vehicles for group home Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW 3-17-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Residential Services Program Director Clinical Social Worker|

 

6272+++10/29/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Turnbridge - 980 Townsend___________________________________ TIME OF VISIT (FROM - TO): _____Morning_____________________ DATE:__10-29-24______ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: TM - Executive Director Program Nurse List of Areas / Topics covered during visit: • Census is currently 6. • There are no current staff openings. Holiday schedules are being prepared to accommodate staff time off. • Staff were preparing food for meals (Taco Tuesday). • Alarms have been added to some of the windows (those with access to a roof). All of the windows in the third floor bedroom have alarms. The program will look to install alarms on all of the bedroom windows. All of the bedrooms, common spaces and bathrooms were clean and organized. An agency cleaning crew comes in once a week. "Deep cleans" are done by residents twice a week. • Educational and clinical services are offered off site. • Staff ratios include a manager and child care staff plus administrative staff on first and second shift and 2 staff on third shift. • A new parking area has been added behind the house as well as an additional outside security camera. • The controlled medication is kept upstairs in a locked box in the staff office, separate from the other medications which are maintained in the nurses office. The program only allows stimulants. The staff office has a camera. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 11-1-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6278+++11/13/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge Extended Care -North Haven - Co-Ed TIME OF VISIT (FROM - TO): 10:00am-2:10pm DATE: 11-13-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Nurse • Nursing Supervisor • Assoc. Director • Case Manager • Resident • Operations Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with Program Director, Nurse, Nursing Director, Case Manager and Associate Director. Topics discussed included: • Census: 9 (7 males, 2 females; nonbinary male client assigned to single bedroom in female wing, pending referrals. • Staff vacancies: 0. • Amended childcare facility license issued to program in September 2024 to serve a co-ed population for a co-ed population. • Staffing transfers when program reverted to serving co-ed population. • Incidents during the quarter: one call for EMS, client sent to hospital for dysregulation, subsequently discharged. • Incident Response Note completed by Licensing last month as follow up to incident in the program; co-ed rec activities with other Turnbridge programs on hold until further notice. • Client supervision: Third shift staffing levels, staff supervision stations, headcount practice, bed check practice, supervision protocol for when clients are in lower level of house. • Suggestion of quality improvement process to identify areas for improvement. Meeting held with one male client at request of the program. Issues discussed brought to the attention of Program Director for follow up. Physical Plant: • Tour of the physical plant. All areas appeared very clean and organized. • Some walls in bedrooms in need of touch-up painting. • Condition of fabric headboards in bedrooms. • Suggestion to install door on laundry room alcove as well as second video camera in this area. • Add hooks or racks for drying bath towels. Milieu observation: • One client in the house who refused to attend day program, all other clients off site at day program. • Numerous staff arrived for scheduled house meeting. • Kitchen staff preparing lunch. • Contractor arrived during visit to repair a washing machine. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. - No Licensing Regulation Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 11-13-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director Assoc. Director File|6236+++08/22/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge Extended Care -North Haven - Girls TIME OF VISIT (FROM - TO): 10:00am-12:30pm DATE: 8-22-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Associate Director • Nurse • Program Director • Food Services Director • Day Manager List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with Program Director, Nurse, and Associate Director. Topics discussed included: • Census: 12 females, with two vacancies. • Staff vacancies: 0; new Program Nurse; Case Manager promoted to Associate Director. • Incidents during the quarter: Two incidents of AWOL, two incidents of calls for EMS for one client, Fire Dept. response to carbon monoxide alarm. • DCF Nursing standards and Medication Administration program standards. • Summer recreation activities. • Staffing levels on each shift; client supervision practices. • Plans for pet therapy to begin Fall 2024. • Client mail and telephone practices. • Search practices; children's rights statute. • Program will revert back to co-ed population when a new Turnbridge program opens in New Haven in Fall 2024. • Bedroom assignments for transgender clients if needed. Physical Plant: Tour of the first floor of the physical plant facilitated by Program Manager and Nurse. • All areas observed to be very clean and organized. • Minor wall damage in some bedrooms; interior repainting of bedrooms scheduled for Fall 2024. • Discussion on floor covering, air purifiers, mattress checks, storage of cleaning chemicals, ensuring security of garage building. Milieu observation: Clients off-site at day program. Lunch prep in process by Food Services Director. Numerous staff on duty in the building. Interviews with Day Manager and Food Services Director. Case records: Follow-up review of treatment plans (Wellness Plans) and discharge summaries on select files. Corrective Actions implemented as a result of previous visit: Regulation Compliance Plan (RCP) submitted by the program following the June 2024 biennial relicensing inspection. The RCP was accepted by the Department and license renewed. Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No Licensing Regulation Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 8-23-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6193+++06/18/2024+++ June 24, 2024 Mr. Brett Tiberio President CT Clinical Services, Inc. 189 Orange Street New Haven, CT 06510 Re: Turnbridge NORTH HAVEN female adolescent extended care/sober living License #: CCF/GH # 168 Regulatory Consultants: Kathleen Forsythe & James Funaro Dear Mr. Tiberio, On June 18 & 20, 2024, a biennial re-licensing inspection was conducted for the Turnbridge North Haven girls extended care/sober living residential program, located at 600 Middletown Ave., North Haven, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Errolee Miller, RN on 6-3-24 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A 'full standard of compliance' is documented in the report, which will be forwarded to the program. A copy of the nursing review site visit summary report is also included with this report. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a licensing regulation compliance plan (RCP) to address each area of noncompliance. The completed regulation compliance plan and any applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-52 Interstate Placement of Children. 'Interstate Compact on the Placement of Children - Report on Child's Placement Status' (form 100B) was not found in five case records (EC, KS, OK, SR, VT) to reflect a change in placement from a previous Turnbridge program in another town. No new ICPC 100B forms were completed to document the change in placement to the extended care/sober living program in North Haven, CT. In four (4) open records reviewed (EC, KS, OK, SR), letters from the Turnbridge Admissions Department to Interstate Compact incorrectly state that the child was admitted to the Woodbury, CT Residential Treatment program rather than the Killingworth, CT Residential Treatment program. The Woodbury, CT campus has served only males since August 2022. 17a-145-06 Discharge of a Child. The discharge summary report in one closed case record (SG) does not include information on if the client left the program with the legal guardian. Discharge of a child shall only be to the legal guardian, or to someone else with written authorization from the legal guardian. 17a-145-98 Case Records. Reports. Confidentiality. The individual treatment plans (Wellness Plans) in thirteen (13) open case records do not contain a client's signature in accordance with agency policy. Additionally, the plans do not contain discharge planning information, to include a target date for discharge. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW Regulatory Consultant Cc: Program Director|6152+++05/02/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge Extended Care -North Haven - Girls TIME OF VISIT (FROM - TO): 1:45pm-3:40pm DATE: 5-2-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Nurse • Program Director • Food Services Director • Daytime Manager • Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with Program Director, Nurse, and Daytime Manager. Topics discussed included: • Census: Program is full with 14 female residents; one under-age waiver in place. • Staff vacancies: 0 • Incidents during the quarter: One call for EMS during an off-grounds recreation trip. • Elements of the biennial relicensing inspection scheduled for June 2024. • Overnight headcount procedures; video camera locations in common areas, documented bed checks every 15 minutes, random video footage monitoring by program management. • Clients attend clinical day programming off site Monday through Friday. • Rec & leisure activities during past quarter. • Planned activities for summer. • Education services: Advantages accredited on-line school, tutor, graduation ceremony scheduled for June. • Plan to convert program back to co-ed population in summer 2024 when new female program opens in New Haven. • Menu cycles, nurse approval of menus. • Ensuring address of program is included on reports submitted to DCF. • Topics for quarterly Med Admin staff training. Physical Plant: Tour of physical plant facilitated by Program Manager. • All areas observed to be very clean and organized. • Discussed sink water temperature, locks on kitchen refrigerators, damage to soda machine cover, minor stains on new living room couch. Minor damage to bedroom wall from décor removal. • Enhancing privacy on some bedroom windows. • Client snack refrigerator; snacks available at all times. Milieu observation: Majority of clients off site at day program. • One resident in program during visit preparing for off-site job interview. • Brief interview conducted; reported the program is helpful and would recommend to others. • Two direct care staff and two food service workers in the building. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No Licensing Regulation Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 5-3-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6123+++02/29/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge Extended Care -North Haven - Girls TIME OF VISIT (FROM - TO): 10:30am -12:15pm DATE: 2-29-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Nurse • Case Manager • Senior Case Manager • Lead Support Staff • Food Services Director • Program Director List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with program Nurse and Case Manager. Topics discussed included: • Census: Program is full with 14 female residents. • Staff vacancies: 0 • No major incidents in the past quarter. • Relicensing inspection scheduled for June 2024. • Headcount procedures on awake and overnight shifts; headcount documentation. • Snow removal procedures. • Bedding disinfection procedures after a discharge. • Length of stay. Tour of physical plant facilitated by Program Manager. All areas observed to be very clean and organized. Discussion included: • Locks and alarms on emergency exit doors tested. • Activity schedules: recreation and 'recovery in movement' activities (salt cave, Pilates, etc.). • Adding area rug in large bedroom. • Buttons missing on some pillowed bed headboards; furniture replacement schedule. • Deep clean schedule by clients, store trips for rewards. • Freezer in pantry in need of cleaning. • House cell phone for client use. • Client search procedures, documentation, and client rights on searches. • Client phone log. • New couch in living room; couch in lower level in need of surface cleaning. • Mattress replacement schedule. • Bedroom hallways: o Two doors at bedroom hallways scheduled for replacement; o Suggestion of keeping bedroom hallway doors open on overnight shift for enhanced client supervision; o Staff stations on overnight shift; o Video monitoring; quality assurance review of footage by management; o Suggestion of perimeter alarms; o Increasing frequency of overnight bed-checks from 30 minutes. Milieu observation: All residents at day program during visit; two male direct care staff observed in house with clinical, nursing and food services staff. Corrective Actions implemented as a result of previous visit: A service development plan was previously submitted by the program following a personnel file review in December 2023. The SDP was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. -No Licensing Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 3-4-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6043+++12/07/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Extended Care Program North Haven TIME OF VISIT (FROM - TO): 12:30pm-2:30pm DATE: 12-7-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • HR Dept. • Executive Director List of Areas / Topics covered during visit: This was a scheduled remote semiannual personnel file review for those staff hired since July 2023. Personnel file review: • Eight personnel files were reviewed. See Areas of Regulatory Noncompliance below. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-22 Personnel Policies and Procedures. • One file (PM) contained evidence of a physical exam completed approximately 3.5 months prior to hire date rather than immediately prior to hire. • Four files (HR, LL, NJ, GM)) contained documentation of physical exams obtained after hire rather than immediately prior to hire. • Five files (PM, HR, LL, NJ, GM) contained documentation of TB testing results that were obtained after hire rather than immediately prior to hire. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-7-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File|6022+++10/12/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Extended Care Program North Haven TIME OF VISIT (FROM - TO): 10:30pm-12:45pm DATE: 10-12-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Nurse • Case Manager • Food Services Worker • Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with The Program Director and the day Nurse on duty. Topics discussed included: • Census: Program currently has five female residents. • Program submitted an application to convert from a co-ed program to an all-female program. • Incidents/significant events that occurred in the past three months. • Staffing: No staff vacancies. Additional case manager recently hired. Direct care staff are female; two male food service workers. Part-time male Program Director splits time with an adolescent male program. • Recreation: Co-ed events will be scheduled with new all-male program. • Transportation: Program has one agency vehicle assigned. Turnbridge provides transportation to day program in a bus Monday-Friday. • Food services: Program provides meals for residents at day program. • Video surveillance monitoring and quality assurance process. • DCF relicensing inspection to be held in late June 2024. • Search practices • Ratios: 1:4. Four direct care staff scheduled for 1st shift, 4 staff on 2nd shift, 3 staff on 3rd shift. • Emergency preparedness plan for inclement winter weather; generator on site. • Fire drill evacuation reports for the past quarter. Tour of physical plant. All areas observed to be very clean and organized. • New replacement couches for education room and living room ordered; expected delivery scheduled for November. Milieu Observation: Four female clients off site attending day program. Food service worker preparing dinner. Case Manager, day nurse and two direct care staff observed in the program. One female resident preparing to depart to airport for family visit in NC. Interview with female resident. Topics discussed: • Safety • Staff & peer relationships • Helpfulness of program: Client states Turnbridge is the best of four treatment programs she has attended. • Food quality Corrective Actions implemented as a result of previous visit: A service development plan was submitted to DCF by the Turnbridge North Haven program following a July 2023 Licensing visit that addressed regulatory citations related to personnel files. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - A service development plan is not required following this Licensing visit. Kathleen Forsythe, LCSW Date: 10-16-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5961+++07/12/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Extended Care Program North Haven TIME OF VISIT (FROM - TO): 1:30pm-3:00pm DATE: 7-12-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Nurse • Food Services Worker • Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with The Program Director and the day Nurse on duty. Topics discussed included: • Census: Program is at capacity with seven male and seven female residents • Incidents/significant events that occurred in the past three months • Staff vacancies: 0 • Safety checks during awake and overnight hours; staff stations and duties on overnight shift • Interstate compact forms for out-of-state clients • Recreation • Proposed new residential program in New Haven • Proposed garage renovation • Client search procedures • Client supervision procedures Tour of physical plant. All areas observed to be very clean and organized. • New alarms installed on emergency exit doors Interview with male resident. Topics discussed: • Safety • Staff & peer relationships • Helpfulness of program • Food quality Milieu observation: dinner prep, one client having snack in kitchen; evening nurse on duty in the Medication room Personnel file review: • Five (5) personnel files were reviewed remotely. See Areas of Regulatory Noncompliance below. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-22 Personnel Policies and Procedures. • One file (N.) contained evidence of a physical exam and TB testing results completed after hire. • One file (N.) did not contain the results of an out-of-state child protective services background check from NY. • One file (M.) did not contain the results of an out-of-state child protective services background check from NY. • One file (A). contained evidence of a criminal history background check through the CT State Police completed after hire. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-14-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5922+++04/25/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 F Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Extended Care Program North Haven TIME OF VISIT (FROM - TO): 10:00am -1:50pm DATE: 4-26-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Nurse • Support Staff • Food Services Director • Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with The Program Director and the Nurse on duty. Topics discussed included: • census - program is full with seven male and seven female residents length of stay • weekly Clinical rounds • incidents/significant events that occurred in the past three months, EMS calls, hospital visits, etc. • program schedule • staff vacancies = 0 • 30 minute safety checks; staff stations on overnight shift • ensure case records include incident reports • medication administration certified staff • medication errors for the quarter; Medication now distributed out of Nursing office; Dutch-style door installed Tour of physical plant. All areas observed to be clean and organized. Discussion included: • privacy film has been added to lower half of bedroom windows • locks and alarms on emergency exit doors tested • soda machine in Kitchen • storage area for resident personal items • water temperature Interview with female resident. Topics discussed: • Resident safety • Recreation/leisure activities on and off site • Menus, snacks • Peer relationships • Staff helpfulness • Off-site clinical programming • Staff supervision • Bedtime routine • chores Milieu observation: Lunch and dinner prep, two clients returning from day programming and eating lunch. Case record review: Two case records were reviewed remotely after the site visit. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. -No service development plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 4-28-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5845+++01/12/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Adolescent Extended Care Program, North Haven, CT TIME OF VISIT (FROM - TO): 12:15pm-2:45pm DATE: 1-12-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Kitchen Manager Kitchen Assistant Maintenance Worker Direct Care Worker List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to tour the physical plant and obtain a program update. A meeting was held with the Program Director. Topics discussed: • Census = 14 • Average length of stay • Incidents • Recent COVID cases with staff and one client • Headcount process, frequency, recording • Laundry schedule • Security camera monitoring; staff stations • Call from Executive Vice President with Regulatory Consultant • Age/over census waiver form Milieu Observation A tour of the physical plant was facilitated by the Program Director: • All common areas appeared very clean and organized; Male bedrooms appeared unkempt. • House interior temperature • Food storage in kitchen and food storage room • New Dutch-style door installed in Nursing office • Emergency exit security • Hygiene products stored in showers • Storage room with unsecured door in basement • Storage of mops/brooms Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: No regulatory deficiencies were noted during the visit. Kathleen Forsythe, LCSW Date: 1-13-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5835+++12/12/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Extended Care Program, North Haven, CT TIME OF VISIT (FROM - TO): morning DATE: 12-12-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Vice President List of Areas / Topics covered during visit: This was a scheduled semiannual personnel file review of staff hired since July 2022. The review was conducted remotely. One personnel file was reviewed. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: No regulatory deficiencies were noted during the review. Kathleen Forsythe, LCSW Date: 12-14-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5796+++10/25/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _CT Clinical Services d/b/a Turnbridge - North Haven program TIME OF VISIT (FROM - TO): 10:30am- 1:30pm DATE: 10-25-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director APRN Chef Culinary Assistant List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the physical plant, as well as obtain an update on the program since the relicensing inspection conducted in July 2022. Discussion included: • Census = 14 (7 males, 7 females). The program is full. • Staffing: Staff to client ratios, staffing schedule, staffing vacancies (none), staff supervision procedures including bed checks, staff stations on the overnight shift, camera monitoring. • Program: Resident daily schedule/routine, fall recreation activities, academics, clinical services provided at Turnbridge OPCC, police involvement for two incidents of AWOL, medical incidents, 136 report, search procedures, telephone procedures, drug testing procedures. • Food Services: Menu cycles, menu posting and approval process, food storage in refrigerators and supply storeroom, snack availability, refrigerator/freezer temperatures, ensuring food safety when transporting meals to OPCC. Lunch on this date was plentiful and attractively presented. • Nursing: Nursing coverage, APRN and RN responsibilities, drug testing procedures, water availability in nursing office. • Physical plant tour: All areas of the home appeared clean, organized, attractive and decorated for the season. Discussed enhancing client privacy on exterior windows, enhancing infection control procedures in shared bathrooms, and wall decor. Residents were observed returning from clinical day program. One client was observed to be resting in bed due to mild illness. A registered nurse was on duty in the home. Corrective Actions implemented as a result of previous visit: A service development plan to address regulatory deficiencies noting during the relicensing inspection was accepted by the Department and a renewed license was issued in August 2022. Areas of regulatory non-compliance identified during this visit: No regulatory deficiencies were noted during this visit. Kathleen Forsythe, LCSW Date: 10-28-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President Program Director|5754+++07/26/2022+++July 28, 2022 Dr. Christopher Cutter, PhD. Executive Director -Turnbridge Adolescent Programs CT Clinical Services, Inc. 189 Orange Street New Haven, CT 06510 Re: Turnbridge NORTH HAVEN extended care License #: CCF/GH # 168 Regulatory Consultants: Kathleen Forsythe & Terri Bohara Dear Dr. Cutter, On July 26-27, 2022, a biennial re-licensing inspection was conducted for the Turnbridge North Haven co-ed extended care residential program, located at 600 Middletown Ave., North Haven, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC on 6-30-22 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A copy of the nursing review site visit summary report is included with this report. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan and applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-64 Personnel Policies and Procedures. A review of documentation in seven (7) personnel files identified the following deficiencies: • Seven (7) files did not contain evidence that the employee received a physical examination immediately prior to assuming duties (KP, NR, AK, CT, CB, DC, MR). • Three files did not contain evidence that TB testing results were obtained immediately prior to assuming duties (AK, DC, MR). • Evidence of current CPR training was missing in two files (CB, DC). • CT State Police criminal history background check results were obtained after the hire date in three files (AK, CB, NR). • DCF protective services background check results were obtained after the hire date in four files (KP, NR, CB, DC). 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, medicines, and Instruments. Sick Room, Telephone. b) Evidence of a physician's quarterly review of required policies (administration of first aid; care of residents with minor illness, injuries or special conditions; administration or use by residents of patent medicines) was not found as follows: 2020: 4th quarter 2021: 2nd, 3rd, & 4th quarters 2022: 2nd quarter 17a-145-86 Instructions in Safety Procedures. Supervision. Based on a review of fire drill evacuation records for the North Haven Residential program for the licensed period, it was found that the facility did not have documentation of fire drills as follows: 2020: 1st shift: 4th quarter 2nd shift: 3rd quarter 3rd shift: 3rd 7 4th quarters 2021: 1st shift: 1st, 2nd, 3rd, 4th quarters 3rd shift: 1st, 2nd, 3rd, 4th quarters 2022; 1st shift: 2nd quarter 3rd shift: 1st & 2nd quarters 814e - Physical Restraint, Medication & Seclusion of Persons Receiving Care, Education or Supervision in an Institution or Facility: 46a-154 Internal Monitoring, Training and Development of Policies and Procedures Required and Subject to State Agency Inspection. • Written policy on seclusion was not provided for review. • Written policy addressing restraint does not include all elements listed in the statute. ********************************************************************************************* Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe _________________________ Kathleen Forsythe, LCSW Regulatory Consultant Cc: Adolescent Program Director, Executive Vice President, Executive Director of Residential Services|

6207+++06/20/2024+++ DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __10pm to 12:15pm ___ DATE: _____6/20/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title PD LPN List of Areas / Topics covered during visit: Amended quarterly report for 6/20/24. The citation regarding improper storage of the medication is removed. This is not a citation. • Census is 6 . 3 female and 3 males. Age range between 12-17 years old. Milieu is quiet and staff interacting positively with youth. • Staffing- One vacant over night shift. The PD is new and recently promoted to this position. LPN is on duty. • Reviewed citation from last quarterly. See below. • Reviewed RN intake assessment for date it was completed within 72 hours. • Physical Plant: At the time of inspection, the 'AC' on second floor was not working. A service call was made and a service representative arrived to fix the AC. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: Section 17a-145-61. Written policies and procedures. Evidence: At the time of the quarterly visit the LPN was conducting routine weekly body checks. When questioned the LPN indicated there was no clinical reason for a body check and was told it should be done. On the relicensing visit 2/6/19 and 2/7/19, the agency was cited for completing weekly body checks. The policy and procedure was revised to complete body checks when medically necessary and completed by the LPN/RN. The program did not follow the Policy and Procedure. This is a second citation. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. d) The facility shall permit only staff who have been fully instructed in the proper administration, expected and untoward effects, and contraindications to continue administration of a prescribed medicine or treatment to administer that medicine or treatment. The facility shall have a written policy specifying the criteria used for designating staff to administer medication and a written plan for training staff. The facility shall maintain a current, written roster of staff designated to administer medication. There shall be periodic reviews and updating of staff's knowledge about medication and other treatments and their administration. Evidence: • At the time of the licensing visit, the LPN on duty had possession of the med keys. Upon review of the medication key exchange book, there is no evidence of a key exchange taken place between the LPN and the assigned medication certified staff. Additionally, staff continue to sign out the keys at the beginning of the shift. This is a second citation; staff are instructed to sign out the medication keys at the end of their assigned shift when handing the keys to another medication certified staff member. Section 17 a-145-93. Medical, dental and nursing care - Health Care Standards of Children and Youth in Care and DPH RN Scope of practice Evidence: When clients are admitted, the RN is required to complete a nursing assessment within 72 hours. Six client files were reviewed; three files did not have evidence the RN completed the nursing assessment within 72 hours. Addendum: This Regulatory Consultant contacted Errolee Miller, RN DCF Nurse Consultant to assist reviewing the medication process at Fairfield. Errolee made an unannounced visit, 7/9/24. Evidence: • At the time of the visit the census was 5. One youth was admitted 7/5/24, but no evidence a nursing assessment was completed. • Based on review of Nursing admission assessment of five of five youths and facility's nursing supervisor and LPN/LVN position summary, the program failed to complete nursing admission assessment in a timely manner based on best practices and regulatory recommendations for three of five youths. The facility also allowed an LPN to complete an admission assessment on one of five youths currently at program without RN oversight/supervision. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 7/15/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6206+++03/25/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __9:45am to 11am___ DATE: _____3/25/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title PD LMHT MHT/S List of Areas / Topics covered during visit: This is an unannounced visit. • Census is 6. 6 females placed. • PD reports the previous RN resigned and the RN supervisor provides medical coverage until a new RN is hired. • Program reports they have 6 medication certified staff, and one close to being certified, making it 7. • At the time of the visit, youth were observed upstairs working with school liaison. It was quiet and appropriate. • Physical plant review completed and no concerns. • Medication review completed. See below. Corrective Actions implemented as a result of previous visit: The agency's Policy and Procedure require the CPR and CPI training be completed within 90 days of hire. Areas of regulatory non-compliance identified during this visit: Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. d) The facility shall permit only staff who have been fully instructed in the proper administration, expected and untoward effects, and contraindications to continue administration of a prescribed medicine or treatment to administer that medicine or treatment. The facility shall have a written policy specifying the criteria used for designating staff to administer medication and a written plan for training staff. The facility shall maintain a current, written roster of staff designated to administer medication. There shall be periodic reviews and updating of staff's knowledge about medication and other treatments and their administration. • At the time of the licensing visit, the designated staff member assigned to administer medication had already "signed out" the medication key exchange signature page at the beginning of the shift rather than the end of the shift where the next staff member is handed the keys. This is a citation; staff are instructed to sign out the medication keys at the end of their assigned shift when handing the keys to another medication certified staff member. • An open basket on the top shelf of the medication storage is used to store a variety of items 1) an unidentified white pill, found cut in half, and 2) one unidentified yellow pill found in a small envelope. This is a citation as both pills are unidentified and not secure. The program did not follow its own policy for safe storage of medication. 1/10/2024 six month personnel file review. 6 month review 1/26/23 to 6/30/23: CPR: D.S. no evidence of CPR certification. T.A. completed training more than 90 days from hire. Restraint training (CPI): D.S. no evidence of restraint training. T.A. completed training more than 90 days from hire. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 4/9/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6085+++01/10/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __10pm to 12pm___ DATE: _____1/10/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title HR List of Areas / Topics covered during visit: • Virtual 6 month personnel review completed for current and terminated employees for time period 7/1/23 to 1/10/24. o Four files reviewed. Two current and Two terminated. • 6 month personnel file review completed for time period 1/26/23 to 6/30/23. o Three files reviewed. Three current and one terminated. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: The agency's Policy and Procedure require the CPR and CPI training be completed within 90 days of hire. 6 month review 1/26/23 to 6/30/23: CPR: D.S. no evidence of CPR certification. T.A. completed training more than 90 days from hire. Restraint training (CPI): D.S. no evidence of restraint training. T.A. completed training more than 90 days from hire. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 1/17/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6059+++12/14/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __1pm to 2:30pm___ DATE: ____12/14/23_____ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Territory Operations Manager List of Areas / Topics covered during visit: • Census is 5. LBC 6. All female. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing challenges and resident's treatment and compliance. • Met new Program Director of the program. • Discussed staffing of shifts. No vacancies. • Reviewed and discussed the Policy and Procedure for Client Rights. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No SDP required. No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 12/15/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6051+++09/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __1:30pm to 2:30pm___ DATE: ____9/19/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director RN List of Areas / Topics covered during visit: • Census is 5. LBC 6. Four females and one male. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. No vacancies. • Residents observed assisting staff putting groceries away before they went into group session. • Medication Administration reviewed with RN. No concerns. Corrective Actions implemented as a result of previous visit: Section 17a-145-48. Definitions. Section(e) Program did not adhere to this regulation. Completed. Section 17a-145-58. Waiver of requirements. Program did not address this regulation. Completed. Areas of regulatory non-compliance identified during this visit: No SDP required. No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 11/22/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5974+++06/08/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Fairfield GH __________ TIME OF VISIT (FROM - TO): __1pm to 2:30pm___ DATE: _____6/8/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: • Census is 6. LBC 6. Five females and one male. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing challenges and resident's treatment and compliance. • One case reviewed. See below. • Discussed staffing of shifts. Program has two clinicians, but one resigned. Clinician is covering, but stated a new clinician is hired and soon to begin working at the Group Home. Corrective Actions implemented as a result of previous visit: NO SDP from last visit. Areas of regulatory non-compliance identified during this visit: No SDP required. Section 17a-145-48. Definitions. Section(e) Program did not adhere to this regulation. Section 17a-145-58. Waiver of requirements. Program did not address this regulation. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 6/8/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5903+++01/26/2023+++ John Peloquin, CEO 3/3/23 Discovery Practice Management 4281 Katella Avenue, Suite #111 Los Alamitos, CA 90720 Re: Licensing Inspection for Fairfield GH Regulatory Consultants: Tom Cuchara, Keith Bryan & Pat Hughes Dear Mr. Peloquin, On 1/26/23 and 1/27/23 a biennial re-licensing inspection was conducted at 615 Mine Hill Road, Fairfield, CT. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff and the DCF Nursing Standards. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Report form. Please use this form to submit the Service Development Plan as well. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a plan of a Service Development Plan. Section 17a-145-64. Personnel policies and procedures. Evidence: Three personnel files reviewed. Restraint: One file did not have evidence of restraint training. M.V. Medication Administration: DCF Reg: 17a145-75 (d) and 17a -6(g) - 16 (c) Evidence: 1. Based on the review of the training records the facility failed to provide quarterly training from 2021 and 2022. • No documentation found that the med certified staff attended training for two years. 2. Program did not submit a DCF-2272 Monthly Medication Administration Program Supervision and Review to DCF Risk Management. 3. Based on the review of the DCF Data entry system the facility failed to submit the monthly summaries from 07/2021 to January 2023. 4. Annual Observation of Medication Administration Skills Once a year the facility nurse must observe medication certified staff performing the DCF medication administration procedure. This must be documented using the DCF-2275 DCF Medication Administration Program Procedure Checklist and placed in the employee file. 5. Based on the review of the records the facility failed to do Medication Administration Skills Once a year. 6. The following medication administration certified staff members' annual skills verification not done. M.C., L.R., M.V., N.R., A.F. 7. Quarterly Review of Policies and Procedures Quarterly. The supervising registered nurse or licensed medical person will document a review of the facility’s medication policies and a review of the continuing education offered related to medication administration. • Based on the review of the records the facility failed to review the quarterly policy. RN Signature: Missing-January 2022. MD and RN signature missing for 10/01/22 and 01/26/21. 8. Mandatory Annual Epi-pen & Inhaler & Training for all staff Based on the review of the training records the facility failed to provide annual epi-pen-asthma training. • This training must be provided at least annually and whenever necessary to maintain a safe environment for children. • Documentation shall be maintained listing staff who have been successfully trained and deemed competent to administer Epi-pens and emergency inhalers. • Annual epi-pen & asthma training missing in 2021 & 2022 Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (203) 675-6975. Sincerely, _______________________________________ Thomas S. Cuchara, Regulatory Consultant Copy: file|5859+++12/27/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management_________________ TIME OF VISIT (FROM - TO): _______1pm_______________ DATE: _____12/27/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title JG Program Director MT Medical Quality Manager CB RN Supervisor Fairfield and Stamford LR Program Administrator List of Areas / Topics covered during visit: • Census is 6. 5 females & 1 male. LBC 6. • Physical plant inspection of the Group Home. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff. • Discussed staffing of shifts. No staff vacancies. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 12/27/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5816+++09/22/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management- Fairfield GH_______________ TIME OF VISIT (FROM - TO): _______12pm_______________ DATE: _____9/22/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LR Program Administrator List of Areas / Topics covered during visit: • Census is 6. 6 females. LBC 6. • Physical plant inspection of the Group Home. LR noted all bedrooms have been painted, new dining room table, carpets, and furniture for the living room. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff. • Discussed staffing of shifts. LR reports one part-time open vacant position opened. • One client discharge record reviewed and in compliance. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 11/10/22 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5815+++06/27/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management_________________ TIME OF VISIT (FROM - TO): _______1:30pm_______________ DATE: _____6/27/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LR Program Administrator List of Areas / Topics covered during visit: • Census is 6. 6 females. LBC 6. • Physical plant inspection of the Group Home. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff. • Discussed staffing of shifts. LR reports no vacancies. However, LR is the new PD. • One client record reviewed and in compliance. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 8/8/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5677+++03/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management_________________ TIME OF VISIT (FROM - TO): _______9:30am___________________ DATE: _____3/30/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LD Program Director List of Areas / Topics covered during visit: • Census is 6. 6 females. LBC 6. • Physical plant inspection of the Group Home. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff. • Discussed staffing of shifts. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 4/8/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6211+++06/20/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): __1:15pm to 2:30pm___ DATE: ____6/20/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title LPN FM PD List of Areas / Topics covered during visit: • Announced visit to group home. • Census is 6. 6 females. • Staffing: Facility Manager resigned and the in-house milieu manager has taken over his duties. • Program was clean and clients occupied and kept busy with group that staff facilitated. No concerns. Corrective Actions implemented as a result of previous visit: Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. While this is being noted as a citation, the issue was addressed during the visit. (d) The facility shall permit only staff who have been fully instructed in the proper administration, expected and untoward effects, and contraindications to continued administration of a prescribed medicine or treatment to administer that medicine or treatment. The facility shall have a written policy specifying the criteria used for designating staff to administer medication and a written plan for training staff. The facility shall maintain a current, written roster of staff designated to administer medication. There shall be periodic reviews and updating of staff's knowledge about medication and other treatments and their administration. • At the time of the licensing visit. The assigned staff member responsible for carrying the medications keys did not have the keys in her possession. The program did not follow their own policy and procedure for securing the medication keys. The medication keys are to be carried by the designated staff member at all times. This is a citation. From 1/10/2024 six month personnel file review. COMPLETED 7/1/23 to 1/10/24 State Police background check: T.S. & S.F. no evidence of background check L.P. State Police check was done after date of hire. A.K. State Police check was done after date of hire. 1/26/23 to 6/30/23 Policy & Procedure: C.C. & A.B. signed late. Per Policy & Procedure the P&P is required to be signed within 3 days of hire. TB test: A.B. completed more than 90 days after hire. State Police: A.B. & S.S. had evidence background check is late. CPR: Per Policy & Procedure CPR is required to be completed within 90 days of hire. A.D. no evidence of certification. C.C., A.B., S.S., E.L., A.Q: certification was completed after 90 days of hire. Restraint(CPI): Per Policy & Procedure Restraint training is required to be completed within 90 days of hire. C.C. & A.D. no evidence of have been trained. A.B & S.S. no evidence it was completed within 90 days of hire. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 7/3/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6086+++01/10/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): __10am to 12pm___ DATE: ____1/10/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title HR List of Areas / Topics covered during visit: • Virtual 6 month personnel review completed for current and terminated employees for time period 7/1/23 to 1/10/24. o 12 files reviewed. 12 current. • Virtual 6 month personnel file review completed for time period 1/26/23 to 6/30/23. o 10 files reviewed. 7 current files and 3 terminated. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: 7/1/23 to 1/10/24 State Police background check: T.S. & S.F. no evidence of background check L.P. State Police check was done after date of hire. A.K. State Police check was done after date of hire. 1/26/23 to 6/30/23 Policy & Procedure: C.C. & A.B. signed late. Per Policy & Procedure the P&P is required to be signed within 3 days of hire. TB test: A.B. completed more than 90 days after hire. State Police: A.B. & S.S. had evidence background check is late. CPR: Per Policy & Procedure CPR is required to be completed within 90 days of hire. A.D. no evidence of certification. C.C., A.B., S.S., E.L., A.Q: certification was completed after 90 days of hire. Restraint(CPI): Per Policy & Procedure Restraint training is required to be completed within 90 days of hire. C.C. & A.D. no evidence of have been trained. A.B & S.S. no evidence it was completed within 90 days of hire. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 1/17/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6057+++12/14/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): __10:15am to 12:15pm___ DATE: ____12/14/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Executive Director Facilities Manager List of Areas / Topics covered during visit: • Census is 5. LBC 6. Five females. • One youth was discharged to home in good standing during the visit. • Physical plant inspection of the Group Home completed. No concern. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. No vacancies. The program is looking to hire one LPN for on call to work 2nd shift. • Reviewed one case record and it is in compliance. • At the time of the visit youth were observed relaxing in the living room before lunch. The house was quiet. • Staff observed getting lunch ready for residents. • Reviewed and discussed the Policy and Procedure for Client Rights. Corrective Actions implemented as a result of previous visit: Physical Plant. • The basement is frequently used by residents for therapy sessions and group. The Rug they walk on has a large stain. It should be cleaned. Completed. Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 12/15/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6052+++09/26/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): __11am to 11:20am___ DATE: _____9/26/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Executive Director List of Areas / Topics covered during visit: • Census is 5. LBC 6. Five females. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. No vacancies. • One LPN position is open on 2nd shift and one Diet Tech for 2nd shift is hired. • At the time of the visit youth were observed spending time with staff eating snacks and preparing for a process group. • Fire Drills requested and sent via email for 2023 reviewed and found in compliance. • Reviewed and discussed the Policy and Procedure for Client Rights. Policy and procedure sent via email. Corrective Actions implemented as a result of previous visit: NO SDP from last visit. Areas of regulatory non-compliance identified during this visit: Physical Plant. • The basement is frequently used by residents for therapy sessions and group. The Rug they walk on has a large stain. It should be cleaned. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 10/26/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6034+++06/06/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): __9:50am to 11:20am___ DATE: _____6/6/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Executive Director Milieu Manager List of Areas / Topics covered during visit: • Census is 4. LBC 6. Three females and one male. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing challenges and resident's treatment and compliance. • Reviewed medication administration and found no concerns. • One case reviewed and found no concerns. • Discussed staffing of shifts. No vacancies. Corrective Actions implemented as a result of previous visit: NO SDP from last visit. Areas of regulatory non-compliance identified during this visit: No SDP required. NO SDP for this visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 11/22/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5905+++03/02/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __1pm__________ DATE: 3/2/23 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title OT Program Director WS Milieu Staff List of Areas / Topics covered during visit: • Census is 5. • At the time of the visit there was one youth in the program. He is a new admission. • Physical plant inspection was conducted and in compliance. • Discussed the programing, resident safety, juggling room challenges. • Discussed staffing of shifts. No staff vacancies on all three shifts. • Reviewed medication. • One case record reviewed. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: Medication Administration: • The sheet used to document key exchanges calendar dates are predated. The document has room for only signatures of staff handing the key off to the oncoming shift. The document does not have sufficient space to accommodate multiple key exchanges for each shift. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___3/24/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5904+++09/13/2022+++ John Peloquin, CEO 11/3/2022 Discovery Practice Management 4281 Katella Avenue, Suite #111 Los Alamitos, CA 90720 Re: Licensing Inspection for Southport GH Regulatory Consultants: Tom Cuchara & Penny Woodward Dear Mr. Peloquin, On 9/13/22 and 9/14/22 a biennial re-licensing inspection was conducted at 1320 Mill Hill Road, Southport, CT. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff and the DCF Nursing Standards. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Report form. Please use this form to submit the Service Development Plan as well. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a plan of a Service Development Plan. Section 17a-145-64. Personnel policies and procedures. Evidence: 15 personnel files reviewed. CPR: Missing CPR certification, OS, DL, AM, MG, JT Restraint: missing KN, JT, OS,HB Section17a-145-75. Health and medical treatment. section(b) Evidence: At the time of the licensing review there was no evidence the physician signed off on the medical policy and procedures. DCF Regulation 17a-6(g)-15 (a - g) Administration of the Medication Training Program. Evidence: 1) Mandatory Training for All Staff • Annual Emergency Medication Administration - Epi-pens and Asthma Rescue Medication. • This training must be provided at least annually and whenever necessary to maintain a safe environment for children. • Violation 1 Based on the review of the training records the facility failed to provide annual EpiPen / inhaler training in 2021. 2) Annual Observation of Medication Administration Skills Once a year the facility nurse must observe medication certified staff performing the DCF medication administration procedure. This must be documented using the DCF-2275 DCF Medication Administration Program Procedure Checklist and placed in the employees file. • Violation 2 Based on the review of the training records the facility failed to provide Annual Observation of Medication Administration Skills for one of the staff members. • Staff Member, A. P. missing the Annual Observation of Medication Administration Skills in July 2022. 3) DCF Medication Administration Regulation. Submit a DCF-2272 Monthly Medication Administration Program Supervision and Review to DCF Risk Management. • Violation3 Based on the review of the DCF Data system the facility failed to provide DCF-2272 from June 2021 to July 2022. 4) DCF Reg: 17a-6(g) -16 (c): "Day programs and residential facilities shall provide continuing education on administration of medication to trained person staff members." Facility nurses and/or appropriate personnel must offer continuing education opportunities for DCF medication certified staff. The facility nurse must document on a quarterly basis all continued education opportunities offered in the past 3 months. See Forms section for suggested form to document quarterly offerings. • Violation4 Based on the review of the training records the facility failed to provide quarterly training in 2021 and 2022. 5) Quarterly Review of Policies and Procedures Quarterly, the supervising registered nurse or licensed medical person will document a review of the facility’s medication policies and a review of the continuing education offered related to medication administration. Forms for documentation of these reviews are available on line and in the Forms section of this handbook (see Quarterly Review of Medication Policy and Procedures by Licensed Nurse and Quarterly Review of Medication Administration Continuing Education). Documentation of these reviews is to be kept at the facility and made available to the DCF upon request. • Violation 5 Based on the review of the policy records the facility failed to review the Quarterly Review of Policies and Procedures Quarterly. Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (860) 550-6310 or 203-675-6975. Sincerely, _______________________________________ Regulatory Consultant Copy: file|5678+++03/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Center of Discovery / Southport __________ TIME OF VISIT (FROM - TO): _________1:30pm____ DATE: _____3/30/2022___________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AP Executive Director List of Areas / Topics covered during visit: • Census is 6. 6 females. LBC 6. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff. • Discussed staffing of shifts. • Met new RN • Spoke with youth briefly before group. Residents stated they like program and staff. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: Physical Plant: The basement rug has numerous stains and tears visible. A work order was submitted. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, _____4/7/22____________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6264+++09/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 9:45am to 12pm ___ DATE: _____9/24/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Assistant Program Director Education Liaison List of Areas / Topics covered during visit: • LBC 12. Census is 5. • Met with Assistant Program Director and Educational Liaison who is also Interning at the program. Program Director returned from maternity leave. • Two Exceptional Circumstance reports received from the program. • Program's long time Medical Director resigned, and a new Medical Director hired, Richard Granese, from CA. • Program was quiet and youth were in their respective groups for school and recreation activities. • Controlled medications were counted. • Physical plant walk-through. No concerns. Section 17a-145-74. Lavatory facilities. Completed Upstairs bathroom shower is broken. It should be repaired. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 9/26/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6263+++06/13/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 10am to 12pm ___ DATE: _____6/13/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Assistant Program Director List of Areas / Topics covered during visit: • LBC 12. Census is 11. • Assistant Program Director remains in this position until Program Director returns which is expected August. • Program is looking to hire 1 senior therapist and one Milieu staff. At the time of the visit, 2 current clinicians see four residents and the program utilizes a clinician from the Southport GH and Assistant Program Director see the remaining two clients. • The program is also looking to hire a new RN following the departure of the previous RN. Maria Torres is the Director of RN's for the group homes and providing RN coverage until a full time nurse is hired. Assessments at time of admission are covered by the LPNs and reviewed by RN. • Program was quiet and youth were in their respective groups for school and recreation activities. • Program experienced two incidents that were followed up by licensing. Program adjustments and policy and procedures were reviewed and revised and updated. • Program reports the cleaning service had been discontinued and staff were performing some functions. It recently has started up again. • Physical plant walk-through. See below. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: Section 17a-145-74. Lavatory facilities. Upstairs bathroom shower is broken. It should be repaired. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 6/28/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6212+++02/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 10am to 12pm ___ DATE: _____2/21/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Senior Therapist Assistant Program Director List of Areas / Topics covered during visit: • LBC 12. Census is 8. Census is capped at 8 in response to several vacant positions: Program Director, RN, 2 Clinicians. • Program Director position will be filled internally by the end of the month. The new program director will be available to see clients to help until all clinical staff are hired and trained. All other positions are full currently. • Program is looking to hire 2 therapists. The senior therapist will be leaving at the end of the month. • The program is also looking to hire a new RN following the departure of the previous RN. Currently, the CT Director of RN's is splitting her time between Stamford and Fairfield GHs. Shifts continue to be covered with LPNs and Medication Certified staff. • Program was quiet and youth were in their respective groups for school and recreation activities. • One youth seen isolating but clinician and Assistant Program Director are watching carefully and working with the medical director for guidance. • Physical plant walk-through. No concerns. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 2/27/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6124+++02/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 10am to 12pm ___ DATE: _____2/21/24__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Senior Therapist Assistant Program Director List of Areas / Topics covered during visit: • LBC 12. Census is 8. Census is capped at 8 in response to several vacant positions: Program Director, RN, 2 Clinicians. • Program Director position will be filled internally by the end of the month. The new program director will be available to see clients to help until all clinical staff are hired and trained. All other positions are full currently. • Program is looking to hire 2 therapists. The senior therapist will be leaving at the end of the month. • The program is also looking to hire a new RN following the departure of the previous RN. Currently, the CT Director of RN's is splitting her time between Stamford and Fairfield GHs. Shifts continue to be covered with LPNs and Medication Certified staff. • Program was quiet and youth were in their respective groups for school and recreation activities. • One youth seen isolating but clinician and Assistant Program Director are watching carefully and working with the medical director for guidance. • Physical plant walk-through. No concerns. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 2/27/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6060+++12/15/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 9:30am to 11:15am___ DATE: _____12/15/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Territory Operations Manager List of Areas / Topics covered during visit: • Census is 11. LBC 12. All female. • Program Director and milieu tech no longer work at the facility since 11/15/23. • Territory Operations Manager, VP of Eastern Region and Milieu Manager provide supervision and administrative support to staff throughout the week. Administrative staff are on call on Sunday. Recommend a manager work on Sunday. • Program is in process of on-boarding new staff. Program reported all staff have been CPI trained and or refresher completed as well as CPR certified. • Residents observed participating with staff in a group. • Spoke with residents about their treatment, food, etc. in program; all had positive things to say. • Physical plant inspection of the Group Home. No concern. • Discussed staffing of shifts and hiring status. Program is in process of interviewing for the Program Director position yesterday and two scheduled next week. • Reviewed and discussed the Policy and Procedure for Client Rights. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchen, equipment, food-handling. Refrigerator part was back ordered and recently arrive. Program reports the handyman will fix it. Completed. Areas of regulatory non-compliance identified during this visit: No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 11/22/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6053+++09/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 9:30am to 11am___ DATE: _____9/19/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Milieu Manager Program Director RN Quality Management Coordinator List of Areas / Topics covered during visit: • Census is 7. LBC 12. Five females and two males. • Residents observed participating with staff in a group. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • One case reviewed and found no concerns. • Discussed staffing of shifts. • Reviewed Medication Administration with RN. No concerns. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchen, equipment, food-handling. Refrigerator part was back ordered and recently arrive. Program reports the handyman will fix it. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 11/22/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5975+++06/08/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Discovery Practice Management / Stamford __________ TIME OF VISIT (FROM - TO): 8:40am to 11:15am___ DATE: _____6/8/23__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Milieu Manager Tech 4 List of Areas / Topics covered during visit: • Census is 12. LBC 12. Eleven females and one male. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • One case reviewed and found no concerns. • Discussed staffing of shifts. No vacancies. Corrective Actions implemented as a result of previous visit: NO SDP from last visit. Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchen, equipment, food-handling. Items were identified in the kitchen that need to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara, 8/8/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5902+++01/24/2023+++ John Peloquin, CEO 3/3/2023 Discovery Practice Management 4281 Katella Avenue, Suite #111 Los Alamitos, CA 90720 Re: Licensing Inspection for Stamford GH Regulatory Consultants: Tom Cuchara, Keith Bryan & Pat Hughes Dear Mr. Peloquin, On 1/24/23 and 1/25/23 a biennial re-licensing inspection was conducted at 929 Newfield Avenue, Stamford, CT. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff and the DCF Nursing Standards. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Report form. Please use this form to submit the Service Development Plan as well. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a plan of a Service Development Plan. Section 17a-145-64. Personnel policies and procedures. Evidence: Twelve files reviewed. CPR: Three files did not have evidence of CPR training. S.H., M.R., C.B. Restraint: Four files did not have evidence of restraint training. S.H., M.R., C.B., G.P. Medication Administration: DCF Reg: 17a145-75 (d) and 17a -6(g) - 16 (c) Evidence: 1. Based on the review of the training records the facility failed to provide quarterly training from 2021 and 2022. No documentation that the med certified staff attended to training for two years. 2. Submit a DCF-2272 Monthly Medication Administration Program Supervision and Review to DCF Risk Management. 3. Based on the review of the DCF Data entry system the facility failed to submit the monthly summaries from 07/2021 to January 2023. • Annual Observation of Medication Administration Skills Once a year the facility nurse must observe medication certified staff performing the DCF medication administration procedure. This must be documented using the DCF-2275 DCF Medication Administration Program Procedure Checklist and placed in the employee's file. 4. Based on the review of the records the facility failed to do Medication Administration Skills Once a year. • Evidence: The following medication administration certified staff members' annual skills verification not done. M.C., L., R., M.V., N.R., A.F. 5. Quarterly Review of Policies and Procedures Quarterly, the supervising registered nurse or licensed medical person will document a review of the facility’s medication policies and a review of the continuing education offered related to medication administration. 6. Based on the review of the records the facility failed to review the quarterly policy. • Missing-January 2022 • 10/01/22 No MD signature/nurse • 01/26/21-no MD signature 7. Mandatory Annual Epi-pen & Inhaler & Training for all staff • This training must be provided at least annually and whenever necessary to maintain a safe environment for children. • Documentation shall be maintained listing staff who have been successfully trained and deemed competent to administer Epi-pens and emergency inhalers. 8. Based on the review of the training records the facility failed to provide annual epi-pen-asthma training. Evidence: Annual epi-pen & asthma training missing in 2021 & 2022. Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (203) 675-6975. Sincerely, __Thomas S. Cuchara_______________________________ Thomas S. Cuchara Regulatory Consultant Copy: file|5858+++12/22/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Discovery Practice Management / Discovery Mood and Anxiety Program/ Stamford TIME OF VISIT (FROM - TO): 11:45am DATE: 12/22/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KA Facility Manager List of Areas / Topics covered during visit: • Census is 10 LBC 12. 7 females and 3 males. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing and resident's treatment and compliance. • No staff vacancies. KA reported the Agency hired a nursing supervisor, 10/22, to cover Stamford and Fairfield. • Medication Administration review of control medication found documentation correct. • Residents observed attending group with staff. No concerns. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling. Completed. • The dishwasher was removed due repair needed. The handy man will assess repair needs. Licensing will follow up on next visit. • Several kitchen floor tiles were found to be broken and present as a tripping hazard. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __2/3/2023______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5818+++09/22/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Discovery Practice Management / Discovery Mood and Anxiety Program/ Stamford TIME OF VISIT (FROM - TO): 9:30am DATE: 9/22/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title M Program Director KA Facility Manager List of Areas / Topics covered during visit: • Census is 12 LBC 12. 4 males and 8 females. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing and resident's treatment and compliance. • Residents observed attending group with staff. No concerns. Corrective Actions implemented as a result of previous visit: No SDP last quarter Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling. • The dishwasher was removed due repair needed. The handy man will assess repair needs. Licensing will follow up on next visit. • Several kitchen floor tiles were found to be broken and present as a tripping hazard. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __11/10/2022______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5817+++06/27/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Discovery Practice Management / Discovery Mood and Anxiety Program/ Stamford TIME OF VISIT (FROM - TO): 9:30am DATE: 9/22/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title M Program Director KA Facility Manager List of Areas / Topics covered during visit: • Census is 12 LBC 12. 4 males and 8 females. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing and resident's treatment and compliance. • Residents observed attending group with staff. No concerns. Corrective Actions implemented as a result of previous visit: No SDP last quarter Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling. • The dishwasher was removed due repair needed. The handy man will assess repair needs. Licensing will follow up on next visit. • Several kitchen floor tiles were found to be broken and present as a tripping hazard. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __11/10/2022______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5672+++03/08/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Discovery Practice Management / Discovery Mood and Anxiety Program TIME OF VISIT (FROM - TO): 1pm DATE: 3/8/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title MA Program Director LR Facility Manager List of Areas / Topics covered during visit: • Census is 11 and LBC 12. 7 females and 4 males. • Physical plant inspection of the Group Home. See below. • Discussed the programing and resident's treatment and compliance. • Residents observed attending group with staff. • Discussed staffing of shifts. Corrective Actions implemented as a result of previous visit: No SDP last quarter Areas of regulatory non-compliance identified during this visit: Physical Plant: Window on the third-floor hallway is damaged. A work order was created. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___4/1/2022______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6243+++06/18/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: FCA / 10 Harmony GH TIME OF VISIT (FROM - TO): __9:30am to 12pm_______ DATE: 6/18/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: Census is 5 with LBC of 5. • The physical plant is in good condition. • Staffing;: one FTE 2nd shift open and 1 part-time Sat & Sun open. Shifts are covered by staff or per diem. • All staff are PMT trained. • Two back to back incidents occurred when youth were on an outing with staff and other residents. Licensing followed up and determined the program responded appropriately and immediately addressed clinical and behavioral needs of residents. • One resident is struggling with their behavior dues to medication changes. She is being closely monitored by staff, nursing and medical director. • Physical plant in good condition. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: No SDP required Thomas S. Cuchara Date 6/28/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6067+++12/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: FCA / 10 Harmony GH TIME OF VISIT (FROM - TO): __9:30am to 12pm_______ DATE: 12/19/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Program Coordinator (x2) RN List of Areas / Topics covered during visit: • Census is 1. LBC 5. • At the time of the visit youth is in school. • Physical plant inspection was conducted. No concerns. • Discussed the programing, resident safety. • Discussed staffing of shifts. o Two 1st shift weekend part-time positions open. One 2nd shift weekend part-time position open. • The clinical coordinator has given notice to leave the program and will remain until 1/4/24. Program Director and one of the licensed Program Coordinator's will share clinical responsibilities. • QRTP review was completed. Corrective Actions implemented as a result of previous visit: Deficiency for regulation -17a-145-93 & 17a-6(g)-16(b)(2) COMPLETED. Based on a review of clinical record, facility's documentation, facility's policy and interviews for one youth reviewed for medication omission (class B). The facility failed to provide appropriate medical intervention when youth left facility via absence without official leave (AWOL). Youth was admitted to facility 05/09/2023 with diagnosis that included disruptive mood dysregulation and alcohol use disorder. Last psych evaluation completed 08/2023. A review of a complaint submitted from youth; adverse event report identified youth did not receive medication as a result of AWOL. A review of youth's medication administration record (MAR) identified a physician's order dated 09/2023 that directed youth to have Lamictal 100 MG po every morning, Cymbalta 60 MG po every evening, Latuda 20 MG po every evening and melatonin 5 MG po every evening. Further review of MAR identified that there were three missed medications Latuda 20 MG, Cymbalta 60 MG, and Melatonin 5 MG that were not administered on the following dates -09/23, 09/24, 09/26 and 09/27/2023. A review of clinical record failed to identify a nursing or medical assessment that was performed during or after each AWOL event. A review of physician's orders failed to identify directive to withhold medication for days noted. Interview with APRN and MD on 09/28/2023 identified that staff provided update to nurse that youth had AWOL, nurse/staff provided update to MD and only an oral directive was given to withhold medication each time youth AWOL. (Per regulation telephone orders can legally be accepted only by a pharmacist or a nurse. Facility's policy must identify the timeframe during which licensed practitioners must cosign any telephone order and must not exceed 30 days the facility failed to meet this requirement). The nurse at facility failed to transcribe order for staff to follow and failed to perform an assessment after youth AWOL. A review of facility's AWOL policy directed in part that if a resident is observed to be under the influence of drugs and/or alcohol, the resident must be medically cleared by the town's hospital or nearby hospital. The facility will recommend to hospital that a physical exam, drug test, gynecological exam (if applicable), mental status exam and possible medication evaluation and administration occur (facility staff called EMS and police, Youth was not taken to hospital based on Police/ EMS decision). Areas of regulatory non-compliance identified during this visit: No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___12/26/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6009+++09/28/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: FCA / 10 Harmony GH TIME OF VISIT (FROM - TO): __9:45am to 2:30pm_______ DATE: 9/28/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Program Coordinator (x2) FCA APRN Medical Director Nurse Consultant DCF List of Areas / Topics covered during visit: • Census is 4. LBC 5. • At the time of the visit all youth were in school. • Physical plant inspection was conducted. No concerns. • Discussed the programing, resident safety. • Followed up on significant event reports. • Discussed staffing of shifts. • Program hired two Program Coordinators. Corrective Actions implemented as a result of previous visit: • N/A Areas of regulatory non-compliance identified during this visit: Deficiency for regulation -17a-145-93 & 17a-6(g)-16(b)(2) Based on a review of clinical record, facility's documentation, facility's policy and interviews for one youth reviewed for medication omission (class B). The facility failed to provide appropriate medical intervention when youth left facility via absence without official leave (AWOL). Youth was admitted to facility 05/09/2023 with diagnosis that included disruptive mood dysregulation and alcohol use disorder. Last psych evaluation completed 08/2023. A review of a complaint submitted from youth; adverse event report identified youth did not receive medication as a result of AWOL. A review of youth's medication administration record (MAR) identified a physician's order dated 09/2023 that directed youth to have Lamictal 100 MG po every morning, Cymbalta 60 MG po every evening, Latuda 20 MG po every evening and melatonin 5 MG po every evening. Further review of MAR identified that there were three missed medications Latuda 20 MG, Cymbalta 60 MG, and Melatonin 5 MG that were not administered on the following dates -09/23, 09/24, 09/26 and 09/27/2023. A review of clinical record failed to identify a nursing or medical assessment that was performed during or after each AWOL event. A review of physician's orders failed to identify directive to withhold medication for days noted. Interview with APRN and MD on 09/28/2023 identified that staff provided update to nurse that youth had AWOL, nurse/staff provided update to MD and only an oral directive was given to withhold medication each time youth AWOL. (Per regulation telephone orders can legally be accepted only by a pharmacist or a nurse. Facility's policy must identify the timeframe during which licensed practitioners must cosign any telephone order and must not exceed 30 days the facility failed to meet this requirement). The nurse at facility failed to transcribe order for staff to follow and failed to perform an assessment after youth AWOL. A review of facility's AWOL policy directed in part that if a resident is observed to be under the influence of drugs and/or alcohol, the resident must be medically cleared by the town's hospital or nearby hospital. The facility will recommend to hospital that a physical exam, drug test, gynecological exam (if applicable), mental status exam and possible medication evaluation and administration occur (facility staff called EMS and police, Youth was not taken to hospital based on Police/ EMS decision). Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___10/6/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5898+++03/23/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: FCA / 10 Harmony TIME OF VISIT (FROM - TO): 10:45am-1:15pm DATE: 3/23/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Program Coordinator Areas / Topics covered during visit: Current Census= 3, LBC 5. One youth is inpatient. Staffing: No vacancies. Physical Plant Inspection: No concerns Client Files: Reviewed 2 client files. Found no concerns Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 3/28/23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5860+++12/28/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Family & Children's Aid / 10 Harmony GH TIME OF VISIT (FROM - TO): __12:30pm _____________________ DATE: ___12/28/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title CH Program Director SC Program Coordinator List of Areas / Topics covered during visit: • Census is 3, but one youth is in the hospital and scheduled to discharged to a hire level of care. • At the time of the visit there was no youth in the program. They are at school. • An evening visit to see the physical plant was completed. • Discussed the programing and working effective client in a group home. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: NONE. No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 2/3/2023_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5684+++04/20/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Family & Children's Aid/10 Harmony Girls' Group Home TIME OF VISIT (FROM - TO): 11:15 am -- 12:15 pm DATE: 4-20-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Title CH Program Director EK Program Coordinator List of Areas / Topics covered during visit: Verified census and LBC. Reviewed the resident's circumstances and response to the program so far. Inspected all common areas, the bedrooms, and med room, staff office, and clinician's office. Verified med keys were being carried appropriately by a med cert staff. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. A plan of correction does not have to be filed. James Richard Moore, LMSW April 21, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6241+++07/16/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 1:00 pm DATE: July 16, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Shannon House Program Director Focus Center for Autism Executive Director Shannon House Clinician List of Areas / Topics covered during visit: • The current census is 4, and the LBC for Shannon House is 4, one resident is currently hospitalized. • Discussion of Shannon House's current staffing levels, vacant positions, and hiring activities. • Discussion with Shannon House staff regarding the status the Shannon House milieu, the clinical programming, the summer schedule, and the schedule of recreational activities offered the residents. • Inspection of the Shannon House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Brief discussions with two (3) Shannon House residents about their feelings about living at Shannon House. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 7/17/24 Regulatory Consultant Date|6201+++06/29/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 2:00 pm DATE: June 29, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Shannon House Program Director Focus Center for Autism Executive Director Shannon House Clinician List of Areas / Topics covered during visit: • The current census is 4, and the LBC for Shannon House is 4. • Discussion of Shannon House's current staffing levels, vacant positions, and hiring activities. • Discussion with Shannon House staff regarding the status the Shannon House milieu, the clinical programming, and the schedule of recreational activities offered the residents. • Inspection of the Shannon House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Brief discussions with three (3) Shannon House residents about their time at Shannon House. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 7/1/24 Regulatory Consultant Date|6136+++03/05/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 2:00 pm DATE: March 5, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Shannon House Program Director Focus Center for Autism Executive Director Shannon House Clinician List of Areas / Topics covered during visit: • The current census is 4, and the LBC for Shannon House is 4. • Discussion of Shannon House's current staffing levels, vacant positions, and hiring activities. • Discussion with Shannon House staff regarding the status the Shannon House milieu, the clinical programming, and the schedule of recreational activities offered the residents. • Inspection of the Shannon House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Brief discussions with two (2) Shannon House residents about their time at Shannon House. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 3/6/24 Regulatory Consultant Date|6077+++11/29/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 2:00 pm DATE: November 29, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Shannon House Program Director List of Areas / Topics covered during visit: • The current census, which is 3, and the LBC for Shannon House is 4. • Discussion of Shannon House's current staffing levels, vacant positions, and hiring activities. • Discussion with Shannon House staff regarding the status the Shannon House milieu, the clinical programming, and the schedule of recreational activities offered the residents. • Inspection of the Shannon House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Discussions with the Shannon House residents about their progress at Shannon House. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 12/22/23 Regulatory Consultant Date|6016+++09/21/2023+++ Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 1:30 pm DATE: September 21, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles Shannon House Program Director Shannon House Supervisor List of Areas / Topics covered during visit: • The current census, which is 1, and the LBC for Shannon House is 4. • Discussion of Shannon House's current staffing levels, vacant positions, and hiring activities. • Discussion with Shannon House staff regarding the status the Shannon House milieu, the clinical programming, recreational activities and the beginning of the new school year for the residents. • Inspection of the Shannon House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Discussions with the Shannon House residents about their experiences at Shannon House. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 9/21/23 Regulatory Consultant Date|5969+++06/21/2023+++7/11/2023 Donna Swanson, Executive Director Focus Center for Autism 326 Albany Turnpike, PO Box 452 Canton, CT 06019 Re: CCF/ GH # 103 Dear Ms. Swanson, On June 21, 2023, a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas of non-compliance identified on the enclosed Service Development Plan and submit your responses on the enclosed Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Service Development Plan. Once the licensing unit has reviewed and accepted your plan of correction and has determined that your agency is in compliance with the regulations a decision will be made regarding the issuance of a regular 24-month license. Please be advised that failure to submit an accepted plan of correction within the timeframe specified may lead to a licensing action, up to and including revocation. Until the Department renders a decision your current license will remain in effect. Sincerely, Patrick Hughes DCF Regulatory Consultant Licensing Unit DCF LICENSING UNIT INSPECTION REPORT Date of Licensing Visit: June 21, 2023 Date Licensing Report Received by Facility: July 12, 2023 License Type: CCF License No. #: # 103 Date Service Development Plan Submitted to Licensing Unit: Corporate Name: Focus Center for Autism Corporate Address: 326 Albany Turnpike, PO Box 452, Canton, CT 06019 Program Name: Shannon House Program Address: 18 Shannon Drive, Barkhamsted, CT 06063 Person Submitting Plan (Name and Title): Person Approving Plan (Name and Title): Date: Statute/ Licensing Regulation # Non-Compliance Citation Plan of Correction/Service Development Plan A System to Prevent Re-Occurrence Completion Date Title Responsible to Monitor Plan 17a-145-98 Case records. Reports. Confidentiality The clinical notes have not been entered into the case records in a timely manner. At the time of the relicensing inspection, several months of clinical notes had not been entered into the case records. August 29, 2023 Donna Swanson, Executive Director Focus Center for Autism 326 Albany Turnpike PO Box 452 Canton, CT 06019 Re: Shannon House CCF # 103 Dear Ms. Swanson, We visited your agency program on June 21st and June 22nd, 2023, for a biennial licensing inspection. This inspection was conducted to determine the compliance of this program with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. We received your agency's service development plan. The plan submitted by you addresses the areas of non-compliance identified in the inspection report. The Department accepts the service development plan and has determined that your agency has met the requirements for a regular license. This license is effective as of August 21, 2023 and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|5888+++03/08/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 3:00 pm DATE: March 8, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Shannon House Supervisor Shannon House Direct Care Staff List of Areas / Topics covered during visit: Census The Shannon House census is 3 and the licensed bed capacity (LBC) is 4. There are no current referrals for the vacant bed at Shannon House. Staffing There have been several new staff hired this quarter at Shannon House. Shannon House continues to hire for their vacant positions. Shannon House is currently able to fill all shifts at Shannon House. Program / Milieu The Shannon House residents are doing well this quarter with very few incidents. The residents are friendly with each other and are out in the community often. At the time of this quarterly visit all 3 residents were home and at the kitchen table having a snack. All 3 residents were in good spirits and were talkative with this regulatory consultant. All reported to be doing well and did not have any concerns for their safety or well-being. All interactions observed between Shannon House staff and the residents were friendly and professional. Physical Plant During this quarterly visit a physical plant inspection was conducted. Shannon House was clean, orderly, and nicely decorated with no health or safety concerns observed. Corrective Actions implemented as a result of previous visit: Not Applicable. Areas of regulatory non-compliance identified during this visit: Not at the time of this quarterly visit. Patrick Hughes 3/16/23 Regulatory Consultant Date|5867+++12/20/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 1:30 pm DATE: December 20, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LE Shannon House Program Director RA Shannon House Clinician List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 4. Currently one resident is hospitalized. Shannon House has a few referrals from Solnit North's PRTF, and Children's Center of Hamden's PRTF. • Discussion of the residents' progress in the program and the program's milieu. The two long term residents continue to do well. The third and most recently admitted resident is currently hospitalized. Shannon House staff have been keeping in weekly contact with the hospitalized resident. The Shannon House clinician has continued to hold weekly counseling sessions with the resident. The resident is expected to return to Shannon House next week. • Discussion of Shannon House's staffing and hiring. Shannon House is currently able to fill all shifts at Shannon House. Shannon House recently hired a new 2nd shift staff and a new 1st shift staff. • Physical plant inspection of the Group Home; Shannon House was clean, orderly and nicely decorated with no health or safety concerns observed. • Observation of the residents; at the time of this visit the residents were returning from their school programs. The residents were having free time and checking in with their staff. Both residents appeared comfortable with staff and the interactions observed were friendly and professional. • During the visit this regulatory consultant had brief conversations with both residents. Both residents appeared to be in good spirits and were friendly and comfortable talking to this writer. Both residents reported to be doing well at Shannon House and did not report any concerns for their safety or well-being. Corrective Actions implemented as a result of previous visit: • Not Applicable. Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 2/9/23 Regulatory Consultant Date|5805+++09/29/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 1:00 pm DATE: September 29, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LE Shannon House Program Director RA Shannon House Clinician List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 4. There was one admission a month ago to Shannon House. This admission is a Voluntary Services admission with no DCF involvement. • Discussion of the residents' progress in the program and the program's milieu. The new resident has had some difficulties adjusting but has been improving. The two long term residents continue to do well. The addition of the third resident has been helpful to the milieu. • Discussion of Shannon House's staffing and hiring. The 1st and 3rd shifts are fully staffed, however currently there are vacancies for second shift and the weekend shifts. Shannon House continues to interview applicants however only a small percentage of the applicants follow through with their interviews. The vacant shifts are being covered by the full-time supervisors, the Shannon House per-diem staff and the Shannon house management and clinical teams. • Physical plant inspection of the Group Home; Shannon House was clean, orderly and nicely decorated with no health or safety concerns observed. • Observation of the residents; at the time of this visit the residents were returning from their school programs. The residents were having free time and checking in with their staff. All the residents appeared comfortable with staff and the interactions observed were friendly and professional. • During the visit this regulatory consultant had brief conversations with all 3 residents. All appeared to be in good spirits and were friendly and comfortable talking to this writer. All 3 residents reported to be doing well at Shannon House and did not report any concerns for their safety or well-being. Corrective Actions implemented as a result of previous visit: • Not Applicable. Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 9/29/22 Regulatory Consultant Date|5731+++06/09/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 2:45pm DATE: 6/9/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LE Shannon House Program Director RA Shannon House Clinician List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. There is one current voluntary placement referral for Shannon House. • Discussion of the residents' progress in the program and the program's milieu. Both boys are doing well at Shannon House with only a few minor issues now and then. • Discussion of Shannon House's staffing and hiring. 1st and 3rd shifts are fully staffed, however currently there are no full time second shift direct care staff. The shifts are being covered by the full-time supervisors, the Shannon House per-diem staff and the clinical team. • Physical plant inspection of the Home; no health or safety concerns observed. • Observation of the residents; at the time of this visit both had returned from their school programs. One resident was watching Anime while the other residents was talking with the staff. Both appeared comfortable with staff and in the group home. • Interview with both residents; both residents reported to be doing well at Shannon House and did not report any concerns for their safety or well-being. Corrective Actions implemented as a result of previous visit: • Not Applicable. Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 7/6/22 Regulatory Consultant Date|5663+++03/10/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Shannon House TIME OF VISIT (FROM - TO): 2:00pm DATE: 3/10/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LE Shannon House Program Director RA Shannon House Clinician List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 5. • Discussion of the residents' progress in the program and the program's milieu. • Discussion of Shannon House's staffing and hiring. • Discussion of changes to covid-19 protocols within Shannon House • Physical plant inspection of the Home; no health or safety concerns observed. • Observation of the residents; at the time of this visit both had returned from their school programs. Both appeared comfortable with staff and in the group home. • Interview with both residents; both residents reported to be doing well at Shannon House and did not report any concerns for their safety or well-being. Corrective Actions implemented as a result of previous visit: • Not Applicable. Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 3/23/22 Regulatory Consultant Date|

6260+++09/20/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Anchorage House TGH TIME OF VISIT (FROM - TO): 10:00am-11:00am DATE: 9/20/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Manager A meeting was held with the Program Manager. Topics discussed included: • LBC is 4. Current census is 3. One referral pending. Discussed recent discharge. • Staffing vacancies (1 full time case manager, one part time recovery assistant). • Discussed calls for emergency services this quarter and 823 reports. • Discussed nursing and recent med errors. • Discussed peer relations and activities in the community. • Discussed current resident's education, family involvement and discharge plans. • Kitchen renovation completed. • Discussed clinical support. Milieu Observation: • Residents at school. Physical Plant: • The house and grounds were inspected with the Program Manager. No safety concerns observed. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No regulation compliance plan is required for this Licensing visit. James Funaro Date: 9-20-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6167+++05/30/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Anchorage House TGH TIME OF VISIT (FROM - TO): 11:00am-11:45am DATE: 5/30/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Manager A meeting was held with the Program Manager. Topics discussed included: • LBC is 4. Current census is 2. Two pending placements. • Staffing vacancies (2 third shift RA positions). • Discussed calls for emergency services this quarter and 823 reports. • Discussed peer relations and activities (movies, beach pass obtained, YMCA). • Discussed youth services and familial support and engagement. • Recent projects (kitchen counters to be replaced) • Discussed clinical support. Milieu Observation: • Both residents at school. Physical Plant: • The house and grounds were inspected with the Program Manager. No safety concerns observed. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 5-30-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director,|6081+++01/04/2024+++January 19, 2024 Mr. Daniel Osborne Chief Executive Officer Gilead Community Services Inc. 222 Main Street Ext PO Box 1000 Middletown, CT 06457 Re: License # CCH/GH - 150 Dear Mr. Osborne, On January 4th and 5th, 2024, a biennial re-licensing inspection was conducted at the Anchorage Home, located at 7 Anchorage Lane, Old Saybrook, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. During the inspection no areas of regulatory non-compliance were identified. Enclosed you will find a renewal license for the residential program. I thank you and your staff for the cooperation extended to me during the relicensing process. If you have any questions, please do not hesitate to contact me at (860) 209-3136. Sincerely, James Funaro _____________________________ James Funaro DCF Regulatory Consultant|6058+++12/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Anchorage House TGH TIME OF VISIT (FROM - TO): 11:30am-12:15pm DATE: 12/19/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Manager 2 Case Managers List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Manager. Topics discussed included: • LBC is 4. Current census is 2. One resident currently hospitalized. One resident discharged this quarter. • Staffing vacancies (1 second shift, 2 third shift). • Discussed calls for emergency services this quarter. • Discussed peer relations and activities (movies, bowling, YMCA). • Recent projects (new kitchen appliances, cabinet replacement soon) • Discussed clinical and nursing support. • Upcoming relicensing visit. Milieu Observation: • The resident was at school. Physical Plant: • The house and grounds were inspected with the Program Manager. No safety concerns observed, and the home was very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. No service development plan is required for this Licensing visit. James Funaro Date: 12-19-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|6027+++09/14/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Gilead / Anchorage Home TIME OF VISIT (FROM - TO): First shift_ DATE: _09/14/23_ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director List of Areas / Topics covered during visit: Status of the home and the physical plant. Two youth were residing in the home and they both were at home. The home had 1 recent discharge and has had 2 recent referrals. The program director, the clinician and 3 direct care staff were on duty. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan____________ ____9/14/23__ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5717+++03/29/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Gilead / Anchorage Home TIME OF VISIT (FROM - TO): First / Second shift_ DATE: _3/29/22___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Two direct care staff List of Areas / Topics covered during visit: Three youth were residing in the home and they were at the home during the site visit on spring vacation. The program is down 3 staffing positions, there was a full time second shift Friday through Monday, second shift Saturday through Wednesday and a part time second shift Friday through Saturday staff position available. The agency's nurse was out on medical leave and the program was being covered by a per diem nurse. Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations; Section 17a-145-74. Lavatory facilities. Toilet articles and linens, were responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations (a) Sleeping accommodations for each child shall have adequate area, spacing and equipment in accordance with the child's age and needs. Bedrooms shall contain a window unless there is a 24-hour ventilation system approved by the state or local health department. Heating facilities shall be sufficient to maintain a room temperature consistent with existing department of health services' guidelines. Separate sleeping quarters shall be provided for children of the opposite sex six years of age or over. The facility shall provide each such child with a single bed with adequate linens and covers suitable for the temperature, and a locker, dresser or other storage space for the child's private use conveniently located in or near the child's sleeping room. The bedroom with the en suite bath needed cleaning. Section 17a-145-74. Lavatory facilities. Toilet articles and linens The en suite bath needed cleaning. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan____________ ____3/29/22__ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6265+++10/01/2024+++ October 11, 2024 Re: Biannual licensing inspection of Chesterfield Road Group Home in Oakdale, CT, Regulatory Consultants: Penny Woodward and James Funaro. On 9/29/24, 10/1/24 and 10/2/24, a biannual re-licensing inspection was conducted at the Chesterfield Road Group Home to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a plan of correction to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date correction(s) will be completed. The areas of non-compliance are as follows: 17a-145-61: Written policies and procedures. (Evidence) Upon review of agency manual, the program did not follow policies on no tobacco use at the group home or no contraband in the facility. The supervision of students' policy was outdated, and it needs to be amended to reflect current practices. 17a-145-63: Chief administrative officer. (Evidence) Upon review of case record information and reports, the program failed to ensure the safety of clients by allowing a youth to smoke and vape drugs in the facility. (Evidence) Upon inspection of the front entrance, a railing pole was missing, and it needs to be addressed. Upon inspection of the physical plant, the patio area contained discoloration in multiple sections and two light fixtures had an excessive amount of rust. The citations need to be addressed. The basement window contained an extensive amount of dirt and debris and it needs to be addressed. 17a-145-73: Sleeping accommodations. (Evidence) Upon review of the physical plant, residents' bedrooms were not always neatly organized or therapeutically designed to meet the individual needs of residents. 17a-145-86: Instruction in safety procedures. (Evidence) Upon review of program documentation, in 2023 a second shift drill was not conducted in the fourth quarter. On multiple occasions fire drill documentation was incomplete and forms were not filled out to show that regulatory requirements had been met. 17a-145-90: Clothing, storage. (Evidence) Upon review of residents' bedrooms, the program did not always ensure that clients' clothing and personal items were being properly stored. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four-month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Please be advised that failure to submit an acceptable service development plan within the specified time frame may lead to a licensing action up to and including revocation. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward Penny Woodward, LCSW Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT. 06016 Cell Phone: 959-255-0615 Fax: 860-550-6665 penny.woodward@ct.gov Copy: file|6171+++05/21/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:45 am to 12:30 pm DATE: May 21, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Clinical Case Manager House Manager House Supervisor Areas / Topics covered during visit: • Census: The group home currently has four youths at the facility and the bed capacity remains at four. • Admissions: There was one new admission in the month of April. • Discharges: The group home reported that there were no discharges in the last quarter. • Staff vacancies: The program has one vacancy and the position is expected to be filled soon. • Staff hires: The group home hired two new residential counselors in the last quarter. • Medication: The program currently has seven medication certified employees at the facility. • Physical plant: A walkthrough of the group home facility was conducted with the program director and several citations were identified that will be addressed before the fall licensing inspection. The program is planning this summer to renovate the second floor and one bedroom will be made into two residents' rooms. • Personnel: Employee records and files were not reviewed during the quarterly visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 3, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6134+++03/12/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:00am to 12:05 pm DATE: March 12, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: • Census: The group home currently has three residents at the facility and the bed capacity remains at four. • Admissions: There was one new admission in the month of February. • Discharges: The group home reported that there were no discharges in the last quarter. • Staff vacancies: The program has no vacancies and is operating at full capacity. • Staff hires: The group home hired two new residential counselors in the last quarter. • Medication: The program currently has nine medication certified employees at the facility. • Physical plant: A walkthrough of the group home facility was conducted with the program director and no citations were identified. A review of what physical plant items should be addressed before the fall licensing inspection was done with the program director. Additional • In the last quarter a new stove and dishwasher were purchased and both have been delivered to the facility. • All residents' bedrooms were repainted. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW March 22, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6030+++10/12/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:00am to 12:15 pm DATE: October 12, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The census was three at the time of the quarterly visit and the group home's licensed bed capacity remains at four. The program reported that there was one residential counselor vacancy and the agency expects to fill the position soon. A walkthrough of the physical plant was conducted with the program director and no citations were identified during the quarterly visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW November 9, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5996+++08/08/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:00 am to 12:30pm DATE: August 8, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The census was three males at the time of the quarterly visit and the group home's licensed bed capacity remains at four. The program reported that the therapist’s position has been filled and there is one full-time residential counselor vacancy. Recreational activities, menu planning, the milieu, medical and nursing services were discussed and reviewed with the program director. A walkthrough of the physical plant was conducted with the group home director and no citations were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 6, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5955+++05/18/2023+++/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:30am to 12:30pm DATE: May 18, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title : Program Director Areas / Topics covered during visit: The census was three at the time of the quarterly visit and the group home's licensed bed capacity remains at four. The program reported that the vacant clinical case manager position has been filled and the new employee will start in the month of July. A walkthrough of the physical plant was conducted with the program director and one citation was identified please see information below. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations: A walkthrough of the physical plant was conducted and bedroom seven's door frame was broken and it needs to be repaired. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW ____June 16, 2023___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5915+++03/10/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: March 10, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Division Director Areas / Topics covered during visit: The census was three at the time of the quarterly visit and the group home's licensed bed capacity is four. The program reported that there was a clinician vacancy and a candidate has been selected to fill the vacant position. A walkthrough of the physical plant was conducted with the program director and no deficiencies were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 6, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5830+++11/02/2022+++November 16, 2022 Justice Resource Institute 160 Gould Street. Suite 300 Needham, MA. 02494 On November 1st and 2nd, a biennial re-licensing inspection was conducted at the Chesterfield Group Home to determine compliance with Regulations for Operation of Child Caring Agencies and Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below: Please review areas identified and submit a plan of correction to address each area. The service development plan must be submitted within 30 days of receipt of this letter and should identify: 1. The steps to be taken to correct the non-compliance. 2. The date the correction(s) will be completed. The areas of non-compliance identified are as follows: Section 17a-145-61: Written policies and procedures. Evidence: Upon review of the program manual, the following policies were outdated or did not reflect current group home practices. The telephone policy, waived testing policy and supervision policy. The outdated information must be amended or removed. Evidence: Upon review of the program manual, there was no written policy on the discharge of a youth from the group home program. Evidence: Upon review of the program manual, personnel policies did not include information that required a new employee to have criminal checks, TB and physical health exams completed prior to being hired. Section 17a-145-63: Chief administrative officer. Evidence: Upon review of staffing information, the program did not always ensure that there was the required amount of staffing on the third shift. Section 17a-145-74: Lavatory facilities. Evidence: Upon inspection of the physical plant, the second-floor bathroom ceiling contained repair marks and it needs to be addressed. Section 17a-145-75: Health and medical treatment. Evidence: Upon review of the medication administration system the following violations were identified during the inspection visit: The controlled medication box was not double locked or stored in an appropriate location. The medication key for controlled medications was not being kept on a second ring as required by regulations. The program did not always ensure that non-medication certified staff did not have access to medication keys. Nursing assessments for two residents had not been completed within the required time frame. The program did not always complete monthly reviews of physician orders in 2021.There was no documentation confirming that staff attended mandated quarterly and annual trainings for medication topics in 2022. The program nurse did not always conduct annual observations of medication administration and skills tests in 2022. For additional information please refer to the DCF Nurse’s report and medication administration guidelines. Section 17a-145-76: Kitchen, equipment. Evidence: Upon inspection of the physical plant, the oven contained an excessive amount of grease and food stains and it needs to be addressed. Section 17a-145-77: Dining areas and supervision. Evidence: Upon inspection of the dining room area, the floor contained an excessive number of scratches and scuffmarks and it needs to be addressed. Section 17a-145-97: Discharge of child. Evidence: Upon review of a discharge record, documentation did not identify the person the youth was discharged to as required by regulation. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four-month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Please be advised that failure to submit an acceptable service development plan within the specified time frame may lead to a licensing action up to and including revocation. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward Penny Woodward, LCSW DCF Regulatory Consultant Copy: File|5776+++08/09/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: August 9, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Chesterfield Group Home Program on August 9, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, milieu services, medication administration system and the fall bi-annual inspection visit. Physical plant: A walkthrough of the physical plant was conducted with the group home director to confirm that the facility was in compliance with regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 2, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5737+++05/09/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Chesterfield Group Home Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: May 9, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Chesterfield Program On May 9, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, milieu services and medication administration system. Physical plant: A walkthrough of the facility was conducted with the director; areas of improvement were identified and discussed with the program representative. Some of the rooms had missing window screens and they need to be replaced. The outside patio deck surface contained chipping paint and it needs to be addressed. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 17, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5682+++03/18/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Chesterfield Group Home TIME OF VISIT: (FROM–TO): Morning to Afternoon DATE: 3/18/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Chesterfield Group Home Program on March 18, 2022. Topics covered during the quarterly visit included program census, staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 18, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6250+++08/14/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Webster House TIME OF VISIT (FROM - TO): 930-11am DATE: 8/14/24 AGENCY PERSONNEL WHO PARTICIPATED: Senior Director of Community-Based Services Director of Group Care Supervisor Program Clinician List of Areas / Topics covered during visit: • Current Census=6, LBC=6 (1 respite youth) • Staffing: No vacancies • Discharge Planning- One (1) voluntary placed youth discharged to SWCE, One (1) youth scheduled to discharge to Marrakech on 8/20/24 and another youth will require an over age waiver as youth is turning 21. • Program Updates: measurements taken for kitchen remodel (scheduled to start in September) • Significant events: 1 occurred on 8/14/24 involving a dysregulated youth physically assaulting staff. • Milieu observation: • Staff/client interactions: 6 youth were present and observed interacting with staff playing games and doing crafts. One (1) youth was packing for a pre-placement visit. • Physical Plant: Staff facilitated a tour of the interior and exterior of the physical plant, which was clean. • Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: • N/A Amita Patel Regulatory Consultant Date 9/4/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6194+++06/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Webster House TIME OF VISIT (FROM - TO): 12-2:00pm DATE: 6/24/24 AGENCY PERSONNEL WHO PARTICIPATED: Director of Group Care Supervisor List of Areas / Topics covered during visit: Current Census=7, LBC=6 (1 respite youth-Over LBC Waiver approved (5/23/24-7/22/24) Staffing: None Discharge Planning Program Updates: Flower and Vegetable Garden Significant events: n/a Milieu observation: • Staff/client interactions: 7 youth were present and observed interacting with staff playing games and doing crafts. Some youth left with staff for an off grounds activity. Physical Plant: Staff facilitated a tour of the interior of the physical plant, which was clean. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Section 17a-145-76. Kitchens, equipment, food-handling: Kitchen cabinets are showing evidence of wear and tear and water damage. Amita Patel Regulatory Consultant Date 6/27/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6143+++02/05/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Webster House TIME OF VISIT (FROM - TO): 11:00am-12:30pm DATE: 2/5/24 AGENCY PERSONNEL WHO PARTICIPATED: Director of Group Care Supervisor List of Areas / Topics covered during visit: Current Census=6, LBC=6 Staffing: Vacancy: 1 full-time (1st/2nd shift) Direct Care Staff. 1 F/T Nurse Discharge Planning Program Updates: Installation of carpet and dining room flooring Significant events Milieu observation: • Staff/client interactions (1 youth home, 5 youth in school) Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 3/22/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6064+++12/13/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Webster House TIME OF VISIT (FROM - TO): 9:30am-11:00am DATE: 12/13/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director of Group Care Program Clinician Supervisor Assistant Supervisor Areas / Topics covered during visit: Current Census=6, LBC=6 Staffing: Vacancy: 1 full-time (1st/2nd shift) Direct Care Staff. Shifts covered by KFC per diem staff. Discharge Planning Significant events Milieu observation: Staff/client interactions (1 youth home, 5 youth in school) Physical Plant Inspection: Tile Floor in dining area has several chipped tiles Deep Freezer in kitchen was missing a thermometer Carpet needs repair near hygiene cabinets in hallway. There are also several areas of "worn" appearance to carpet. One (1) bedroom has clothes strewn throughout the room, large amount of soiled clothes and a "foul" odor. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief Administrative Officer: There is missing carpet in a section of the hallway near hygiene cabinets. There are several areas where the carpet is worn throughout the program. Section 17a-145-73 Sleeping Accommodations: One (1) bedroom has clothes strewn throughout the room, large amount of soiled clothes and a "foul" odor. Section 17a-145-76-Kitchens, equipment, food-handling: Deep Freezer in kitchen was missing a thermometer. Section 17a-145-77-Dining areas and supervision: Several flooring tiles are chipped in dining area. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Amita Patel 12/18/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5988+++08/17/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers, Inc. - WEBSTER HOUSE TIME OF VISIT (FROM - TO): 10:00am-1:20pm DATE: 8-17-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Supervisor • Asst. Program Supervisor • Clinical Director • Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, tour the physical plant, and conduct a personnel file review. A meeting was held with the Clinical Director and Program Supervisors. Areas of discussion included: • Census = 6 (2 male, 4 female); LBC= 7 • Staff vacancies: Vacant Program Director position to be shared with another Klingberg home; 1 FT & 1 PT direct care staff positions; use of one temp agency staff 2-3 times per week; Program Director transitioned to program Clinical Director. • Sunsetting of PNMI reviews effective this month. • Incidents in the past quarter; Fire Dept. responded to sprinkler alarm. • Status reports on residents. • Client vocational and education placements; summer school. • Summer rec and leisure activities. • Life skills training activities. • Family involvement; discharge planning. • No video cameras in program. • Donations from building supply store for garden project. • Campus swimming pool. Milieu observation: • Staff/client interactions. • Lunch; menu discussion. • One family visiting a new resident. Physical Plant tour: • Supervisory staff facilitated tour of physical plant. • All areas appeared very clean and well organized. • Dining area floor is chipped and warped; Stained/ripped carpeting in common area; Replacement of both reportedly on hold. • Discussion on use of multipurpose lounge; improving appearance. • Worn appearance of kitchen cabinets. • Suggested door alarms on exit doors to enhance client safety. • Beautiful floor beds and vegetable garden in front of house. • Damage observed in several areas of exterior siding. • No water at sink in one bathroom. See 'Areas of regulatory Non-compliance' below. Interviews with four clients. • One concern reported that Clinical Director has followed up on earlier this week. Personnel file review/meeting with HR Admin Assistant. Topics discussed included: • DDS registry checks. • Securing background safety checks and physical exam information from temp agency for a regularly scheduled temp staff. • HR intern. • Personnel file review: Two personnel files were reviewed: See 'Areas of Regulatory Noncompliance' below. Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: 17a-101. Protection of children from abuse. Mandated reporters. Educational and training programs. • The personnel file of one employee (SD) hired in March 2023 does not contain evidence of training on mandatory reporter requirements. 17a-131. Cardiopulmonary resuscitation training required for persons who directly supervise children. • The personnel file of one employee (CE) hired in May 2023 does not contain evidence of CPR certification. 17a-145-67 Water Supply. Sewage and garbage facilities. • The sink in one client bathroom does not have running water. 46a-154. Internal monitoring, training and development of policies and procedures required and subject to state agency inspection. • The personnel files of two employees (CE, SD) do not contain evidence of restraint/seclusion training. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 8-18-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Sr. Director of Community-Based Programs|5926+++05/04/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers, Inc. - WEBSTER HOUSE TIME OF VISIT (FROM - TO): 10:30am-2:30pm DATE: 5-4-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Supervisor Director of Nursing Senior Director of Community-Based Programs Client Youth Development Specialist Certified Nurse's Aid List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, tour the physical plant, and conduct a sample record review. A meeting was held with the Program Supervisor and the Senior Director of Community-Based programs. Areas of discussion included: • Census: 5 (3 females, 2 males) • Staffing: o Program Director scheduled to return from leave next week o One part-time direct care worker vacancy o Nursing positions are full o Clinician position remains vacant - clinical duties covered by Sr. Director of Community-based programs and Program Director o Periodic use of temp agency staff • Recent client referral to program • Incidents in the past quarter • Video surveillance cameras o two exterior camera locations o possible installation of interior cameras • Update on each client • Life skills training for older teen client • Staff appreciation activities • New wooden garden bed built by school employee Milieu observation: • Staff client interactions • Staff supervision station • Another DCF rep onsite conducting scheduled PNMI review Physical Plant tour: • All areas were observed to be very clean and well organized. • Dining area tile floor appears worn - staff reported that carpet and tile flooring in the home are scheduled for replacement this year when federal funding is released. • Doorbell at front door has been repaired • Suggested door alarms on exit doors to enhance client safety Client Interview. Discussion included: • life skill training areas • vocation interests • discharge planning, transitioning to DMHAS in the future • food • relationships with peers and staff • community outings, rec activities with client from another Klingberg group home Case Record review: One client case record was reviewed after site visit. No regulatory deficiencies noted. Corrective Actions implemented as a result of previous visit: - A service development plan was submitted to DCF by Webster House program following a February 2023 Licensing visit that addressed regulatory citations related to the physical plant. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required for this Licensing visit. Kathleen Forsythe, LCSW Date: 5-9-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Sr. Director of Community-Based Programs Program Director Program Supervisor|5873+++02/09/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg - WEBSTER HOUSE TIME OF VISIT (FROM - TO): 1:00pm-3:00pm DATE: 2-9-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Clinical Services Program Supervisor Clients (3) Assistant Supervisor Registered Nurse List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to the Webster House to tour the physical plant and obtain a program update. Physical plant tour conducted by a Youth Development Specialist (YDS): • Interior areas appeared clean and organized; sections of carpet are dirty (See 'Areas of Regulatory Non-compliance' below) • Privacy curtain, shade, etc. missing from window in bedroom #8 (See 'Areas of Regulatory Non-compliance' below) • Doorbell at front entrance remains non-functional • Storage room contains damaged mattress Interview with Program Nurse • Meals; menus • Mask wearing no longer required on unit Milieu Observation: • One resident relaxing in bedroom • Three residents returning from school • 1:1 staff supervision with one resident • Staff/resident interactions • Director of Medical Services in the milieu Meeting held with Director of Clinical Services. Topics discussed: • Current census = 5 residents (2 males, 3 females) • 1:4 ratio • Newest resident admitted since last Licensing; prone to wandering • No cameras or door alarms on the unit • One resident diagnosed with COVID last month (mild symptoms) • One resident in remission from cancer is doing well • Housekeeping cleaning service two hours per day Monday through Friday • Off-site recreation activities • Life skills training • Group therapy • Staff vacancies: program therapist remains vacant; two part-time YDS positions vacant; use of two temporary staffing agencies when needed (Delta-T and Visiting Angels); recently hired 3rd shift YDS • Two new televisions on unit • Conversion of a YDS position to a certified nurse's aide position • One resident stopped attending college classes; daily programming for the resident; discharge planning; paid mentorship at 'Huneebee Project' & transportation; undocumented status • Dietician/resident monthly meetings; Menus • No major incidents in the past quarter requiring emergency services • Program security: lack of cameras, non-functioning doorbell • Hair care for residents Interviews with two residents • One resident explained removing window covering • One resident not attending a school/work program; daily routine Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. • A window in a female resident's bedroom (#8) does not contain curtains, shades, blinds etc. on the lower half of the window to ensure privacy. Section 17a-145-77. Dining areas and supervision. • Carpeting near dining area contains large stains. Please submit a service development plan to address the above referenced area of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date : 2-10-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Clinical Services|5825+++11/21/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Comprehensive Services, Inc. - WEBSTER HOUSE TIME OF VISIT (FROM - TO): 12:00p-2:00pm DATE: 11-21-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Clinical Services Program Supervisor HR Benefits Coordinator List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, tour the physical plant, and conduct a semiannual personnel file review. Meeting held with the Webster House Director of Clinical Services. Topics discussed: • Census (4) • Client events since last Licensing visit (medical, academic, vocational, recreation, incidents, etc.) • Staffing vacancies: 3 direct care workers, 1 overnight Registered Nurse, 1 Therapist • Planned Thanksgiving celebration • Director of Clinical Services interim coverage of Therapist duties, therapy schedules • Bed check frequency • Adding video surveillance for enhance client safety • Non-functioning doorbell at front door; planned entrance security upgrade • Individual client schedules • Covid status and mask requirement in group home; infection control procedures • Tour of the physical plant; condition of flooring in common area Personnel File Review: • Semiannual personnel file review conducted. Two personnel files were reviewed. No regulatory deficiencies noted. Corrective Actions implemented as a result of previous visit: • A Service Development Plan (SDP) was submitted by the agency on 9-30-22 as a follow up to the August 2022 Relicensing inspection. The SDP was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 11-23-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Clinical Services|5775+++09/01/2022+++September 1, 2022 Dr. Steven A. Girelli, PhD. President/CEO Klingberg Comprehensive Services, Inc. 370 Linwood Street New Britain, CT 06052 Re: License #: CCF/GH/131 Webster Dear Dr. Girelli, On August 16th and September 1st, 2022, a biennial re-licensing inspection was conducted for the Webster House Group Home, located at 60 State Street, New Britain, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC on 6-22-22 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A copy of the nursing review site visit summary report is included with this report. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance identified are as follows: 17a-131 Cardiopulmonary Resuscitation Training Required for Persons Who Directly Supervise Children. • Two personnel files reviewed (JS, IS) did not contain evidence of CPR training. Chapter 814e Physical Restraint, Medication and Seclusion of Persons Receiving Care, Education or Supervision in a School, Institution or Facility. 46a-154 Internal monitoring, training and development of Policies and procedures required and subject to state agency Inspection. • One personnel file reviewed (JS) did not contain evidence of physical restraint training. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe _________________________ Kathleen Forsythe, LCSW Regulatory Consultant Cc: Senior Director of Community Based programs Director of Clinical Services File|5705+++06/01/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg - WEBSTER HOUSE TIME OF VISIT (FROM - TO): 10:30am-2:30pm DATE: 6-1-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Clinical Services Program Supervisor Assistant Program Supervisor Assistant Plant Director Director of Health Services HR Administrative Assistant List of Areas / Topics covered during visit: This was a scheduled quarterly visit for the newly assigned Regulatory Consultant to tour the program and conduct a semi-annual personnel file review. Discussions were held in the following areas: • Introduction of group home management team • Current renovation of group home to add a bedroom and an ADA compliant bathroom • Restraint and seclusion data from past quarter • Hospital visits • Fire watch status report • Staff vacancies and use of a staffing agency • New DCF Physical Plant checklist • Reasonable Prudent Parent Standard • Physical plant tour, tour of area under renovation when clients are not in the building • Grocery delivery, food storage, menu development & Dietician approval • Storage of client personal belongings in bedrooms • Window screens • Use of Multiplacement Lounge (MPL) • Biannual relicensing inspection scheduled for August 2022; application materials and due dates reviewed • Semi-annual personnel file conducted; 9 files reviewed Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel Policies and Procedures • One personnel file (AF) did not contain evidence of TB testing results. • One file (JF) contained TB testing results obtained six months prior to hire rather than immediately prior to hire. • Four files (KD, AR, SF, MB) did not contain evidence of CPR certification. • Six files (MG, JF, AR, JJ, AF, MB) did not contain evidence of restraint training certification. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW 6-2-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Clinical Services|5676+++03/29/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Klingberg Family Center / Webster House __________ TIME OF VISIT (FROM - TO): ______2pm____________________ DATE: ___3/29/22_____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title LC Program Director List of Areas / Topics covered during visit: • Census is 5. LBC 6. One 1:1. • Physical plant inspection of the Group Home. No concerns. • Two residents I spoke to state they really like living at Webster House and staff treat them well. • Discussed the programing and resident's treatment and compliance. Corrective Actions implemented as a result of previous visit: No SDP Areas of regulatory non-compliance identified during this visit: No Service Development Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 4/6/2022 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6230+++07/18/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers (KFC) / Phoenix House Group Home TIME OF VISIT (FROM - TO): 11am-12:30pm DATE: 7/18/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Supervisor List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing Visit to obtain updates on the program and tour the physical plant. Meeting was held with: Senior Director, Program Supervisor and Lead YDS. Topics discussed included: • Census 3 females. LBC =4 • Incidents during past quarter=0 • Program updates • Recreation Activities • Vacancies: Three (3) full time and two (2) part time child care workers on 1st/2nd shift. • Program Clinician has been working for about one (1) month. Physical Plant: Staff facilitated a tour of the interior/exterior of the physical plant. All areas appear clean and organized. Milieu: No youth were present and were at school. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: Section 17a-145-73: Sleeping Accommodations: • Bedroom # 2 has a hole in the wall behind the door. Section 17a-145-74. Lavatory facilities. Toilet articles and linens • Resident bathroom bathtub has several spots on the floor is chipped and showing signs of wear. Section 17a-145-76. Kitchens, equipment, food-handling: • Kitchen counters show signs of wear. Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. - Amita Patel, LMSW Date: 7/19/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Senior Director of Community Based Services|6189+++05/02/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers (KFC) / Phoenix House Group Home TIME OF VISIT (FROM - TO): 12:00pm - 2:30pm DATE: 5-2-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Senior Director of Community-Based Services Program Supervisor Lead Youth Development Specialist List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing Visit to obtain updates on the program and tour the physical plant. Meeting was held with: Senior Director, Program Supervisor and Lead YDS. Topics discussed included: • Census 3 females. LBC =4 • Incidents during past quarter • Program updates • Recreation Activities Physical Plant: Staff facilitated a tour of the interior/exterior of the physical plant. All areas appear clean and organized. Milieu: No youth were present and were at school. Corrective Actions implemented as a result of previous visit: Not applicable Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. - Amita Patel, LMSW Date: 6/14/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Senior Director of Community Based Services|6142+++01/30/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers (KFC) / Phoenix House Group Home TIME OF VISIT (FROM - TO): 10:00am - 12:30pm DATE: 1-30-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Senior Director of Community-Based Services Program Supervisor Lead Youth Development Specialist List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing Visit to obtain updates on the program and tour the physical plant. Meeting was held with: Senior Director, Program Supervisor and Lead YDS. Topics discussed included: • Census 3 females. LBC =4 • Incidents during past quarter • Medication Refrigerator • Program updates • Recreation Activities • Staff Recruitment and Retention Initiatives • Staffing Vacancies: 1 Full-time Youth Development Specialists, Program Clinician. Physical Plant: Staff facilitated a tour of the interior/exterior of the physical plant. All areas appear clean and organized. Rear Fence removal to be scheduled. Milieu: No youth were present and were at school. Corrective Actions implemented as a result of previous visit: Not applicable Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. - Amita Patel, LMSW Date: 2/15/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Senior Director of Community Based Services|5977+++08/10/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers (KFC) / Phoenix House Group Home TIME OF VISIT (FROM - TO): 10:00am - 12:20pm DATE: 8-10-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Senior Director of Community-Based Services Program Supervisor Lead Youth Development Specialist Client (D) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing Visit to obtain updates on the program and tour the physical plant. Meeting was held with: Senior Director, Program Supervisor and Lead YDS. Topics discussed included: • Census 3 females. LBC =4 • Proposed addition of bedroom in lower level • Incidents during past quarter • Medication Refrigerator • Program updates • Video cameras in common areas; Quality Assurance Measures • Recreation Activities • Discharge Planning • Program Vehicles • Life Skills Training • Klingberg selected as recipient of My Life My Choice Training by outside vendor • Two (2) Phoenix House participated in Train the Trainer for Love 146 Training • Staff Recruitment and Retention Initiatives • Nursing Care Plan for one (1) client • Fire Extinguisher installed in Cleaning supply Closet • Staffing Vacancies: 2.5 Youth Development Specialists, Program Director and Clinician. Senior Leadership is serving as Program Director and Clinician. Use of one (1) temp agency staff. Physical Plant: Staff facilitated a tour of the interior/exterior of the physical plant. All areas appear clean and organized. Rear Fence removal to be scheduled. Milieu: Two clients were observed in the home, observed leaving with staff on off-campus recreation activity. Client Interview: One (1) client interviewed, reported satisfaction with program and no concerns reported. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: Not applicable Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. - No service development plan is required following this Licensing visit. Amita Patel, LMSW Date: 8/11/23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Senior Director of Community Based Services|5927+++05/09/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers, Inc. - Phoenix House TIME OF VISIT (FROM - TO): 10:45am-1:15pm DATE: 5-9-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Asst. Program Supervisors (2) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, tour the physical plant and conduct a case record review. Meeting held with two Assistant Program Supervisors. Topics discussed included: • Census: 3 females. Licensed bed capacity = 4 • Significant events: 1 • Two admissions during the past quarter • Updates on the three residents • Children's Rights statute re: telephone use • Improvements to house interior: interior paintings, additional décor, new rugs, sensory area in the lower level • Menu planning and approval • Recreation activities • Life skills trainings: current focus includes boundaries, grocery shopping, home cleaning procedures • Planned outdoor gardening • Condition of wooden fence in rear yard; brush removal Staffing Update: • Program Director position is currently vacant • New Clinician assumed job duties in April • One full time third shift, one full-time and one part-time direct care worker vacancies for the awake shifts Physical Plant: Staff facilitated a tour of the physical plant. All areas appeared very clean and well organized. Milieu: Client were attending school off-site during the visit. Life Skills Coordinator observed in the dining room. Case Records: One case record was reviewed after the site visit. No regulatory deficiencies were noted Corrective Actions implemented as a result of previous visit: Not applicable Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required for this Licensing visit. Kathleen Forsythe, LCSW Date: 5-11-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Sr. Director of Community-Based Programs|5871+++02/16/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg - Phoenix House TIME OF VISIT (FROM - TO): 11:45am-1:15pm DATE: 2-16-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Program Supervisor Youth Development Specialist (2) List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and tour the physical plant. Meeting held with Clinical Director. Topics discussed included: • Census: 1 female. • Referrals: 2. Anticipated admissions scheduled for March • Staffing vacancies: 1 third shift position, covered by perdiem staff. New Therapist hired today and will start next month. • Possible conversion of Phoenix House to a STAR home • Building plans for a bedroom on lower level • Conversion to Quality Residential Treatment program (QRTP) occurred in December 2022 • Recent purchase of three new beds • Aftercare services • Discharge planning for current resident • Surveillance cameras • Program vehicle monitoring • Planned improvements to house interior (relocating washer/dryer, painting bedrooms and bathrooms) • Neighbor relationships • Grocery shopping • Life skills trainings • Meeting the needs of a diverse female client population Physical Plant: The Supervisor facilitated a tour of the physical plant. All areas appeared organized and clean, with the exception of the bathroom shower in master bedroom. Milieu: Direct care staff observed cleaning common areas. Resident was attending school off-site. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 2-17-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Clinical Director Director of Community Based Programs|5824+++11/21/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers, Inc. - PHOENIX House Group Home TIME OF VISIT (FROM - TO): 1:00p-2:00p DATE: 11-21-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: HR Benefits Coordinator List of Areas / Topics covered during visit: This was a scheduled Licensing visit to the HR office on the Klingberg campus in New Britain to conduct a semiannual personnel file review of staff hired in the previous six months for the Phoenix House group home. • Two personnel files were reviewed. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-131 CPR Training & 46a-154 Restraint Training • One personnel file of a Youth Development Specialist hired in July 2022 did not contain evidence of CPR certification and restraint training. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 11-23-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Clinical Director HR Assistant|5808+++11/10/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Klingberg Family Centers - PHOENIX House Group Home TIME OF VISIT (FROM - TO): 10:50am-2:00pm DATE: 11-10-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Therapist Program Supervisors (2) Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. Meeting held with program management staff, who provided an update on the program since the previous Licensing visit in August 2022: • Current census = 2 females. One client was discharged after she went AWOL. Discussed the involved client's history, family involvement, need for PRTF level of care, etc. Staff reported that two referrals for admission are currently under consideration. • Semiannual PNMI review conducted by DCF last week • Staffing vacancies: Program therapist who is a master's level Clinician will need to be replaced by a licensed clinician, per PNMI standards. Three full-time and one part-time direct care worker positions are open. • Police involvement in two incidents last quarter • Investigation • Recreation and leisure • Meals, menu, food shopping, food prep • Life skills training for clients; prepping older client to discharge next spring • Neighbor relations • Limited availability of parking for staff on the property; three cars parked on the street • QRTP designation: The group home is now a qualified residential treatment program, as designated by DCF, to comply with the Families First Act. Licensed bed capacity will reduce to four beds; six months of aftercare services will be provided. • Only one vehicle is assigned to the program Physical plant: Management facilitated a tour of the physical plant. All areas appeared clean and organized. Program installed video cameras this fall. Discussed bed frames, mattresses, bedroom furniture, enhancing privacy on bedroom windows, bathroom privacy, condition of backyard fence. Garbage cans stored in front of house. Planned renovation to create a single bedroom is on hold until early 2023. Milieu observation: Three direct care staff on duty. One client in the house. Client spoke briefly about the certification program she attends at a local technical institute. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None Kathleen Forsythe, LCSW Date: 11-10-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Dir. Of Community Based Programs Clinical Director|5757+++08/10/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _ Klingberg - PHOENIX HOUSE GROUP HOME ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ TIME OF VISIT (FROM - TO): 10:30am-12:45pm DATE: 8-10-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Senior Director of Community Based Programs Clinical Director Therapist Program Supervisor Client List of Areas / Topics covered during visit: This was a scheduled quarterly visit to introduce the newly assigned Regulatory Consultant, obtain an update on the program, and to tour the physical plant. Topics discussed: • Census (3) • Client cases • Neighbor relations • Physical plant security • New QRTP contract requirements • Life skills education for clients • Summer activities, summer school • Education/vocational plans for new school year • Menus, food storage • Staffing vacancies (1) • DMST training and future staff trainings • Agency vehicle • Physical plant inspection • Milieu observation • BBQ grill placement • Future renovation plan Corrective Actions implemented as a result of previous visit: None. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 8-12-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Clinical Director Senior Director of Community Based Programs|5694+++04/26/2022+++ Steve Girelli, President 4/27/2022 Klingberg Family Centers 370 Linwood Street New Britain, CT 06052 Re: Licensing Inspection for Phoenix House Regulatory Consultants: Tom Cuchara and Penny Woodward Dear Dr. Girelli, On 4/26/22 & 4/27/22, a biennial re-licensing inspection was conducted at Phoenix House GH. This inspection was conducted to determine the compliance of this agency with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 to 17a-145-98. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations are also made in order to enhance program functioning. Recommendations do not require the submission of a service development plan. The areas of non-compliance identified are as follows: Section 17a-145-64. Personnel policies and procedures. Evidence: Two personnel files were reviewed. CPR: One file did not have evidence of CPR certification. Section 17a-145-86. Instructions in safety procedures. Evidence: 2020: 1st quarter First shift fire drill missing. 2nd quarter Second & third shift fire drills missing. 3rd quarter First shift fire drill missing. 2021: 4th quarter Second & third shift fired drills missing. No time or shift is documented on the form. 2022: 1st quarter 1st, 2nd and 3rd fire drills were recorded on the fire drill form used, but there is no documentation of the time and shift of when the drills took place. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Please be advised that failure to submit an acceptable service development plan within the specified time frame may lead to licensing action up to and including revocation. Please forward a copy of your service development plan to your assigned DCF Program Development and Oversight Coordinator (PDOC) if applicable. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (860) 550-6310 or 203-675-6975. Sincerely, _____Thomas S. Cuchara__________________________________ Thomas S. Cuchara, Regulatory Consultant Copy: Executive Director Licensing File|

6154+++03/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NAFI / Tress Road Home TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _03/15/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director List of Areas / Topics covered during visit: Review the status of the home and the physical plant. There were 4 youth residing at the. One youth was at home due to no school, one youth was on a visit with his sister as he had no school and two youth were at school. The results of the review of personnel of files will be attached to this report on a later date. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: Section 17a-145-77. Dining areas and supervision Dining areas shall be kept clean and attractive, well-lighted, properly screened and ventilated, and shall be large enough to accommodate the children and staff responsible for their supervision. Staff supervision at meals shall be adequate to ensure a safe and comfortable atmosphere for eating. • A transition strip needs to be installed on the floor between the dining room and the foyer area. The flooring between the two areas is uneven and it has created a tripping hazard. Section 17a-145-84. Office space. Confidential files Private office space shall be available for administrative and counseling staff. There shall be locked files for all confidential material. • The spot on the wall in the staff's office where a fixture was removed needs painting. This area is used to counsel youth and should not be unsightly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan 03/15/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5722+++03/25/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NAFI / Tress Road Home TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _3/25/22___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director Direct Care Clinician List of Areas / Topics covered during visit: There were two youth in the program and they both were at school. Home was down one third shift staff. The position is for Wednesday through Saturday. Corrective Actions implemented as a result of previous visit: No actions were required. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations (a) Sleeping accommodations for each child shall have adequate area, spacing and equipment in accordance with the child's age and needs. Bedrooms shall contain a window unless there is a 24-hour ventilation system approved by the state or local health department. Heating facilities shall be sufficient to maintain a room temperature consistent with existing department of health services' guidelines. Separate sleeping quarters shall be provided for children of the opposite sex six years of age or over. The facility shall provide each such child with a single bed with adequate linens and covers suitable for the temperature, and a locker, dresser or other storage space for the child's private use conveniently located in or near the child's sleeping room. Bedroom one needed a curtain rehung to afford the youth privacy. Bedroom #4 needed cleaning along with its closet. The patched spots on the wall were slated to be painted by maintenance. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan________ ____3/31/22_ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6156+++03/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _NAFI / Corbin House_________________________________________ TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _03/15/24___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director List of Areas / Topics covered during visit: Status of the home and the physical plant. There were 4 youth residing in the home and two were at school. One student that didn’t have school was out with a staff member. The results of the review of personnel of files will be attached to this report on a later date. There was direct care staff on duty, a clinician and the program director. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan __03/15/24___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5716+++03/25/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _NAFI / Corbin House_________________________________________ TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _3/25/22___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director List of Areas / Topics covered during visit: Program was at capacity with 4 youth. The program was down two full time staff. One second shift position was available on Wednesday through Saturday and a third shift position was available Thursday through Saturday. The program currently doesn’t have a nurse, but the agency nurse was covering the home until the position was filled. Corrective Actions implemented as a result of previous visit: No action was required. Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well-lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. The cooking grate was missing from the top of the stove. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan_____________ ___3/25/22___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6280+++11/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Tory House TGH) TIME OF VISIT (FROM - TO): 1:15 am- 2:00pm DATE: 11-6-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director and Director of Quality Assurance List of Areas / Topics covered during visit: • Discussed current census (3) and the licensed bed capacity is 3. • Discussed current staffing levels, staff vacancies and shift coverages. • Two residents at school. One returned to the home with her DCF SW after an appointment. • Discussed AWOLs, 911 calls and exceptional circumstances. • Discussed overall milieu and interactions between the residents which has improved. • Discussed resident's compliance with school and clinical programming. • Physical plant was inspected. No safety or health concerns observed. Additional cameras being added in the home. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. No Regulation Compliance Plan is required for this Licensing visit. James Funaro Date: 11/12/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director and Director of Quality Assurance|6221+++07/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Tory House TGH) TIME OF VISIT (FROM - TO): 10:00 am- 11:15 am DATE: 7-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager List of Areas / Topics covered during visit: • Discussed current census (2) and the licensed bed capacity is 2. • Discussed current staffing levels. Direct care staff openings. • During the visit, one resident was in her room and the other was at a scheduled medical appointment. • Discussed AWOL behavior, calls to 911. Coordinating a meeting with the local PD and CPS. • Clinical programming for residents discussed. Both residents have been participating. Discussed increased level of clinical services. • Discussed overall milieu and interactions between the two residents and overall compliance with the program and house rules. • Physical plan was inspected. No safety or health concerns observed. A generator is being installed. • Discussed recreation for the residents, such as a food truck festival and visiting Mystic Village. Both girls have been applying for jobs. • Discussed staff nearing completion of med certification training. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 7-26-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|

6224+++08/05/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ________St. Vincent's__________________________ TIME OF VISIT (FROM - TO): ____Morning -unannouced______DATE:____8-5-24____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AT - Nurse Manager List of Areas / Topics covered during visit: • Census - 6. There have been 3 discharges in the past several months. The program recently provided respite for a former resident. • A new admission (8 yr. old male) occurred in July. • There are currently no staff openings. A new Regional Director at Special Needs recently started in the position. • On the day of the visit residents were home due to a power outage at the school. Residents were observed in the common area and in bedrooms. Two new electric mat tables were purchased for the room. • Facility plant tour. Bedrooms, bathrooms and common areas were clean. A new commercial grade refrigerator/freezer was purchased for the kitchen. • One resident was in a "ball pit". Staff reported that the resident had not slept well the night before but that they were monitoring her. • During the first summer break residents participated in a Summer Olympics, did crafts, Painted pottery (off site), had a "water day", went to the mall and had holiday picnics. Activities are being planned for the second summer break (mid-August - Sept.) including trips to the beach and the Peabody museum. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. ___Terri Bohara ___________________8-6-25________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6165+++05/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____St. Vincent's_________________________________ TIME OF VISIT (FROM - TO): ____Morning______________________ DATE:___5-21-24_____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AT - Nurse Manager SJ - Clinical Program Manager AC - Habilitation Specialist MD - Care Manager List of Areas / Topics covered during visit: • Current census is 7. One was discharged since the last visit and currently one resident has been hospitalized since April 25th and is not expected to return. A possible admission is being pursued in conjunction with DCF. • There are no staff openings. • Walk through of physical plant. Bedrooms and common areas have been painted. All but one bedroom have new beds with electric lifts. Bedrooms were clean and decorated with personal items and pictures. Common areas and bathrooms were clean. • The school was to hold the end of the year prom on Friday. Older students will be dressed up for the "Seasons" themed event. School break runs from mid-June to July 8th and August 19th to September 3rd. Community based activities are planned during the school breaks. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 5-24-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6138+++03/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______St. Vincent's________________________________________________ TIME OF VISIT (FROM - TO): ___Morning__________________ DATE: _____3-6-24_____________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AT DC SJ List of Areas / Topics covered during visit: • Census - 8. One resident will be transitioning to a St. Vincent's adult program in the near future. St. Vincent's would like to begin the process of identifying candidates for admission. • There is only one position open for a part-time consultative speech pathologist. • An Interim Director has been appointed to over see the program. • Bedrooms and common spaces have all been painted and they continue to transition to newer beds. Baseboards throughout the unit have been replaced. • Since the last visit in November there have been instances of flu, RSV and other illnesses among the residents, none of which required any hospitalizations. • Additional recreational activities will be provided in the near future including in-person music therapy and pool therapy. • One resident was observed with staff in the common area. • Bedrooms, common areas and bathrooms were clean and well maintained. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: • No citations were noted. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 3-26-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6001+++08/30/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____St. Vincent's__________________________________ TIME OF VISIT (FROM - TO): ____Morning______________________ DATE: ___8-30-23_ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JN - Regional Director of Community Living AT - Nurse Manager AK - Habilitation Specialist SJ - Operations Manager KK & MD - DCF Nursing List of Areas / Topics covered during visit: • Census - 8 Approx. half the residents are over 21 and awaiting discharge to an adult facility. There is a lack of (DDS) adult facilities that offer 24 hour nursing care at the level needed by residents. The lack of facilities impacts the discharge and admissions process by stalling movement. • Staffing appears to be stable with only per diem nursing positions open. • Discussed the feasibility of re-opening the Trumbull GH and what that would look like and what DCF is looking for with regard to long term residential and emergency beds. Trumbull is a 6 bedroom home. The possibility of designating 2 of the beds as respite/emergency beds was discussed. The issue of a lack of resources, the impact on discharges and the likely result of residents not moving quickly to another facility was discussed. • Physical plant tour. New molding has been installed throughout the unit and the painting of bedrooms is being pursued. • Review of record by KK. No issues noted. • Discussed the scheduling of the relicensing visit next quarter. Corrective Actions implemented as a result of previous visit: ____________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 9-14-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5939+++05/23/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____St. Vincent's __________________________________________ TIME OF VISIT (FROM - TO): ____Morning______________________ DATE: ___5-23-23_______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Nurse Supervisor Clinical Manager Case Manager Regional Director of Community Living List of Areas / Topics covered during visit: • Census - 8. The discharge of another resident did not occur. • Recent admission of a 10 year old from the Hospital of Special Care. • Reviewed one personnel record. No issues. • Fire Drills for 2022-2023 reviewed. No issues. • Physical plant tour. The program is transitioning to the Sleep Safe beds after one was obtained for a resident. Feedback from staff has been positive. • Some of the bedrooms are in need of painting due to normal wear and tear. The replacement of baseboards, door panels and molding is also being pursued. • A Mother's Day brunch was hosted at the school. Staff report that the event was a success. • Anna Cherian, DCF Consulting Nurse, reviewed the chart of the resident who was recently admitted. No issues. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: • No regulatory citations. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-5-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5920+++02/14/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______St. Vincents ______________________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____2-14-23______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JN - Regional Dir. AT - Nurse Manager MS - Care Manager AC - DCF nurse consultant List of Areas / Topics covered during visit: • Report on residents provided. One resident was hospitalized at the time of the visit. Two residents are due to be discharged if a facility can be identified for them. A client has been identified for admission. • Open positions - Direct Care Counselor (per diem); Speech Pathologist (per diem); RN (part-time); Nurse Educator (24 Hr.); RN (per diem). • A resident's bed has been replaced (per parent's request) and staff have been trained on its use. The transition to the bed has gone well with no major incidents reported. • Several residents have outside visitors/resources. The involvement of outside agencies/individuals was curtailed during the pandemic. It has not yet returned to pre-pandemic levels. • Physical plant tour. All bedrooms and bathrooms were clean. Each bedroom is decorated specifically to the likes of the individual resident. Rooms house medical equipment specific to the needs of the resident. Storage space in the unit is extremely limited with few options available either in the building or in outside buildings. • AC cited no nursing concerns. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. N/A Terri Bohara 2-28-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5797+++10/26/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______St. Vincent's _______________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____10-26-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JN - Senior Dir. Of Community Living SJ - Clinical Program Manager/Operations YC - Clinical Nurse Lead MD - LCSW Case Manager AC - DCF Nurse Consultant List of Areas / Topics covered during visit: • Census - 8 • Current Staff Openings - Nurse Manager; 24 hr. Nurse Educator; Per-diem positions. The Clinical Nurse Lead will be leaving the program. • Physical plant tour - Bedrooms, Bathrooms and common areas were clean and free from clutter. Bedroom doors were decorated for Halloween as part of a contest. The rest of the unit was also decorated for Halloween. Residents will be dressed for the holiday on Monday. • A new bed has been found for SB. The bed ("Sleep safe") allows for visibility via side windows and quick access by staff. Staff made a site visit so that they could see the bed first- hand. The manufacturer is modifying the bed to lower the height to lessen the strain on staff when they have to access the child. No delivery date was provided. Once the bed is delivered all staff will have to be trained in the use of the bed before it can be used. Non-recording cameras have been installed in the bedroom with parent's consent. • Review of SB's case record by AC. Recommended that written reports be provided to the medical providers (visits) to assist in the assessment process. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: • There were no citations identified during this visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 10-28-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5767+++08/17/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____St. Vincent's _______________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: __8-17-22________________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: SJ - Clinical Program Manager YC - Clinical Nurse Lead JN - Senior Director of Community Living MD - LCSW Case Manager AK - Habilitation Specialist AC - DCF Nurse Consultant List of Areas / Topics covered during visit: • This was the first visit to the program. Program was previously overseen by a former Regulatory Consultant. • Census - 8. (3 girls/5 boys) • There are currently 3 staff positions open (Educator; per diem RN; Nurse Manager). • One youth has aged out of the program and his removal has been requested. DDS is reportedly attempting to secure a placement in close proximity to mother. • Review of bed purchased for a resident. The "Hannah bed" has a bar which lies across the two doors and padding covering all the internal walls. A camera has been installed above the bed. The bed has not been utilized by the resident as the program was working on procedures related to the use of the bed. Currently the resident is using a SOMA bed with additional padding. • Parents have requested that bed checks be suspended in order to allow their daughter to sleep. It was stated that parents cannot request changes to policies put in place to assure the safety of all residents. Bed checks should continue for all residents at the frequency identified in the policy. • Physical plant tour. All of the bedrooms were clean and decorated to reflect the personality of the resident. • Bathrooms were clean. Adaptive equipment is present to assist staff in bathing residents. • A meeting was held on 8-24-22 at DCF Central office to discuss the use of the Hannah bed. It was determined that the bed should not be utilized due to concerns about the restricted access to the child and the limited visibility. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-29-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5704+++05/26/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ST. VINCENT’S SPECIAL NEEDS SERVICES Trumbull 975 Oronoque Lane. Stratford, CT DCF license CCF-GH 59 DATE: May 26, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Clinical Program Manager Areas / Topics covered during visit: This was an announced virtual visit to determine compliance with Regulations for Operation of Child Caring Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the administration of medication by certified staff. The program census is 8. One referral was received by the program and is being reviewed. In the last three months, there were no hospitalizations. The atmosphere was reported to be stable and no major disruptions have occurred in the last quarter. A review of the program’s fire drills was conducted, no regulatory violations were identified. Staffing updates: No significant changes were reported by the agency that would affect the program's licensing status. Corrections implemented as a result of previous visit: N/A. Recommendations: Areas of regulatory non-compliance identified during this visit: N/A On behalf of the Department, I would like to thank you and your staff, for the courtesy and cooperation that was extended to us during our visits. If I may be of further assistance, please call me at (860) 550-6500. Sincerely, Maria L Tapia ____________________________________ Maria L. Tapia, MSW-L.C.S.W, APRN-PMHNP Regulatory Consultant Office of Legal Affairs Department of Children and Families 505 Hudson St. Hartford, Ct 06106 860-550-6500 fax: 860-550-6665 maria.arcos@ct.gov A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6274+++10/23/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): 2:55p-4:25p DATE: 10-23-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Board of Directors Chairperson List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and conduct a semiannual personnel file review. A meeting was held with the Program Director. Topics discussed included: • Census = 2 (males); one client admitted earlier this week. • Status update on current clients. • Former female client volunteers at the program monthly. • Policy manual. • Closed case record storage. • Security of house parent living space. • Clinical services in the community established for new admission. • Video surveillance footage reviewed regularly. • Donations of bottle returns support care of house dog. • Five staff are med admin certified; two staff scheduled to attend DCF med training course next month. Staff vacancies: • House Parent position remains vacant after more than two years. • One youth worker, one clinical intern, and two volunteers hired since last Licensing visit. Physical plant inspection: The Program Director facilitated a tour of the house. All areas appeared very clean and organized. Case record review: • Two closed case records and one open record were reviewed. No deficiencies noted. Semiannual personnel file review: See 'Areas of regulatory Noncompliance' below. • Four files were reviewed (two volunteers, one intern, one youth worker). Incident Response Note: During the past quarter, Licensing responded to one incident in August 2024 and completed an incident response note regarding programmatic concerns reported to the Careline. Milieu Observation: • A female staff and the two residents observed departing for an appointment in the community. • Brief interview with one client, who reported enjoying his stay at TLC. • Board of Directors chairperson present during visit. Corrective Actions implemented as a result of previous visit: A Regulation Compliance Plan and supporting documentation were submitted to the Licensing Unit by the program following a biennial relicensing inspection conducted in July 2024. The RCP was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel Policies and Procedures. • Evidence of a completed physical exam prior to start date is missing in one file (ND). • Evidence that a physical exam was completed approximately three months after hire rather than prior to assuming duties was noted in one file (CEJ). 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. • The results of criminal history background checks conducted through the Connecticut State Police are missing in two files (JK, ND). Please submit a Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 10-28-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|6217+++07/17/2024+++July 29, 2024 Ms. Liama B. Holmes, LCSW Executive Director, Diyeso-Lewis group home TLC Foundation, Inc. PO Box 2334 Manchester, CT 06045-233 RE: License #: CCF/GH 147 Regulatory Consultants: Kathleen Forsythe & Terri Bohara Dear Ms. Holmes, On July 17-18, 2024, a biennial re-licensing inspection was conducted for the TLC Foundation Diyeso-Lewis House group home, located at 17 North Street, Manchester, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Errolee Miller, RN, MA on 7-17-24 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. The DCF Nursing review indicate a finding of non-compliance in that medical records do not meet the DCF Nursing standards. The Nursing Assessment and other Nursing Activities are not adequate, and the level of treatment and interventions are not appropriate, or they are missing. Nursing assessment, notes and nursing care plan are missing and a significant number of required elements missing (< 70%) with recommendations. A copy of the Nursing Review Site Visit Summary report is included with this report. Listed below and on the attached regulation compliance plan (RCP) template are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete an RCP to address each area of noncompliance. The completed regulation compliance plan and applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families. 17a-16-8 Use of the Telephone. • Written policy related to client use of a telephone was not provided for review. 17-16-9 Use or Receipt of Mail. • Written policy related to children's mail was not provided for review. 814e Physical Restraint, Medication & Seclusion of Persons Receiving Care, Education or Supervision in an Institution or Facility: 46a-154Internal Monitoring, Training and Development of Policies and Procedures Required and Subject to State Agency Inspection. • Written policy on restraint and seclusion was not provided for review. 17a-145-60 Finances. • Financial documentation (budget) submitted to Biznet with relicensing application materials reflects that there is insufficient revenue to support the TLC group home in the next fiscal year. • An annual audit of the TLC group home for the past two years of capital resources, assets, liabilities and expenditures by a qualified public accountant was not provided for review or submitted to Biznet with relicensing application materials. 17a-145-61 Written Policies and Procedures. • The written policies and operating procedures of the facility covering the selection, medical care, education, religious training, discipline, discharge, program, daily care, feeding, staffing pattern, and supervision of children was not provided for review. • Documentation of an annual review of policies by the Executive Director for the licensed two-year period was not provided for review. 17a-145-63 Chief Administrative Officer. • The house parent position for the TLC group home has been vacant for more than two years. 17a-145-64 Personnel Policies and Procedures. • Written personnel policies and operating procedures regarding facility employment and personnel practices were not provided for review. • Evidence of a physical examination was not found in five personnel files reviewed (MR, EH, HS, DG, JGA). • Evidence of TB testing results was not found in four personnel files reviewed (HS, JGA, MM, WD). • Evidence of the results of a DCF child protective services background check was not found in two personnel files (EH, DG). 17a-145-73 Sleeping accommodations. • The ceiling in a double bedroom in the boys' wing contains a dark stain on the ceiling. 17a-145-74 Lavatory facilities. Toilet articles and linens. • Metal surfaces (radiator, shower curtain rod, etc.) in the second-floor girls' bathroom contain rust. 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, Medicines, and Instruments. Sick Room, Telephone. (a) The facility shall provide for the health and medical treatment needs of children by having a written plan which specifies the arrangements for the provision of preventive, routine, elective and emergency medical care. The facility shall provide or arrange for qualified medical care for its residents, including medical emergency treatment, on a 24-hour, 7-day-a-week basis. Program nurse failed to develop and implement individualized Nursing care plans according to medical condition or diagnoses, for any of the youths in program. No follow-up Nursing care plan, notes or nursing assessment noted in clinical record, to monitor or track youths' response to medication or medical management after admission. b) There shall be written policies and procedures, reviewed by a physician at least quarterly, for the administration of first aid; care of residents with minor illnesses, injuries or special conditions; and for the administration or use by residents of patent medicines. During review facility did not have written policies for First Aid, Medical care of Youths, or Medication Management. d) DCF Reg- 17a-6(g)-12-16 (b), 17a-6(g)-15 (f), & 17a-145-75 (d): The facility shall permit only staff who have been fully instructed in the proper administration, expected and untoward effects, and contraindications to continued administration of a prescribed medicine or treatment to administer that medicine or treatment. The facility shall have a written policy specifying the criteria used for designating staff to administer medication and a written plan for training staff. The facility shall maintain a current, written roster of staff designated to administer medication. There shall be periodic reviews and updating of staff's knowledge about medication and other treatments and their administration. A review of Medication Certified staff certificates identified that all have been expired previously, and will not be renewed until August. None of these staff should still be administering medication to youth, because their certification had expired and is not current. Further review identified that the Facility did not have their own written Policies in place but had a DCF's Health Care Standards and Practice for Children and Youth in Care of which they were still not following the guidance provided. Facility also did not establish a standardized practice to identify if Youth actually received medications as prescribed and to determine or track who medication keys was assigned on a given date, time or shift. No individualized guidelines noted for youth with diagnosis of Asthma who was currently enrolled in program. h) A telephone with posted emergency medical and poison information numbers shall be available in all health care areas. No emergency contact for Poison Control was listed for staff to access noted. 17a-145-86 Instructions in Safety Procedures. • A review of fire drill records for the licensed period indicates that documentation of quarterly fire drills with residents is missing as follows: - 2023: 4th quarter, first shift. 17a-145-98 Case Records. Reports. Confidentiality. • Health history information is missing in two case records (AH, SB). • Reason for admission is missing in one case record (MK). • Child signatures on treatment plans indicating an understanding of the plan is missing in all case records reviewed. • Documented progress of the child's treatment plan is missing in in four case records reviewed (AH, SB, MK, AC). • The plan for discharge is missing in all case records reviewed. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the regulation compliance plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW Regulatory Consultant Cc: Board of Directors Chairperson File|6162+++05/15/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): 3:00pm-5:10pm DATE: 5-15-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Youth Worker • Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and meet with the Program Director. Topics discussed included: • Census = 4 (2 females, 2 males). A sibling group (brother & sister) in residence. Anticipated admission at end of the month; another admission scheduled for June. • Long-term resident scheduled to graduate high school next month & attend CCSU starting in late August after discharge from program. • Staff vacancies: o House Parent position continues to remain vacant. o House Parent position has been vacant for approximately two years. o Funding reportedly is now available for House Parent position. o No direct care staff vacancies; one worker scheduled per shift. • TLC Program is funded by Town of Manchester and grants. • No reportable/significant client incidents in the past quarter. • Security: o Alarms on windows and doors through an outside vendor. o Alarms turned on by staff at night and when house is empty. o Alarm company will alert local police dept. if alarm is tripped and no follow-up from the program. o Interior cameras in common areas, entrances, hallways. o Video footage monitoring for QA by Program Director minimally twice per week. o Male staff not permitted in female rooms. • Status update on current clients; o School o Family involvement o Employment o Therapy in community o Referral for bereavement services for a resident • Resident average length of stay: 4-6 months with goal of family reunification. • Residents' parents provide a monthly recreation stipend for their children; parent/family participation on rec & leisure activities; recent trip to Cirque du Soleil. • Program policies/practices (Client cell phone, headcount, visitation). • Clarification that TLC Foundation is responsible for house maintenance, not the Town of Manchester. • Biennial relicensing inspection scheduled for July 2024; o application materials due in Biznet 6-17-24; o Inspection will include a review by DCF Nurse consultant; o Identified materials to be sent to Licensing in June. • Summer plans for residents: camps, employment, summer school, rec activities. • Tree-trimmer scheduled on site for 5/19/24. Milieu Observation: Staff and the three residents were observed in the dining area. • One male staff was assisting female resident with homework. • Brief interviews with three residents - no concerns or problems reported. • Decorations noted in dining area from client birthday party held yesterday. • Deteriorated surfaces of benches in entryway to be addressed. • Girls' bathroom in need of remodeling; program is seeking grant. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No Regulation Compliance Plan is required as a result of this Licensing visit. Kathleen Forsythe, LCSW Date: 5-16-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|6127+++03/19/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): 3:15pm-4:30pm DATE: 3-19-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Youth Worker • Client List of Areas / Topics covered during visit: This was a re-scheduled quarterly Licensing visit to obtain an update on the program, and to tour the physical plant. An unannounced Licensing visit occurred on 3-14-24, however nobody was at the home (school pick-up). Meeting held with the male Youth Worker on duty. Topics discussed included: • Census = 2 females. • Staff vacancies: House Parent position continues to remain vacant. • Client incidents in the past quarter: One call for police. • Status update on current clients: employment, extra-curricular activities, discharge plans; one resident obtaining citizenship later this month. • Client cell phone. • Weekday and weekend staffing schedule. • Therapy for clients provided in the community. • Snow removal protocol. • DCF Exceptional Circumstance form: Form previously known as a Significant Event form; an Exceptional Circumstance form is required to be filed with DCF Risk Management ASAP for an incident last month involving a male resident and a call for police. Copy of Exceptional Circumstance form provided to Program director and the home shortly after this Licensing visit. • Biennial relicensing inspection: Scheduled for July 2024; application materials due in Biznet 6-17-24; inspection will include a review by DCF Nurse consultant. Physical plant inspection: The first and second floors were toured. All areas found to be clean and organized. Discussion on touch-up painting and addressing rust on metal surfaces in upstairs girls' bathroom. Milieu Observation: Staff and the two residents observed returning to the house after walking the group home dog. Staff and residents wore face masks in the home due to one resident feeling ill. One resident was in the lower-level lounge, one resident playing with house lizard in living room and later doing homework. Client interview: One resident was admitted to the program last month and reports that she is enjoying her stay. Reported positive interactions with staff and peer. Discussed program routine, house pets, meals, feeling safe, upcoming therapy sessions in the community, etc. Corrective Actions implemented as a result of previous visit: A Service Development Plan was submitted to DCF following a December Licensing visit. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a Regulation Compliance Plan (formerly known as a Service Development Plan) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No Regulation Compliance Plan is required as a result of this Licensing visit. Kathleen Forsythe, LCSW Date: 3-21-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|6046+++12/05/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): 2:30pm-4:15PM DATE: 12-5-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Direct Care Staff • Clients (2) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, conduct a semiannual personnel file review, review fire drill reports, and to tour the physical plant. Meeting held with Program Director. Topics discussed included: • Census = 3 (two males, one female). LBC=8. • New male resident recently admitted. • Staff vacancies: House Parent position continues to remain vacant; educational tutor position is vacant; no direct care staff vacancies. Board of Directors subcommittee continues to search for a house parent. • Client incidents in the past quarter: 0 • Status update on current clients; clinical service community providers; discharge planning. • Action being taken to assist female client in obtaining citizenship. • Action steps taken to request the Town of Manchester to have a more active role in property maintenance. Board of Education provides IT support for the home. • Director contracted for 15 hours of oversight weekly. • Potential holiday donations from two outside organizations. • Holiday activities. • One client's 18th birthday celebration. • Review of proposed new fire drill report form. • Procedures for rec and leisure activities in the community with peers. • All staff (9) are medication administration certified. • Staffing schedules for the weekday and weekend. • Policy manual. Personnel File Review: • Director reported that there have been no new staff hired since last personnel review in August 2023. Fire drill record review: • Fire drill evacuation reports from August 2023 to present were reviewed. Reminder to conduct 1st, 2nd and third shift fire drills in current quarter. See Areas of Regulatory Non-compliance below. Physical plant inspection: • All areas found to be clean and organized. First floor beautifully decorated for the holiday season. • New grant-funded energy efficient windows were installed throughout the house since the last Licensing visit. • New leather couch and loveseat recently donated; new living room rug donated. • Tree branches protruding into emergency exit exterior stairwell to be removed by staff. • Vacant bed in a boy's bedroom in need of mattress support board and new mattress. Milieu observation. • Two clients returned from school, participated in interviews, and began working on computers in the dining area. Client Interviews: • One male and one female client interviewed. Clients reported they enjoy living in the home and feel safe. Corrective Actions implemented as a result of previous visit: A service development plan following an August 2023 Licensing visit was submitted to the Department and accepted. Areas of regulatory non-compliance identified during this visit: 17a-145-86 Instructions in safety procedures. Supervision. • Documentation of fire drill reports for the 3rd quarter of 2023 indicates that a third shift fire drill was not conducted. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-8-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|5979+++08/15/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): 9:00am-11:30am DATE: 8-15-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program, conduct a semi-annual personnel file review, review fire drill reports, and to tour the physical plant. Activities included: 1. Meeting held with Program Director. Topics discussed included: • Census = 3 (two males, one female). LBC=8. • Staff vacancies: House Parent position continues to remain vacant; no direct care staff vacancies. • Client incidents in the past quarter: 0 • Board of Directors subcommittee re: hiring a house parent • Status update on current clients: schools attending in Manchester, employment, extra-curricular activities • Summer activities • Life skills training • Family Day barbeque • Grant submitted for girls' bathroom renovation • Grant secured to replace all windows in the fall • Yard maintenance; Overgrown vegetation at second floor emergency fire exit stairs • Security cameras • Clients were attending off-site summer programming during Licensing visit. 2. Personnel file review: Three personnel files were reviewed. See Areas of Regulatory Non-compliance below. 3. Fire drill record review: Fire drill evacuation reports for the past year were reviewed. See Areas of Regulatory Non-compliance below. 4. Physical plant inspection: All areas found to be clean and organized. New light in basement stairwell. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel policies and procedures. • Evidence of a physical exam completed prior to start date was not found in the three files reviewed. • Evidence of TB testing results was not found in one file (JR). • Evidence of a child protective services background check completed through the Department of Children and Families prior to start date was not found in two files (EH, DC). 17a-145-86 Instructions in safety procedures. Supervision. Documentation of fire drill reports were missing as follows: • 2022: 3rd shift 3rd quarter; 1st shift 4th quarter • 2023: 1st shift 1st quarter; 1st & 3rd shifts, 2nd quarter 46a-154. Internal monitoring, training and development of policies and procedures required and subject to state agency inspection. • Evidence of restraint training certification was not found in one file (DC). Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 8-15-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|5935+++05/18/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): afternoon DATE: 5-18-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. Activities included: Meeting held with Program Director. Topics discussed included: • Census = 2 (one male, one female) • One admission and one discharge in the past quarter; one pending admission scheduled for next week • Staff vacancies: House Parent position continues to remain vacant; no direct care vacancies • Status update on current clients • Board of Directors membership has increased to 20 members; Board meeting is scheduled for tonight • Program funding from Town of Manchester • Youth Services Bureau • Client incidents in the past quarter: 1. Agency vehicle in accident last week (other driver at fault), no client or staff injuries; routine medical follow up sought; awaiting follow-up with an insurance company for rental car and vehicle repair • Significant event report form • Female client employed part time; recent attendance at Prom • Recreation and vocational activities planned for the summer; Title 1 funding for tutor & rec activities • Securing citizenship for one client Milieu Observation: One direct care staff member on duty; Clients returned from school & departed for a med appointment and work; house pet crated during visit Physical plant inspection: All areas found to be clean and organized. One vacant bedroom in the boys' wing was locked and not observed. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required as a result of the Licensing visit. Kathleen Forsythe, LCSW Date: 5-22-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|5855+++02/01/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Foundation, Inc. - Diyeso-Lewis Group Home TIME OF VISIT (FROM - TO): afternoon DATE: 2-1-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Residential Worker • Perdiem Residential Worker • Clients (2) • Education Tutor List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and to tour the physical plant. Activities included: • Milieu observation - homework/tutor session; dinner prep • Staff interviews with Residential Workers • Interview with two female clients • Interview with Education Tutor • Tour of physical plant interior Discussion with Staff: • One admission/discharge for the past quarter in January • Intake procedures • Client incidents in the past quarter - none • Food procurement (shopping, local church donations); Food storage in kitchen, House Parent bedroom and two freezers in basement; Labeling/dating food in storage areas • House pets • Staff vacancies: house parent position continues to remain vacant • Training activities for new staff (CPR/first aid, PMT, Medication Administration certification, policies, etc.) • Resident chore list • COVID illness in one client last month • New perdiem worker shadowing seasoned employee on this date; perdiem started as student intern in summer 2022 • Video cameras • Addressing numerous unused items from storage areas, closets, basements, etc. • House vehicle maintenance • Schedule and duties of Education Tutor from Manchester public school system Discussions with Clients: • Holiday activities • House pets • School • Post-high school plans • Cooking • Quality of Relationships with peers and staff • Living skills • Total satisfaction with living in the group home Physical Plant Tour facilitated by Residential Worker. Areas appeared clean and organized. Observations: • Girls bathroom on second floor: contains deteriorated caulking in shower, peeling paint on walls • Storage of cleaning chemicals • Three twin mattresses stored in House Parent bedroom • One of two boys' bedrooms locked and inaccessible for tour - room is assigned for staff use • Insufficient lighting on one basement staircase • Worn appearance of some furniture • Scuff marks on walls, doors Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Regulatory Consultant Date: 2-2-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Governing Board Chairperson -MMR File|5807+++11/08/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Center (TLC) Group Home TIME OF VISIT (FROM - TO): 3:00pm-4:45pm DATE: 11-8-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Residential Child Care Worker • Clients (2) List of Areas / Topics covered during visit: This was a re-scheduled Licensing visit (postponed from October at the provider's request) to obtain an update on the program and to tour the physical plant. Meeting held with the direct care staff member on duty. Topics discussed included: • Census: Current census is two female clients. Staff member reported that since the Licensing visit in the summer, one additional client was admitted, and was discharged within days. Clients residing at TLC group home attend Manchester public schools. • Rec and leisure activities • Client employment: Both clients worked as junior counselors for two weeks at a 4-H overnight camp this summer, in addition to employment at a mall and a daycare center. • Life Skills training • Incidents from the last quarter: Staff reported on one incident of AWOL during which the police were contacted. Client was located by program staff and returned to the house in less than an hour. • Staffing: The staff member reported that the House Parent position remains vacant, and a staff member is assigned to cover all shifts at the house, including sleeping in the House Parent bedroom on the overnight shift. Staff reported an intern from UCONN started placement with TLC in September. A tutor from Manchester Publics Schools provides tutoring an academic support two afternoons each week. • Care of house pets (dog and a lizard). Interviews held with the two female residents. Topics discussed: length of stay thus far, daily routine, earning points, school, prepping for college application process, family contact, food prep, vocational interests, caring for house pets, staff support, chores, satisfaction with placement. Physical Plant tour: All areas of the house interior and exterior appeared clean and organized. House interior in need of touch-up painting in numerous areas. Corrective Actions implemented as a result of previous visit: A service development plan to address regulatory deficiencies noting during the relicensing inspection in July 2022 was accepted by the Department and a renewed license was issued effective 9-1-22. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 11-9-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Board of Directors Chairperson|5736+++07/06/2022+++July 11, 2022 Ms. Liama B. Holmes, LCSW Executive Director, Diyeso-Lewis group home TLC Foundation, Inc. PO Box 2334 Manchester, CT 06045-233 Dear Ms. Holmes, Re: TLC Foundation, Inc. Diyeso-Lewis House License #: CCF/GH 105 Regulatory Consultants: Kathleen Forsythe & Tom Cuchara On July 6-7, 2022, a biennial re-licensing inspection was conducted for the TLC Foundation Diyeso-Lewis House group home, located at 17 North Street, Manchester, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC on 7-6-22 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A copy of the nursing review site visit summary report will be forwarded upon completion. Listed below and on the attached service development plan template are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan and applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families. 17a-16-8 Use of the Telephone. • Written policy related to client use of a telephone does not include all provisions in the statute regarding a child's use of a telephone. 17-16-9 Use or Receipt of Mail. • Written policy related to children's mail was not provided for review. 814e - Physical Restraint, Medication & Seclusion of Persons Receiving Care, Education or Supervision in an Institution or Facility: 46a-154 Internal Monitoring, Training and Development of Policies and Procedures Required and Subject to State Agency Inspection. • Written policy on seclusion was not provided for review. • Written policy on restraint does not include all elements listed in the statutes. 17a-145-61 Written Policies and Procedures. • Policy on discipline does not address how the program will discipline residents. • Policies on feeding, staffing pattern, and client supervision were not found. • Documentation of an annual review of policies by the Executive Director for the licensed period was not provided for review. 17a-145-63 Chief Administrative Officer. • A review of personnel records for an educational tutor and a social work intern do not contain the results of a protective services history background check conducted through the Department of Children and Families. 17a-145-64 Personnel Policies and Procedures. • Personnel policies and operating procedures regarding facility employment and personnel practices were not provided for review. 17a-145-73 Sleeping Accommodations. a) A dresser in a bedroom designated for male residents is missing a dresser drawer. 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, Medicines, and Instruments. Sick Room, Telephone. a) A written plan specifying the arrangements for the provision of elective medical care was not provided. b) Written policies for the administration of first aid, care of residents with minor illnesses, injuries or special conditions, and, the administration or use by residents of patent medicines were not provided. b) Evidence of a physician's quarterly review of medical policies for the licensed period was not provided for review. d) Written policy specifying the criteria used for designating staff to administer medication, along with a written plan for training the staff, was not provided for review. 17a-145-86 Instructions in Safety Procedures. • A review of fire drill records for the licensed period reflects that documentation or quarterly fire drills with residents is missing as follows: o 2020: 1st quarter, first shift o 2021: 1st quarter, third shift; 2nd quarter third shift o 2022: 2nd quarter, first shift 17a-145-93 Medical, Dental and Nursing Care. Based on a review of the case records by the DCF Nurse Consultant, it was determined that the facility failed to maintain preventive and remedial medical, dental, and annual eye exams as follows: • CT: no annual eye exam. • AK: no dental exam and eye exam • ND: no annual physical exam ************************************************************************************************************************ Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe _________________________ Kathleen Forsythe, LCSW Regulatory Consultant Cc: M. Michael - Rogers, Board Chairperson|5706+++06/02/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: TLC Foundation, Inc. / Diyeso-Lewis House Group Home TIME OF VISIT (FROM - TO): 3:00pm-4:30pm DATE: 6-2-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director Direct Care Staff Regulatory Consultant List of Areas / Topics covered during visit: This was a scheduled visit to meet with the Executive Director to obtain an update on the program, tour the physical plant, and discuss the upcoming biannual relicensing inspection. Areas of discussion included: • Relicensing inspection scheduled for July 2022; application materials and due dates • Behavioral data since the last licensing visit • Current census: 3 females • Referrals; discharge plans • Summer plans for residents • Staff coverage; vacant house parent position • Group home precautions to mitigate COVID-19 infections • Bed bug problem in town of Manchester and precautions exercised by the group home • Nursing and Executive Director coverage • House parent model • Observation of education tutor with two residents • Physical plant tour • Menu planning • House pets • BBQ grill location • Condition of outdoor deck • Deck garden Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 6-3-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Board of Directors President|5687+++03/31/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Transitional Living Foundation, Inc./Dyeso-Lewis House TIME OF VISIT (FROM - TO): DATE: 4-1-22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Executive Director DCF Regulatory Consultant List of Areas / Topics covered during visit: Verified LBC. Noted that all residents were present and were meeting with the tutor. Inspected all common areas of the home. Introduced the executive director to the new regulatory consultant for this program. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. A plan of correction does not need to be filed. Regulatory Consultant Date James Richard Moore, LMSW 4-4-22 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6235+++08/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____9:30am to 11:30am____________________ DATE: 8/22/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader Supervisior Youth Specialist List of Areas / Topics covered during visit: • Census is 4. LBC 4. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing and resident's treatment and compliance. Three residents were home at the time of the visit and forth arrived shortly after having returned from a medical visit. Youth was sick and program continues to follow up with youth's medical doctor. All youth are enrolled in school and in good spirits. Staff interacted with youth in a positive and educational/therapeutic manner. • No staff vacancies. Corrective Actions implemented as a result of previous visit: No RCP from previous visit. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 8/22/2024 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6164+++05/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____10am to 12pm____________________ DATE: 5/15/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader Supervisior Clinician List of Areas / Topics covered during visit: • Census is 3. LBC 4. • Physical plant inspection of the Group Home. No concern • Discussed the programing and resident's treatment and compliance. One resident is in the hospital, one in school and one returned from the doctor's office. The later is not enrolled in school, but receives tutoring services which he does well. • Reviewed one case record found in compliance. • Hired a new clinician. Program has one open supervisor position. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 5/23/2024 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6116+++01/18/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____10:45am to 12pm____________________ DATE: 1/18/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader List of Areas / Topics covered during visit: • Census is 2. LBC 4. • Physical plant inspection of the Group Home. • Discussed the programing and resident's treatment and compliance. • Discussed staffing of shifts. Program has vacancies but manages to fill with current staff. • QRTP review completed. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: • No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 1/24/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6040+++10/10/2023+++ Mr. Gary Steck, MSW, LMFT, Executive Director 11/28/2023 Wellmore, Inc. 141 East Main Street, 4th Floor Waterbury, CT 06702 Re: Licensing Inspection for CCF Valiant House GH Regulatory Consultants: Tom Cuchara & Jim Funaro Dear Mr. Steck, On 10/10/23 and 10/11/23 a biennial re-licensing inspection was conducted at 24 Spindle Hill Road, Wolcott, CT. This inspection was conducted to determine the compliance of this agency with the Licensure of the Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Report form. Please use this form to submit the Service Development Plan as well. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a plan of a Service Development Plan. 17a-145-61. Written Policy and Procedures. Evidence: At the time of the licensing visit, the Program did not have a policy and procedure for supervising children on 3rd shift. A policy was created and accepted by licensing. 17a-145-76. Kitchen, equipment, food-handling. Evidence: The kick plate is missing from the dishwasher. Section 17a-145-77. Dining areas and supervision. Evidence: The door separating the foyer from dining room was removed and not put back. It should be put back in its original condition. DCF Reg: 17a-145-75 (f) and 17a- 6(g)- 16(d). Provide and maintain proper, safe storage for all medications according to current drug control and pharmacy regulations as outlined in the DCF Medication administration program. Evidence: On inspection of medication room at facility, expired medication noted included equate nasal spray exp: 09/2021, diphen hydronate 25 MG tabs exp: 10/2020 Medication that belonged to other youths that were no longer placed in the program, which included Vitamin D3 100 IU, Metformin HCL ER 500, Aripiprazole 5 Mg tablets, Epinephrine Inj 0.3 MG, boxes of insulin needles/syringes, Chlorhexidine Gluconate 0.12 % mouthwash, and Fluticasone Prop 50 MCG nasal spray. A review of facility's Disposing of Expired and Unused Medications policy dated 06/19/2028 identified that the purpose of the policy was to ensure the safety of group home residents, all expired and unused medication should be disposed of in the proper manner. The policy further identified that the procedure is all expired and unused medication, except for controlled drugs, be destroyed by nurse, or designee, within one week, following the expiration date, or date the medication had been discontinued by following the Department of Connecticut Environmental Protection guidelines. Based on the above evidence, the facility failed to meet the requirements and did not follow policy expectation to dispose medication. Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (203) 675-6975. Sincerely, Thomas S. Cuchara _______________________________________ Regulatory Consultant Copy: file|6033+++08/31/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____10:45am to 12pm____________________ DATE: 8/31/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader List of Areas / Topics covered during visit: • Census is 3. LBC 4. • Physical plant inspection of the Group Home. • Discussed the programing and resident's treatment and compliance. • Discussed staffing of shifts. Program has vacancies but manages to fill with current staff. • Hired a new clinician and residential supervisor. Corrective Actions implemented as a result of previous visit: No SDP from previous visit. Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchen, equipment, food-handling. • Kitchen cabinet is missing two cabinet doors. • Cabinet surface is tacky to touch. Should be cleaned. • Back splash behind stove is missing. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 9/21/23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5949+++06/05/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____9:15am to 11am____________________ DATE: 6/5/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader List of Areas / Topics covered during visit: • Census is 4. • Physical plant inspection of the Group Home. • Discussed the programing and resident's treatment and compliance. • One resident was home due to having broken his leg playing basketball. He states he likes living at Valiant House and likes the staff. During the visit, a physical therapist arrived to provide PT. He was cooperative. All other youth were in school. • Discussed staffing of shifts. Program has vacancies but manages to fill with current staff. In process of interviewing. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchen. Completed. Evidence: The threshold between the kitchen and dining room is covered in red tap to prevent to a tripping hazard. The threshold should be replaced. Physical Plant. Completed. • At the time of inspection, the door frame leading to outside main entrance is missing due to damage by a resident. Program states a door and frame is on back order. Until the door frame order comes in the program should cover up the exposed wood, etc. Areas of regulatory non-compliance identified during this visit: No SDP. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 6/22/23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5932+++03/07/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____10am_to 12pm_____________________ DATE: 3/7/2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Team Leader Supervisor List of Areas / Topics covered during visit: • Census is 4. • Physical plant inspection of the Group Home. See below. • Discussed the programing and resident's treatment and compliance. • One resident was home due to having broken his leg playing basketball. He states he likes living at Valiant House and likes the staff. During the visit, a physical therapist arrived to provide PT. He was cooperative. All other youth were in school. • Discussed staffing of shifts. Program has vacancies but manages to fill with current staff. In process of interviewing. • Fire drills reviewed and found to be in compliance. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchen. Evidence: The threshold between the kitchen and dining room is covered in red tap to prevent to a tripping hazard. The threshold should be replaced. Physical Plant. • At the time of inspection, the door frame leading to outside main entrance is missing due to damage by a resident. Program states a door and frame is on back order. Until the door frame order comes in the program should cover up the exposed wood, etc. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 3/8/2023 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6093+++11/29/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____1pm______________________ DATE: __11/29/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title DB Team Leader DN RN RD Clinical Coordinator List of Areas / Topics covered during visit: • Census is 4 and LBC 5. • Physical plant inspection of the Group Home. See below. • Discussed the programing and resident's treatment and compliance. • Spoke to one resident that was out with staff for a walk. Youth appeared in good spirits, yet guarded, but felt at ease with staff. • Discussed staffing of shifts. Program has vacancies but manages to fill with current staff. In process of interviewing. • Met new clinician. • Reviewed controlled medication with PD and RN. Found to be in compliance. Corrective Actions implemented as a result of previous visit: No SDP from last visit. Areas of regulatory non-compliance identified during this visit: Section 17q-145-73. Sleeping accommodations. Evidence: Room 5- the dresser bureau is top drawer does not work. Physical Plant. At the time of inspection, the door frame leading to outside main entrance is missing due to damage by a resident. Wood and nails are exposed. Program states a door and frame is on back order. Until the door frame order comes in the program should cover up the exposed wood, etc. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara Regulatory Consultant Date 12/2/2022 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5813+++09/15/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Wellmore / Valiant House TIME OF VISIT (FROM - TO): ____9am______________________ DATE: __9/15/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title DB Team Leader List of Areas / Topics covered during visit: • Census is 3 and LBC 5. • Physical plant inspection of the Group Home. • Discussed the programing and resident's treatment and compliance. • Reviewed meal plans and menu. • Discussed staffing of shifts. Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations. Evidence: Room 5- the corner of the metal door frame is separated and needs to be tightened. Completed. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 11/10/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6252+++09/09/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Farm Hill Group Home TIME OF VISIT (FROM - TO): 10:45am- 11:30am DATE: 9/9/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager and Director List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels. One part time position is vacant. Two part time positions vacant. Current Program Manger is leaving this month and a search for a replacement has started. New clinician is starting today. • Two residents at school, one hospitalized and one in the house and met with this regulatory consultant. Her school begins tomorrow. • No recent 911 calls or exceptional circumstances. • Discussed recreation for the residents. Oner resident playing varsity volleyball for her high school. • Milieu discussed. There is cooperation with clinical programming and school attendance. • Inspection of the physical plant. No health or safety concerns observed. The house is being power washed this week and all the carpets are scheduled to be professionally cleaned. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 9/10/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6178+++06/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Farm Hill Group Home TIME OF VISIT (FROM - TO): 11:00am- 11:45am DATE: 6/6/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Managers List of Areas / Topics covered during visit: • Discussed current census (2) and the licensed bed capacity is 4. Two pending placements. Preplacement visits occurring. • Discussed current staffing levels. One part time position is vacant. One full time position vacant. Clinician position is vacant. There is clinical coverage. New Program manager started this week and has been in training. New PM at the site visit. • Both residents were at school. • No recent 911 calls. • Discussed recreation for the residents. YMCA, movies and the library are common destinations. • Milieu discussed. Both residents get along well and participate in clinical programming. • Inspection of the physical plant. The physical plant was clean and in very good condition with no health or safety concerns noted. New camera system to be installed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 6/7/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6135+++03/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Farm Hill Group Home TIME OF VISIT (FROM - TO): 10:30am- 11:20am DATE: 3/22/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Supervisor (1st and 2nd shift) nurse List of Areas / Topics covered during visit: • Discussed current census (1) and the licensed bed capacity is 4. Current resident is pending discharge to DMHAS. • Discussed current staffing levels. One part time Saturday position is vacant. Program Manager position is vacant. Light House manager covering both Farm Hill and Light House. Recently hired a new clinician, who starts next week. • No resident observed as she was at programming in the community. • Discussed 911 calls. Last being 1/29/24. • Inspection of the physical plant. The physical plant was clean and in very good condition with no health or safety concerns noted. No current projects pending or under way. • Discussed med cert training for staff. Three staff waiting to be med cert trained and certified. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 3/22/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Kelly Bergeron, Director|6036+++11/29/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Farm Hill Group Home TIME OF VISIT (FROM - TO): 9:50am- 12pm DATE: 11-29-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Supervisor Program Manager List of Areas / Topics covered during visit: • Discussed current census (2) and the licensed bed capacity is 4. One admission and one discharge since last quarter. • Discussed current staffing levels, hiring activities and their ability to ensure all shifts are covered. • No residents observed as they were both at school. • Discussed residents and status of the milieu. • Inspection of the physical plant. The physical plant was clean and in very good condition with no health or safety concerns noted. • QRTP monitoring tool completed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 11-29-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Kelley Bergeron, Director|5982+++08/16/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Farm Hill Group Home TIME OF VISIT (FROM - TO): 12:00 pm to 1:15 DATE: August 16, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Farm Hill Group Supervisor Wheeler Director List of Areas / Topics covered during visit: • Discussion of Farm Hill's current census (1) and the licensed bed capacity is 4. • Discussion of the Farm Hill residents in the program and the status of the group home's milieu. • Discussion of Farm Hill's current staffing levels and hiring activities, and their ability to fill any vacant shifts. • Observation of the resident in their daily programming. Observations of staff and resident interaction. • Inspection of the Farm Hill group home's physical plant to assess the cleanliness of the group home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 8/17/23 Regulatory Consultant|5965+++06/14/2023+++July 10, 2023 Sabrina Trocchi, PhD, MPA President and Chief Executive Officer Wheeler Clinic, Inc 91 Northwest Drive Plainville, CT 06062 RE: CCF # 36 Farm Hill Group Home Dear Ms. Trocchi, We conducted a relicensing visit of your agency's program on June 14th and June 16th 2023. This inspection determined your agency's program is in compliance with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. The Department has determined that your agency has met the requirements for a regular license. This license is effective as of August 1, 2023, and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|5910+++03/29/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Farm Hill Group Home TIME OF VISIT (FROM - TO): 1:00 pm to 2:30 DATE: March 29. 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Farm Hill Group Home Director List of Areas / Topics covered during visit: • Discussion of Farm Hill's current census (2) and the licensed bed capacity is 4. • Discussion of the Farm Hill residents in the program and the status of the group home's milieu. • Discussion of Farm Hill's current staffing levels and hiring activities. • Observation of the residents participating in their daily programming. • Inspection of the Farm Hill group home's physical plant to assess the cleanliness of the group home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 4/12/23 Regulatory Consultant|5870+++11/14/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Farm Hill Group Home TIME OF VISIT (FROM - TO): 1:30 pm DATE: November 14, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KB Wheeler Associate Director List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 4. o Once resident has a upcoming pre-placement interview at Phoenix House. • Discussion of the residents in the program and the program's milieu. o The Farm Hill group home's milieu has settled somewhat since last quarter. There have been some incidents of AWOLs with one resident who at times will visit with some friends from school. • Discussion of Farm Hill's current staffing levels and hiring activities. o Farm Hill currently has 3 full-time and 2 part-time vacancies; however Farm Hill is able to fill any openings with extra staff from the other Wheelergroup home and with Wheeler per-diem staff. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. • Observation of the residents participating in their daily programming. o One Farm Hill resident was home and having free time in her room being supervised by a Farm Hill staff. • Interviews with residents. o This regulatory consultant spoke very briefly with the resident who was home. The resident did say hello to this writer however she did not wish to talk with this writer any further. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 11/14/22|5806+++09/22/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Farm Hill Group Home TIME OF VISIT (FROM - TO): 1:30 pm DATE: September 22, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KB Wheeler Associate Director List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 4. o Since the last quarterly visit (5/25/22) there have been 2 new admissions to the Farm Hill group home. • Discussion of the residents in the program and the program's milieu. o The Farm Hill group home has been having a difficult time with their milieu since the most recent resident's admission in late August. There have been several incidents of AWOLs with the new resident trying to have the other residents AWOL with her. Several significant event reports have been filed over the last few weeks. • Discussion of Farm Hill's current staffing levels and hiring activities. o Farm Hill currently has some full-time vacancies; however Farm Hill is able to fill any openings in the schedule with Wheeler per-diem staff. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. • Observation of the residents participating in their daily programming. o One Farm Hill resident was home and having free time in her room being supervised by a Farm Hill staff. This resident had recently gone AWOL. • Interviews with residents. o This regulatory consultant spoke very briefly with the resident who was home. The resident did say hello to this writer however she did not wish to talk with this writer any further. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 11/9/22|5733+++05/25/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Farm Hill Group Home TIME OF VISIT (FROM - TO): 1:00 pm DATE: May 25, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KB Wheeler Associate Director List of Areas / Topics covered during visit: • Current census is 1 and the licensed bed capacity is 5. o There is 1 current referral for the Farm Hill group home. • Discussion of the residents in the program and the program's milieu. O The 1 current resident is doing well in all aspects of the program. • Discussion of Farm Hill's current staffing levels and hiring activities. O Farm Hill is doing well with staffing and have absorbed some staff from other Wheeler programs that have recently closed. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. • Observation of the residents participating in their daily programming. O The one Farm Hill resident was home and having free time and working on her artwork. The resident appeared comfortable in her surrounding and interactions between the resident and the staff were friendly and professional • Interviews with residents. O This writer was meeting the Farm Hill resident for the first time and she appeared shy and not very talkative but did not report any concerns for her safety or well-being. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 5/31/2022 Regulatory Consultant Date|5659+++02/16/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic Farm Hill Group Home 91 NORTHWEST DR. Plainville, CT 06062 DCF license CCF-GH 37 TIME OF VISIT (FROM - TO): afternoon. DATE: February 16, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Associate Director Areas / Topics covered during visit: This was an unannounced visit to determine compliance with Regulations for Operation of Child Caring Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the administration of medication by certified staff. The program census was reportedly one. In the last three months, there were 0 AWOL with 0 hospitalizations. The atmosphere was reported to be stable and no major disruptions had occurred in the last quarter. Staffing updates: No significant changes were reported by the agency that would affect the program's licensing status. A review of the programs physical plant was conducted. No regulatory deficiencies were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A. Areas of regulatory non-compliance identified during this visit: N/A. Maria L Tapia_______ __3/21/2022_______ Regulatory Consultant Date Maria L. Arcos, MSW-L.C.S.W, APRN-PMHNP Regulatory Consultant Office of Legal Affairs Department of Children and Families 505 Hudson St. Hartford, Ct 06106 860-550-6500 fax: 860-550-6665 maria.arcos@ct.gov Cc: file A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6253+++09/09/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Light House Group Home TIME OF VISIT (FROM - TO): 11:40am-12:20pm DATE: 9-9-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title House supervisor and clinician List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels. One part time and two full time positions open on second shift. • All 4 residents were at school. • Discussed residents and status of the milieu. All the boys are stable and getting along well. There have been no calls to 911 or exceptional circumstances this quarter. • The physical plant was clean with no health or safety concerns noted. The house is being power washed this week and the carpets scheduled to be professionally cleaned. There is a leak in the chimney masonry that is being repaired. • Discussed recreation. • Discussed clinical programming. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 9-10-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6179+++06/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Light House Group Home TIME OF VISIT (FROM - TO): 10:00am-10:50pm DATE: 6-6-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels. One part time weekend position and one full time second shift position vacant. • All 4 residents were at school. • Discussed residents and status of the milieu. One graduates high school this month. There was a recent 911 call due to a fight. No arrests were made and the issue is resolved between the two boys involved. Two recent AWOLs involving the same youth. • The physical plant was clean and in good condition with no health or safety concerns noted. A new camera system to be installed. Two bedrooms got new mattresses. • Discussed recreation. The gym, movies, library and food trucks are enjoyed. • Discussed clinical programming. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 6-7-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6103+++02/07/2024+++February 14, 2024 Sabrina Trocchi, PhD, MPA Chief Operating Officer Wheeler Clinic inc. 91 Northwest Drive Plainville, CT 06062 Re: License # CCF-130 Dear Mrs. Trocchi, On February 7th and 8th, 2024, a biennial re-licensing inspection was conducted at the Light House Group Home, located at 651 Jerome Ave, Bristol, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. During the inspection no areas of regulatory non-compliance were identified. Enclosed you will find a renewal license for the residential program. I thank you and your staff for the cooperation extended to me during the relicensing process. If you have any questions, please do not hesitate to contact me at (860) 209-3136. Sincerely, James Funaro _____________________________ James Funaro DCF Regulatory Consultant|6091+++01/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Light House Group Home TIME OF VISIT (FROM - TO): 10:00am-1:00pm DATE: 1-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels, hiring activities. • All 4 residents were at school. • Discussed residents and status of the milieu. • The physical plant was clean and in good condition with no health or safety concerns noted. • QRTP tool completed. • Review of policy manual. • Discussed upcoming relicensing visit. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 1-29-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Kelly Bergeron, Director|6037+++11/29/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic/Light House Group Home TIME OF VISIT (FROM - TO): 12:15pm- 12:45pm DATE: 11-29-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Supervisor Program Manager List of Areas / Topics covered during visit: • Discussed current census (3) and the licensed bed capacity is 4. One admission and one active referral in process since last quarter. • Discussed current staffing levels, hiring activities and their ability to ensure all shifts are covered. • No residents observed as they were at school. • Discussed residents and status of the milieu. • Inspection of the physical plant. The physical plant was clean and in very good condition with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 11-29-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Kelley Bergeron, Director|5983+++08/16/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Light House Group Home TIME OF VISIT (FROM - TO): 1:30 pm to 2:30 pm DATE: August 16, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Light House Program Manager Wheeler Director List of Areas / Topics covered during visit: • Discussion of the current census (2) and the licensed bed capacity of Light House is 4. • Discussion of the Light House group home residents in the program and the program's milieu. • Discussion of Light House's current staffing levels, hiring activities, and their ability to fill any vacant shifts. • Observations of the one resident present and observations of the interactions between the resident and the Light House staff. • Conversation / interview with one Light House resident about his experiences at the Light House group home. • Inspection of the Light House group home's physical plant to assess the cleanliness of the group home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable to this quarterly visit. Areas of regulatory non-compliance identified during this visit: • Nothing identified during this quarterly visit. Patrick Hughes 8/17/23 Regulatory Consultant Date|5951+++06/14/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Light House Group Home TIME OF VISIT (FROM - TO): 1:45 pm to 3:00 pm DATE: June 14, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Light House Supervisor List of Areas / Topics covered during visit: • Discussion of the current census (2) and the licensed bed capacity of Light House is 4. • Discussion of the Light House group home residents in the program and the program's milieu. • Discussion of Light House's current staffing levels and hiring activities. • Observations of the one resident present and observations of the interactions between the resident and the Light House staff. • Discussion with the one resident present about his experiences at the Light House group home. • Inspection of the Light House group home's physical plant to assess the cleanliness of the group home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable to this quarterly visit. Areas of regulatory non-compliance identified during this visit: • Nothing identified during this quarterly visit. Patrick Hughes 6/20/23 Regulatory Consultant Date|5911+++03/29/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Light House Group Home TIME OF VISIT (FROM - TO): 2:30 pm to 4:00 pm DATE: March 29, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Light House Program Director List of Areas / Topics covered during visit: • Discussion of the current census (2) and the licensed bed capacity of Light House is 4. • Discussion of the Light House group home residents in the program and the program's milieu. • Discussion of Light House's current staffing levels and hiring activities. • Observations of the residents present and the interactions between the residents and the Light House staff. • Interviews / Discussions with residents about their experiences at Light House group home. • Inspection of the Light House group home's physical plant to assess the cleanliness of the group home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: • Not applicable to this quarterly visit. Areas of regulatory non-compliance identified during this visit: • Nothing identified during this quarterly visit. Patrick Hughes 4/12/2023 Regulatory Consultant Date|5861+++12/21/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Light House Group Home TIME OF VISIT (FROM - TO): 3:30 pm DATE: December 21, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Chelsea M Light House Program Director List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. o There has been one recent discharge from the Light House Group Home this quarter. o There has been one recent admission to the Light House Group Home this quarter. • Discussion of the residents in the program and the program's milieu. o The two current residents are doing very well in the program and are receptive to treatment. The two residents get along well with each other. The two residents know each other from a previous placement. o Both residents were home at the time of this quarterly visit. Resident R reported he is doing well at Light House and is treated well by the staff. He did not report any concerns for his safety or well-being. Resident L reported he is doing well at Light House and just started his new school. Resident L reported he likes being at Light House and did not report any concerns for his safety or well-being. • Discussion of Light House's current staffing levels and hiring activities. o Currently Light House can maintain the required staffing ratios. o The Light House clinician position is currently vacant and at this time the Program Director is filling-in as the clinician. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. • Corrective Actions implemented as a result of previous visit: o Not applicable to this quarterly visit. • Areas of regulatory non-compliance identified during this visit: o Nothing identified during this quarterly visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 2/7/2022 Regulatory Consultant Date|5800+++09/22/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Clinic / Light House Group Home TIME OF VISIT (FROM - TO): 3:00 pm DATE: September 22, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KB Wheeler Associate Director List of Areas / Topics covered during visit: • Current census is 2 and the licensed bed capacity is 4. o One recent discharge to a DMHAS independent living program. o There is one current referral for the Light House Group Home. • Discussion of the residents in the program and the program's milieu. o The two current residents are doing very well in the program and are receptive to treatment. The two residents get along well with each other. Resident R was home at the time of the visit and was cooking in the kitchen under the supervision of a staff member. o Resident R reported he is doing well at Light House and is treated well by the staff. He did not report any concerns for his safety or well-being. • Discussion of Light House's current staffing levels and hiring activities. o Light House had 2 full time staff begin in June, and a part-time staff begin in August. o Given the large pool of Wheeler per-diem staff; Light House is able to fill any shift openings when they arise. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. • Corrective Actions implemented as a result of previous visit: o Not applicable to this quarterly visit. • Areas of regulatory non-compliance identified during this visit: o Nothing identified during this quarterly visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 10/27/2022 Regulatory Consultant Date|5732+++05/25/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wheeler Lighthouse Group Home TIME OF VISIT (FROM - TO): 2:30 pm DATE: May 25, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title KB Wheeler Associate Director List of Areas / Topics covered during visit: • Current census is 3 and the licensed bed capacity is 5. o There are no referrals currently for the Lighthouse group home. • Discussion of the residents in the program and the program's milieu. o Two of the current residents are doing very well in the program with one resident starting the process of transitioning back to his home. The third resident has court involvement and is currently in detention after incidents at his school and for going AWOL. No residents were at the group home during this visit. • Discussion of Lighthouse's current staffing levels and hiring activities. o Lighthouse is doing well with staffing and have absorbed some staff from other Wheeler programs that have recently closed. Lighthouse also has 2 full-time staff starting in June, and 1 part-time staff starting in August. • Physical plant inspection of the facility o All areas of the group home were observed, and the group home was found to be nicely decorated, clean and orderly. There were no health or safety concerns observed at the time of this visit. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 6/3/2022 Regulatory Consultant Date|5691+++03/29/2022+++April 14, 2022 Sabrina Trocchi, PhD, MPA Chief Operating Officer Wheeler Clinic, Inc 91 Northwest Drive Plainville, CT 06062 Re: License CCF GH# 130 Dear Mrs. Trocchi, On March 29 and 30, 2022 a re-licensing inspection was conducted at the Child Caring Facility, LIGHT program. This inspection was conducted to determine compliance with Regulations for Operation of Child Caring Facilities 17a-145-48 through 17a-145-98 as well as the DCF Guidelines for the administration of medication by certified staff. The re-licensing inspection is based on review of documentation and other materials presented, inspection of the site and information provided by agency personnel to the inspectors. It is the Department’s expectation that the program will maintain full compliance with Child Care regulations as well as with DCF Guidelines. The Department has determined that the program is in full compliance with all applicable regulatory provisions. The Department has made a decision to issue a regular twenty-four-month license from the original renewal date of April 1, 2022. On behalf of the Department, I would like to thank you and your staff, for the courtesy and cooperation that was extended to us during our visits. If I may be of further assistance, please call me at (860) 550-6500. Any comments, concerns, or questions you have regarding these findings should be addressed to this Department. Your response will become part of the permanent record of your organization. Sincerely, Maria L Tapia Regulatory Consultant Maria L. Arcos, MSW-L.C.S.W, APRN-PMHNP Regulatory Consultant Office of Legal Affairs Department of Children and Families 505 Hudson St. Hartford, Ct 06106 860-550-6500 fax: 860-550-6665 maria.arcos@ct.gov|

6229+++08/08/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______YC Helen's House _________________________________________ TIME OF VISIT (FROM - TO): _Unannounced____________________DATE: _____8-8-24_____________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AW - Senior RA DF - RA List of Areas / Topics covered during visit: • Census - 2. An admission of a third resident is scheduled for the coming weeks. • A new nurse has begun in the program. • The program remains at the Bradley St. location. Renovations at the Helen's House North Haven location continues and a move back to the original location is expected by the end of the year. • Residents were home at the time of the visit. Two staff were on duty. Activities include trips to the YMCA and Lake Compounce. Residents can earn extra allowance for doing extra chores. • A work order has been submitted for areas of the house needing repair including holes in the sheetrock in one bedroom, a missing toilet paper holder and a loose faucet. • Physical plant tour. In the downstairs bedroom there were holes in the sheetrock (from the resident) and the closet doors were removed as the track had been damaged. Graffiti was present on the door and walls. Blinds in the upstairs bedroom had several broken slats and the baseboard cover was removed. The upstairs bathroom had a loose faucet and missing toilet paper holder (holes in the wall). • One of the residents had several episodes of escalated behavior (yelling, swearing, banging objects) however staff calmly intervened to verbally calm him down. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. • There were holes in the sheetrock in the downstairs bedroom. • The track for the closet door in the downstairs bedroom was broken. • Graffiti was on the door and wall in the downstairs bedroom. • The blinds in the upstairs bedroom had broken slats. • The cover was removed from the baseboard heater. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The toilet paper was removed from the wall. • The faucet on the sink is loose. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-12-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6149+++04/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Helen's House _______________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: _____2-24-24_____________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AT PD List of Areas / Topics covered during visit: • Census - 2. Three potential referrals that are currently being reviewed. • A review of personnel (13) files was completed. One staff had an expired TCI certification. Training is pending. • A part-time (Fri-Mon) position remains open. The program nurse position remains open however there is a potential candidate being vetted. • Renovations to the (original) Helen's House will not be completed for several more months. Re-wiring of the house has been completed and is awaiting inspection. A tentative completion and move date of late summer/early fall is projected at this time. • Volunteers from Quinnipiac University assisted in cleaning out the garage at Helen's House. • Common areas, Bedrooms and bathrooms were all clean. • One resident (age 21) is awaiting discharge to another placement. The other resident is adjusting to the house routine. • Review of medication MAR. No issues. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64 Personnel policies and procedures. • One staff had an expired TCI certification. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 4-26-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6102+++02/07/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Helen's House__________________________________ TIME OF VISIT (FROM - TO): __Afternoon______________________ DATE: __2-7-24__ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AT - PD ES - Clinician List of Areas / Topics covered during visit: • Census is 2. A youth was admitted on 1-23-24. Another youth was discharged after an incident on 1-14-24. • The other resident in the house will be turning 21 in March and is slated for a DSS placement. The PD reported he has made great progress in the house. He was observed to be comfortable with staff and moved about the house independently. The new resident indicated he liked the new placement. • There are two positions open. A nurse candidate has been identified and offered the position. She is an LPN. The need for oversight by an RN was discussed. • A personnel review of 4 files was conducted. One staff did not have TCI training. One staff did not have CPR certification. One staff had sign offs on individual policies but there was no indication of receipt of personnel policies. • Work continues on the (other) Helen's House site. New windows and exterior fencing have been installed. The electrical re-wiring of the house is expected to start soon. • Tour of current location. There was ample food in the refrigerator and freezer and a menu was posted. Bedrooms were clean and well organized. Common areas were clean and free from clutter. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64 Personnel policies and procedures. • Four personnel files were reviewed. • One file did not have documentation of CPR certification. • One file did not have documentation of TCI certification. • One file did not have clear documentation of receipt of the personnel policies. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 2-8-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6021+++10/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Helen's House___________________________________ TIME OF VISIT (FROM - TO): __Afternoon________________________ DATE: ___10-19-23_ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AT - PD ES - Clinician List of Areas / Topics covered during visit: • On 9-22-23 the Helen's House program was forced to evacuate from their location due to discharge of the fire suppression system. Gallons of fetid water was discharged throughout the house rendering it uninhabitable. • Staff and residents relocated on 9-22-23 to the location of Bradley House (former TGH) in East Haven which had been closed effective 9-1-23. • Extensive repairs are needed at the Helen's House location. It could take up to 6 months to complete some of the work to be done including a complete upgrade to the electrical system and the replacement of the walls and ceilings downstairs. There is a noticeable slant of the flooring upstairs. The age of the house (approx. over a 100 yrs. old) has contributed to the extensiveness of the repairs. • Staff have been working to furnish the house and settle into a routine. The home had been almost completely cleaned out as part of the closing. • There are currently 2 residents. One was admitted on 10-18-23. • There are currently 3 staff positions open (1 FT; 2 PT). A new 2nd shift supervisor is starting at the end of October. • No fire drills have occurred since the relocation to the Bradley House. • The physical plant tour found no major issues. There was one broken toilet paper holder upstairs. • Both boys were observed interacting with staff and each other. Bedrooms were neatly furnished and clean. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The toilet paper holder in the upstairs bathroom is broken. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. __Terri Bohara 10-26-23________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5984+++08/03/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______Helen's House _______________________________ TIME OF VISIT (FROM - TO): __Morning/Afternoon_______________DATE: _______8-3-23___________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AT PD ES Program Clinician List of Areas / Topics covered during visit: • Current census is 2 (includes an emergency short-term placement). The resident who was placed short-term may be placed permanently. • Some staff from Bradley House have accepted positions at Helen's House. There are currently 6 med cert staff. There were none on duty at the time of the visit. • Discussed residents and incident that occurred on 7-29-23. The PD indicated that there are approx. 4 program staff that rotate on-call responsibilities. • The agency is submitting a request for financial assistance to make numerous repairs in the home including replacing the windows, floors in the kitchen, a bedroom and nurse's office and the front porch area. • New furniture has been purchased for the enclosed porch area and the upstairs living room. • Tour of physical plant. One bedroom had a broken window (one of the window pane frames was broken and the pane was on the floor). The PD had it temporarily repaired the following day. The second occupied bedroom had dents in the wall (resident indicated he had hit the wall). There was also a slight odor in this bedroom. The flooring in one bedroom is slanted. The stairs on the outside entryway are starting to splinter/pieces breaking off and are in need of replacement. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during the visit: Section 17a-145-63 Chief administration officer. • The wooden stairs on the side entryway are starting to splinter/pieces breaking off. Section 17a-145-68. Heating, ventilation, lighting. • There was a broken window in one of the bedrooms. It was temporarily repaired the following day. Section 17a-145-73. Sleeping accommodations. • There were holes in the wall in one of the occupied bedrooms. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-15-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5943+++05/10/2023+++May 12, 2023 Youth Continuum, Inc. 41 Marne St. Hamden, CT 06514 Attn: Mr. Michael Moynihan, Executive Director Re: Licensing Inspection for Helen's House Inspectors: Terri Bohara Dear Mr. Moynihan, In May 2023 a biennial re-licensing inspection was conducted at Helen's House. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed below. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a service development plan. Section 17a-145- 64. Personnel policies and procedures. • Three personnel files were reviewed. • Two files did not have documentation of receipt of the personnel policies. • Two files did not have documentation of CPR training. • Two files did not have documentation of restraint training. Section 17a-145-68. Heating, ventilation, lighting. • A wooden window frame in the porch area had splintered in one section. • Windows throughout the house are in various conditions. A recent health inspection indicated that all of the windows should be inspected for peeling paint, etc. and repaired. Please respond to the following issues identified in the Nursing Review. MEDICAL CMCU approval is necessary for psychotropic medications prescribed to children for whom DCF is the legal guardian. 1.Based on the review of the medical records the facility failed to get CMCU approval and AIMS tests for two clients. DCF Responsibilities in Administration of the Medication Training Program: DCF Regulation 17a-6(g)-15 (a - g) Submit a DCF-2272 Monthly Medication Administration Program Supervision and Review to DCF Risk Management. Violations 1. Based on the review of the DCF Data system the facility failed to provide DCF-2272 from July 2021 to August 2022. Annual Observation of Medication Administration Skills Once a year the facility nurse must observe medication certified staff performing the DCF medication administration procedure. This must be documented using the DCF-2275 DCF Medication Administration Program Procedure Checklist and placed in the employees file. 2. Based on the review of the training records the facility failed to provide Annual Observation of Medication Administration Skills for ten staff members. Mandatory Training for All Staff • Annual Emergency Medication Administration - Epi-pens and Asthma Rescue Medication. • This training must be provided at least annually and whenever necessary to maintain a safe environment for children 3. Based on the review of the training records the facility failed to provide annual epipen/inhaler training in 2023. DCF Reg: 17a-6(g) -16 (c): "Day programs and residential facilities shall provide continuing education on administration of medication to trained person staff members." Facility nurses and/or appropriate personnel must offer continuing education opportunities for DCF medication certified staff. The facility nurse must document on a quarterly basis all continued education opportunities offered in the past 3 months. See Forms section for suggested form to document quarterly offerings. 4. Based on the review of the training records the facility failed in providing quarterly training in 2021 & in 2022 some attended, some employees are missing the quarterly training. Some no documentations of attending the training. Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (860) 550-6395. Sincerely, Terri Bohara _______________________________________ Terri Bohara Regulatory Consultant Department of Children and Families 505 Hudson St. Hartford, CT 06106 Phone: 860-550-6395 Fax: 860-860-550-6665 Theresa. Bohara@ct.gov Copy: file|6070+++03/30/2023+++The plan of correction should include specific goals, objectives, and steps that effectively reflect the issues described above. Please submit this plan representing your intentions by COB on April 14th, 2023, with all items rectified within 60 days or by May 31st, 2023. We hope to continue an ongoing dialogue with you as you work on the plan of correction. If you have any questions, please feel free to contact Diane Rosell, via email at diane.rosell@ct.gov Area Needing Attention Youth Continuum Plan of Correction Completion Date Title/Person Responsible to Monitor Plan Management, Staffing and Training: 1. Submit a plan to ensure that all outside staff are trained in TCI to promote effective communication and safety planning/ response on shifts at Helen's House. 2. Execute refresher training for all previously TCI trained staff. 3. Submit a detailed plan, outlining strategies to effectively recruit, hire, train, and retain staff at Helen's House. 4. Submit a detailed plan, outlining strategies to effectively recruit, hire, train, and retain staff at Bradley House in order for this program to be staffed, operational, and open for youth admissions. 5. Select and execute Trauma Informed Care Model Training for all permanent staff. 1. Two full TCI courses are being offered by internal YC trainers to accommodate the All Pointe Care team members that are working in our TGH. There will be a weekend course (May 20 & 21, June 3 & 4) and a weekday course (June 13, 15, 20, 22) offered primarily to APC staff. YC’s COO has been in contact with the APC staffing manager to confirm this plan. Trainings had to be scheduled out to give APC staff time to plan and/or request time off from their main jobs. YC trainers will also ensure that APC staff are kept current in the model through our internal recertification process. 2. TCI recertification courses were offered in March 2023, with approximately 20 YC staff completing their recertification. a. Another cycle of recertification courses are to be offered mid-summer 2023. 3. The following strategies are being utilized regarding recruitment for Helen House: a. Indeed currently is the main job posting platform for CBCHP HR. Program managers currently screen all applicants but in April 2023, CBCHP HR will take over the initial screening of applicants, then forwarding potential applicants for follow-up to the Program Managers. b. YC leadership attended a local university job fair on 3/29/2023, meeting with 8 students in regard to employment. As a result, YC also has a presence on Handshake for future university job fairs. c. As of March 2023, CBCHP HR is utilizing Idealist.org as a recruitment platform for YC positions. d. Planned for April 2023, CBCHP HR intends to create a strong presence on LinkedIn for recruitment purposes. e. CBCHP has recently hired a new HR Director to support the VP of HR. The HR Director is currently interviewing applicants for an HR Generalist that will fully support the recruitment efforts of YC. f. YC has seen a resurgence of students seeking Field Placement opportunities at YC. There are currently 6 students pending placement, some in the TGH site. 4. The recruitment strategies cited in #3 are being replicated for Bradley House. CBCHP HR focuses on all YC programs in regard to recruitment. 5. During the previous SDP period for YC’s TGH’s, Risking Connections was confirmed to be the trauma-informed model care model that the agency would follow. To date, multiple staff have been trained in the model through external resources. YC is currently working with two community partners (Klingberg & Wheeler) to offer RC trainings, and we are looking into a third (The Children’s Center). In the upcoming months, additional staff will be attending based on available courses with our community partners. Furthermore, YC is working with Klingberg on a Train-the-Trainer model/program as the TGH clinicians intend to become trainers in the model. 1. 4/06/2023 2. 4/06/2023 3. 4/06/2023 4. 4/06/2023 5. 4/06/2023 1. Program Directors Ann Baker & Marcia DePass w/ COO Tim Maguire 2. Program Directors Ann Baker & Marcia DePass w/ COO Tim Maguire 3. Program Director Ann Baker w/ CBCHP HR & COO Tim Maguire 4. Program Director Marcia DePass w/ CBCHP HR & COO Tim Maguire 5. Program Directors Ann Baker & Marcia DePass w/ COO Tim Maguire Physical plant: 1. Submit a plan and timeframes to renovate/repair the entryway, stairs, and landing. 2. Completely and thoroughly clean and disinfect both bedrooms, launder all soiled clothing, and submit a plan that will ensure cleaning and washing is completed routinely. 1. The front entryway/porch is, and will continue to be, repainted on a continued basis as the paint does consistently peel. At minimum, the porch is painted twice per year. YC will schedule a repaint for May 2023, and again for October 2023, following that 6 month cycle going forward. 2. The program has the following in place to ensure this area of compliance is met routinely: a. There is an identified 1st shift team member who takes point on following up with client rooms and the client themselves, to address any immediate and/or ongoing concerns. If this person cannot conduct immediate follow-up, communication is relayed shift to shift and monitored by management for follow-through. b. One youth is currently on a behavior plan due to his encopresis. The plan is monitored daily by the clinician, program management, and staff to support the youth. 1. 5/19/2023 2. 4/06/2023 1. Program Directors Ann Baker & Marcia DePass 2. Program Directors Ann Baker & Marcia DePass w/ Clinician Emily-Rose Santamaria YC TGH Staff Training Plan All Pointe Care Update • YC’s COO has spoken with the All Pointe Care Staffing Manager, who confirmed that YC can mandate that their staff attend required YC trainings as a requisite to continue to take shifts. • For TCI, the plan is to schedule 2 full courses in May/June 2023 to allow time for the APC to plan to attend (see below). • For Risking Connections, the program managers will invite APC staff to attend upcoming sessions (see below). However, due to RC trainings happening externally, attendance is limited. • For DCF Med Certification (pending approval/confirmation from APC leadership and DCF), APC staff will be invited to attend upcoming sessions, coordinated/supervised by Trude (see below). Therapeutic Crisis Intervention • Updates & Planning: o YC recently held a Full TCI course and 4 Recertification sessions. • Upcoming Courses o Full TCI Courses ? April 2023 – Weekday course ? May 2023 – Weekday course ? June 2023 – Weekend course o Recertification Courses ? 3-4 Sessions in July 2023 Risking Connections • RC has been confirmed as the trauma-informed care model for YC. • The program clinicians intend to become trainers in the model. Agency Leadership is in talks with Klinberg about their Train the Trainer Model. • Program Management has confirmed that Klinberg will be offering an RC Basic course in July 2023. o 2-3 YC staff will be assigned to attend. o APC staff will also be invited/encouraged to attend, if space permits. • Program Management is looking into Wheeler Clinic as an additional training resource for RC Basic courses. DCF Medication Administration • Program Management has already been connecting new YC hires to Trude to enroll in the Med Administration online courses. • Starting in April (pending confirmation that APC staff can pass meds), Program Management will be talking with APC staff to have them connected to Trude for Med Administration online courses. • RELATED: This month, Trude will be reviewing/revising the existing YC Nursing Job Description. Her feedback in this area is paramount to advertising for the right candidates to hold this position in the TGH’s. 41 Marne Street Hamden, CT 06514 phone: 203-562-3396 fax: 203-785-0617 www.youthcontinuum.org EIN: 06-0848949|5877+++02/02/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______Helen's House ________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____2-2-23______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AB - Program Director ES - Program Clinician MD - Bradley PD List of Areas / Topics covered during visit: • Census - 2 (Helen's); 0 - Bradley • Several staff positions remain vacant. Currently in Helen's there is 1 supervisor position, 2 full time positions and 4 part-time positions open. Bradley currently has 2 supervisor positions, 2 full time positions and 4 part time positions open. Some open shifts are being filled with staff from third party agencies (All Point and Delta T). Staff from these agencies are trained in PMT. Staff employed by Youth Continuum are trained in TCI. There are currently two staff from Youth Continuum who are certified to train. • TCI trainings will occur in February (Feb. 7,9,13,15) for the full course. A re-certification class will be held in March. • One resident is slated to move to independent living in the next couple of months. • The other youth is 14 and has some difficulties with hygiene which the program and his school are targeting. He has no family supports that can offer a long term viable resource. • Physical plant tour. Some of the walls in enclosed porch area have been painted. The program hopes to "whitewash" the surfaces with (barn) boards on them. The downstairs areas were clean and free from clutter. • There was a slight odor in the small bedroom where one resident resides. • The bedroom of the second resident had a stronger odor (in the closet). The resident has some significant hygiene issues (behavioral in nature). • One bedroom was newly painted. It was suggested that a dresser in another room be painted. • Review of MAR's. Controlled medications counted during the exchange of keys. The medication room keys were initially locked up. Staff reported that he is in and out of the program so he will lock up the keys when he is going off site. A reminder was given that keys should be in his possession when he is in the house. There were no youth at the home during the visit. There were several meds being kept for a youth who was discharged in July 2022. He is not DCF involved. His parent was reportedly made aware of the medication but never came to the house to pick them up. It was suggested that the medication be destroyed given the amount of time that has elapsed. • New security cameras provide good picture resolution. Blind spots remain outside the house (back area). • The paint on the stairway and landing on the entryway on side of the house has peeled away in several areas. This has been addressed in the past however this entryway is heavily utilized. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-63 Chief administrative officer. • Paint on the side entryway (stairs and landing) has peeled away in several areas. Section 17a-145-73. Sleeping accommodations. • The two occupied bedrooms both had foul odors. The closet in one room seemed to contain soiled clothing placed there by the resident. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 2-24-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5838+++12/14/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ________Helen's House _______________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ______12-14-22____________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AB - PD (Helen's) MD - PD (Bradley) DF - CCW ES - Clinician (Helen's) AT - Clinician (Bradley) List of Areas / Topics covered during visit: • Census - 2 (Helen's); 0 (Bradley) • Programs have merged due to staffing difficulties. There are multiple staff openings between the two programs. Helen's House has no permanent second shift staff. Shifts are being covered by staff from both homes as well as staff from a third-party agency. Between the two programs there are in excess of 10 ten vacant positions. Helen's House has 7 open positions while Bradley has one supervisor and 6 child care worker positions that are currently unfilled. One former employee left due to being mandated to cover shifts on weekends. The previous program nurse left and the position is being covered by a former program nurse. • The two youth in the program are reportedly doing well. One recently obtained a state ID and established a bank account. AWOL's have ceased with the discharge of 3 former residents. • Holiday plans have not been formalized however the PD indicated that a meal will be prepared based on what resident's request. • The downstairs areas were clean and decorated for the holidays. • There was not working ceiling ventilation in either bathroom. • The occupied bedrooms were fairly clean. Doors were kept open to allow heat to circulate into the rooms. • The program is planning to order new living room furniture for the program. Corrective Actions implemented as a result of previous visit: • One staff has obtained their CPR certification, and another is scheduled. Another staff is currently on hold. • The office door has been replaced. Areas of regulatory non-compliance identified during this visit: Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 12-19-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5768+++08/11/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Helen's House __________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____8-11-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AB - Program Director List of Areas / Topics covered during visit: • Census - 2 • There are 4 positions open (Five1 supervisor & 3 full time positions on 2nd shift). Staff are picking up extra hours. Third party staff have also been brought in to cover positions. • The agency recently lost two TCI trainers however replacements have been trained to teach the classes. • There will be a TCI training class at the end of August followed by re-certifications. • A review of 5 staff personnel files was done on 8-1-22. Of the 5 reviewed, two employees are no longer there. • Three staff did not have CPR certifications. Two did not have TCI certifications. • Baseboards in an empty bedroom were in need of cleaning. • There were holes in the door leading to the staff office. • A former resident was discharged to the hospital and is not returning. • A former resident left for a SWEPT program despite not really completing the program. Corrective Actions implemented as a result of previous visit: • The electrical outlet has been fixed in the bedroom. • The toilet in the downstairs bathroom has been replaced. • Shelves have been replaced in the kitchen. • An updated list of med admin certified staff has been posted in the nurses office. Areas of regulatory non-compliance identified during this visit: Section 17a-145-64 Personnel policies and procedures. • Three staff did not have CPR certifications. • Two staff did not have TCI certifications. Section 17a-145-71 Living room, lounge. • There were holes in the door leading to the staff office. Section 17a-145-73 Sleeping accommodations. • Baseboards in one bedroom were in need of cleaning. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-29-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5726+++06/13/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ________Helen's House _______________________________ TIME OF VISIT (FROM - TO): ___Late morning____________DATE: ___6-13-22_______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: AB - PD TW - nurse AW - Sr. CCW List of Areas / Topics covered during visit: • Census - 5. Currently capped at 5 due to changes related to changes in residential care (QRTP). • The third shift supervisor resigned. There are currently 3 vacant 2nd shift positions and one vacant 3rd shift position. A new nurse has been hired. She will be overseen by the nurse from Clifford Beers. • One resident (1) is currently AWOL. He turns 18 in a couple weeks. Another resident (2) had not been in the home for 2 days. After the visit he returned to the home to collect his belongings as he reported he was signing himself out of DCF care. One resident (3) recently attended his prom and is reportedly doing well in school. One resident (4) is struggling in the program. He is 16 and attends the Aces school program. One resident (5) (recently admitted) was charged after throwing rocks at a responding police car. It was thought he may have don this to fit in. • A new screen door was installed on the side door. The bedroom off of the living room was recently painted. Plants and tables have been added to the upstairs living room. The electrical outlet (box) was loose and needs to be secured. The vinyl covering on the arm of one of the chairs was peeling. • A review of one MAR found that the prescriptions for two topical medications were missing. These were secured by the program by the end of the day. The medication administration certification list of staff was outdated. The PD indicated that she would update the list. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • The electrical box in one electrical outlet was lose and needs to be secured in one bedroom. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines and instrument. Sick room, telephone. • A review of an MAR found that there were no prescriptions on file for two topical medications. These were secured the same day by the program from the pharmacy. _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-24-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5660+++03/16/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Helen's House_ ________________________ TIME OF VISIT (FROM - TO): _________________________ DATE: _3-16-22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AB Program Director Areas / Topics covered during visit: • Census -3 One bed is placed "on hold" and another resident is currently at "respite". • Three staff openings including the program nurse position are open. A candidate for the nursing position has been identified. Staff have been identified for some of the other positions. The PD was recently promoted to her position. • Physical plant tour. Some areas are in need of painting. Rust present on the baseboard in the upstairs bathroom. The PD said she will be pursuing various physical plant upgrades once she is acclimated to the position. • Review of case record. No issues. • Review of fire drills. No issues. Corrections implemented as a result of previous visit/Follow up to Previous citations: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 3-21-2022 ______________________________ _________________ Terri Bohara, Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6275+++10/31/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 1:00pm-4:00pm DATE: 10-31-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Associate Directors of Residential Services (2) Independent Interpreter CFO Asst. Executive Director List of Areas / Topics covered during visit: This was a scheduled Licensing visit to obtain an update on the program and tour the Core resident dorm. A meeting was held with two Associate Directors of Residential Services with an interpreter present. The following topics were discussed: • Incident involving two male Core residents that occurred 10-30-24. • Census: 18 Core residents (5 females, 13 males). • Staff vacancies: None. • Core residents returned to campus in late August from summer break. • Core residents moved to Butterworth dorm earlier this month after the opening of two new dormitories on campus. Genders are housed in separate wings of the dorm. • Homecoming. • Halloween celebration. • Fall sports; soccer tournament schedule in NY this weekend. • Holt, Cogswell, Clerc dorms are now vacant and secure. No residents in Cook Lodge or the Cottages. • Suggestion to add observation mirrors to common room, hallways. • DCF semiannual personnel file review for new hires scheduled for December 2024. Physical Plant: • Staff facilitated a tour of the Butterworth dorm. • All areas were observed to be very clean and organized. New stove and refrigerator installed in kitchen of boys' wing. • Staff observed reporting to the dorm for the second shift. • Students and staff observed in the school/administration building dressed in costumes and participating Halloween festivities. Incident Response Note: • An incident response note was completed following a call to the DCF Careline on this date. • Incident was not accepted for investigation by the Department. • One Core resident suspended from campus. • Incident under investigation with West Hartford Police Department. • Meeting held with the CFO and Asst. Executive Director to discuss the incident, video surveillance film review, client supervision practices and policy. Corrective Actions implemented as a result of previous visit: A regulation compliance plan following a July 2024 visit regarding personnel file documents was received and accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a regulation compliance plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The RCP must be submitted to the attention of the undersigned at the address listed above. - No Regulation Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 11-4-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Asst. Executive Director CFO Assoc. Directors of Residential Services|6219+++07/31/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 10am-12:30pm DATE: 7-31-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: HR Director List of Areas / Topics covered during visit: This was a scheduled Licensing visit to continue the semiannual personnel file review. Non-union staff files were reviewed on this date. Personnel File Review: Thirteen (13) personnel files were reviewed. See 'Areas of Regulatory Non-compliance' below. Corrective Actions implemented as a result of previous visit: A regulation compliance plan is pending following the 7-11-24 Licensing visit personnel file review. Areas of regulatory non-compliance identified during this visit: 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. o Evidence of a check of the child abuse and neglect registry in any state in which the staff member resided in the five years preceding hire/start date was not found in three files (MM, EL, GA). Please submit a regulation compliance plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The RCP must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 8-1-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Asst. Executive Director, HR Director, CFO|6214+++07/11/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 10am-1:30pm DATE: 7-11-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Associate Director of Student Life (KF) Independent Interpreters (2) Asst. Executive Director HR Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to conduct a semiannual personnel file review. Personnel File Review: Six (6) personnel files were reviewed on 7-11-24. See 'Areas of Regulatory Non-compliance' below. A Licensing visit was also conducted on 7-9-11 to obtain an update on the Core residential education program. A meeting was held with an Associate Director of Student Life. Topics discussed: • All Core program residents are home on summer break. • Core male residents will move to Clerc dorm in the fall. • Core female residents will continue to be housed in Butterworth dorm. • Cogswell dorm has been converted to temporary staff & intern housing. • Cottages D & E will no longer be used as student residences. • End of school year activities: Prom, Senior day trips, graduation. • Fall sports. • Student employment: Three Core program residents work in the cafeteria during the school year; student worker bank accounts overseen by the Business Office. • No significant events during the quarter. • E-sports: Grant received for equipment for residents to compete in video game competitions. Area to be established on campus for competitions and practices. • Long-time Assoc. Director of Student Life will be leaving at end of month. • New Associate Director of Student Life hired. Physical plant inspection: Butterworth dorm was toured. No regulatory deficiencies noted. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel policies and procedures. o Evidence of receipt of personnel policies/employee handbook in one file (DS) indicates the employee received the information two months after hire rather than at the time of hire. o Evidence of training in mandatory abuse/neglect through the DCF training website was not found in one personnel file (DS) 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. o The results of a criminal history background check in one file (DS) were obtained six months after hire, rather than immediately prior to hire. o The results of a child protective services background check in one file (DS) conducted through CT DCF were obtained six months after hire rather than prior to hire. o Evidence of a check of the child abuse and neglect registry in any state in which the staff member resided in the five years preceding hire was not found in five (5) files (MS, YS, MC, JC, DS). Please submit a regulation compliance plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The RCP must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-15-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Asst. Executive Director, Assoc. Director of Student Life, HR Director, CFO|6146+++04/11/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 11:00am-12:45pm DATE: 4-11-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Associate Director of Residential Services Director of Operations Independent Interpreters (2) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core residential education program and tour the physical plant of the CORE program dorms. A meeting was held with an Associate Director of Student Life (KF) with interpreters present. Topics discussed included: • Census = 20 (9 females, 11 males); three females are currently transitioning from the PACES program. • Core program staffing vacancies = 0 • Core residents are on home visit this week for spring break. • One incident of EMS call in February for student sustaining a head injury (minor). • Call to DCF Careline earlier this week for PACES program. • Planned celebratory activities for end of school year, Prom, graduation. • Students performing National Anthem in silence: performed at Wolfpack hockey game last week, scheduled to perform at Yard Goats baseball game next month. • Athletic activities update. • Ticket donation from the Bushnell for an interpreted performance of 'Wicked' scheduled for later this month. • Extracurricular activities & clubs; four students with staff attended a drone competition in Texas. • Associate Director participated in an accreditation review of a school for deaf students in Oregon. • A female student was selected for a month-long leadership camp in Oregon in summer 2024. • New Director hired for Camp Isla Bella. Physical plant inspection: • Tour of Cogswell and Butterworth dorms facilitated by the Associate Director of Student Life and the Director of Operations. • All areas appeared clean and organized. • Cogswell refrigerator currently under repair. • Discussion on bathroom locks. • Some dorm furniture scheduled for refurbishment in summer 2024. Corrective Actions implemented as a result of previous visit: A service development plan was submitted following a December 2023 semiannual personnel file review and was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 4-12-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File , Asst. Executive Director, Assoc. Director of Student Life (KF), Director of Operations|6082+++01/18/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 10:00am-1:00pm DATE: 1-18-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Independent Interpreter Associate Director of Residential Services Director of Operations Assistant Executive Director List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core residential education program and tour the physical plant of the CORE program dorms. A meeting was held with an Associate Director of Student Life (KF) with an interpreter present (AS). Topics discussed included: • Census = 20 (8 females, 12 males); one anticipated admission scheduled for late January. • Core program staffing vacancies = 0 • Core residents returned to campus on January 2nd after two-week Christmas break. • Fall sports team updates; high school robotics team competed in Alabama; upcoming middle school robotics competition; upcoming drone competition; One Core student represents ASD on a wrestling team & practices with wrestling team at nearby private school. • No campus incidents last quarter. • DCF Careline call yesterday - not accepted. • New internal investigations team comprised of 6 investigators; attended virtual training with the New York Justice Center. • Trauma informed care model to be implemented campus-wide in coming months; 7 staff attended train-the-trainer for Risking Connections model; 10 additional staff selected as 'champions' to assist in the training and model roll out. • Creation of Individualized support plans (ISP) for Core program residents since fall 2024; target date for completion is February 2024; includes life skills assessment. Physical plant inspection: Tour of Cogswell and Butterworth dorms facilitated by the Associate Director of Student Life and the Director of Operations. • All areas appeared very clean and organized. • Snow removal team assigned to each dorm on campus. • Drone obstacle course set up in Cogswell gym area. • Window film for privacy installed on Cogswell side exit door. • Cogswell room B-18: Discussed installing bulletin boards for student to display art. • Mattresses missing on two vacant beds in Cogswell dorm. • Construction of two new dorms underway on campus. Meeting held with the Assistant Executive Director. Topics discussed included: • New internal investigation process, tracking, etc. • Implementation of Trauma Informed Care model in the coming months; planning process, trainings, etc. • Board of Directors approval to hire a Compliance Officer. • Accreditation. Corrective Actions implemented as a result of previous visit: A service development plan is pending following a December 2023 semiannual personnel file review. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 1-19-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Asst. Executive Director, Assoc. Director of Student Life (KF) Director of Operations|6049+++12/06/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 9:30am-11:00am DATE: 12-6-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: HR Director HR Asst. Manager HR Asst. List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to conduct a semiannual personnel file review. • Four personnel files were reviewed for staff hired since September 2023. See Areas of Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: A service development plan was submitted for the Core program following an October 2023 biennial relicensing inspection the plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 17a-101. Protection of children from abuse. Mandated reporters. Educational and training programs. Model mandated reporting policy. • One file (SR) does not contain evidence of participation in the DCF Mandatory Reporter of Abuse/Neglect training program. 17a-131. Cardiopulmonary resuscitation training required for persons who directly supervise children. • One file (SR) does not contain evidence of CPR certification. 17a-145-64 Personnel Policies and Procedures. • Evidence of a physical exam and TB testing results/chest x-ray results were obtained after hire for two employees (FM, KL). 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. • One file (FM) does not contain evidence of a child abuse registry background check from the state of NY where the employee resided in the preceding five years prior to hire at ASD. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-8-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Asst. Executive Director, CFO|6019+++10/18/2023+++ October 20, 2023 Mr. Jeffrey S. Bravin Executive Director The American School for the Deaf, Inc. 139 North Main Street West Hartford, CT 06107 Re: Relicensing inspection – CORE License #CCF-144 Regulatory Consultants: Kathleen Forsythe, Patrick Hughes, Amita Patel Dear Mr. Bravin, On October 18-19, 2023, a biennial re-licensing inspection was conducted in the CORE residential education program at The American School for the Deaf, located at 139 North Main Street, West Hartford, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. Additionally, a review was conducted on 10-18-23 by DCF Nurse Consultant Errolee Miller, RN to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A full standard of compliance was issued. A copy of the nursing site visit summary report is included with this report. Listed below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan (SDP) to address each area of noncompliance utilizing the SDP template included with this report. The service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. Also included in this report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken, or, highlight areas for improvement. Recommendations do not require the submission of a service development plan. The areas of regulatory noncompliance are as follows: 17a-145-61 Written Policies and Procedures. Written policies with procedures applicable to the Core residential program were not found to address the following: • Discharge • Feeding • Cardiopulmonary resuscitation (CPR) 17a-145-64 Personnel Policies and Procedures. Fifteen (15) personnel files were reviewed. The following deficiencies were noted: • Two personnel files (BA, NV) contained the results of police background checks completed more than eight months prior to hire date. These employees reportedly started as interns in December 2022, however no documentation of a physical exam or TB testing results from December 2022 were found in the files. • One file (CD) contained the results of a criminal history and a child protective services background check completed 11 months after the hire date. • One file (JT) did not contain evidence of CPR certification. • Three files (KG, JT, JoW) did not contain evidence of physical restraint training. • One file (JoW) did not contain evidence of mandatory reporter of abuse/neglect training. 17a-145-86 Instructions in Safety Procedures. Supervision. A review of Core program fire drill evacuation reports for 2023 was conducted. The following deficiencies were noted: • Butterworth & Cogswell dormitories o Fire drill evacuation reports are missing for the third shift in the 3rd quarter of 2023. o Fire drills were conducted without residents present on the second shift in the 2nd and 3rd quarter of 2023. 17a-145-96 Discharge of a Child. Discharge paperwork (withdrawal notice) for four former Core program residents was reviewed. Recommendation: It is again recommended that the facility write a comprehensive discharge summary for inclusion in the case record when a CORE residential student is discharged. Discharge summary content should include, but not be limited to: progress made in both the academic and residential programs, a description of the services the student received while residing at ASD such as, education, medical, recreation, clinical, vocational experiences, life skill training, etc. Discharge summary documents should also include the manner in which the student left the facility, legal guardian address/contact information, and the new address of where the discharged student will be residing. 17a-145-94 Written Treatment Plan. Ten (10) case records were reviewed. • Treatment or service plans with goals and objectives to be achieved in the residential program for Core residents were not found. 17a-145-98 Case Records. • Information on family history was not found in one record (JD). • The plan for discharge was not found in two open records (DD, WM). Recommendation: It is recommended that the facility development and implement a comprehensive biopsychosocial assessment that includes a family, social and health history, to be completed on all Core program residents as a component of the intake process. Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW DCF Regulatory Consultant Copy: file Assoc. Director of Residential Services Asst. Executive Director CFO|5992+++08/31/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 10:00am-12:15pm DATE: 8-31-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Independent Interpreter Senior Administrative Assistant Overnight Dean of Students Associate Director of Student Life Head of Security List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core residential education program and tour the physical plant of the CORE program dorms. Brief meeting held with Senior Administrative Assistant • Discussed the elements of the relicensing inspection for Core program scheduled for October 2023. A meeting was held with an Associate Director of Student Life (KF) with an interpreter present. Topics discussed included: • Core residents returned to campus this week from summer break. School year started 8-28-23. • Census = 15 (6 females, 9 males). Census will increase by 3-4 residents when admission paperwork is completed. • Core staffing vacancies = 0 • Division of duties among three Associate Directors of Student Life • Selected Core residents (6-8) to participate in the International Study Club with out-of-country trips. Trip to Costa Rica planned for April 2024. • Fall athletics: Male soccer team and female volleyball team. Games scheduled against other schools for the deaf in RI, NY and MA. • Camp Isla Bella: New Camp Director. Summer camp completed. • Homecoming scheduled for weekend of 9-30-23; dozens of alumni expected to attend; homecoming dance, social events. • New Director of Student health Center expected to start early September. Current Director is retiring - will remain as a consultant for remainder of 2023. • ASD completed initial survey for accreditation by the Council on Accreditation earlier this summer. • Trauma Informed Care model ('Risking Connections') to be implemented at ASD. Train-the trainer scheduled for this fall with 8 instructors selected. All ASD staff to be trained in the model this fall. • Applying for Quality Residential Treatment Program (QRTP) status with DCF. Physical plant inspection facilitated by the Overnight Dean of Students. Butterworth and Cogswell Core dorms were toured. All areas appeared very clean and organized. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 8-31-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Asst. Executive Director, Assoc. Director of Student Life (KF) Director of Operations|5936+++05/24/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 10:00am-12:15pm DATE: 5-24-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Independent Interpreter Human Resources Director Associate Director of Student Life Human Resources Manager Human Resources Associate List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core residential education program and tour the physical plant of the CORE program dorms. A meeting was held with an Associate Director of Student Life with an interpreter present. Topics discussed included: • Census = 19 (12 males, 7 females) • Core program staffing vacancies = 0 • Incident data from the past quarter • Graduation scheduled for June 12th • End of year activities for Core residents (Prom, BBQ, Senior trip, etc. • Supervision protocol & med administration during upcoming senior class trip to New Jersey • Core students move home for summer vacation in June • Opening Cottage E in the fall for older female students • Search policy & contraband • New HR Director • Revised three week Orientation program for new hires: required trainings, ASL immersion, shadowing • New hires train for three weeks prior to assuming job duties • ASD to host a one week summer basketball camp in collaboration with Gallaudet University • Male Core resident representing ASD while wrestling on a team in Avon; recently featured on ESPN Physical plant inspection conducted for Butterworth and Cogswell Core dorms. All areas appeared very clean and organized. • New laundry hampers in use • New hygiene totes in girls' dorm • New water cooler in Cogswell • Posted laundry and shower schedules • Radiator covers in Cogswell dorm Introductory meeting held with new HR Director who assumed the position last month. Topics discussed: • New pilot 3-week Orientation program to launch in June • Twenty-eight (28) applicants offered positions • Staff incentives to involve current employees in training opportunities • DCF semi-annual personnel file review schedule • Deaf/HOH employee joined HR Dept. last summer Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 5-24-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: File, Asst. Executive Director, Assoc. Director of Student Life|5878+++02/23/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): 11:00am-1:15pm DATE: 2-23-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Independent Interpreters (2) • Interpreter Student Intern • Associate Director of Student Life • Assistant Director of Operations • Security Manager • Maintenance Staff Member List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core residential education program and tour the physical plant of the CORE program dorms. Associate Director of Student Life facilitated tours of the Cogswell and Butterworth dormitories with interpreters and Assistant Director of Operations present. Topics discussed included: • Census = 20 (14 males, 6 females) • Male students in Core program relocated from Butterworth to Cogswell dorm this week to provide more space. • Female students in Core program reside in Butterworth dorm. • Core program students go home on weekends; One male student remains on campus on the weekends and resides in Holt dorm. • Fall sports • Bedroom and lounge furniture • Flooring • Water temperatures • New delayed crash bars on exit doors with alarms in Cogswell • Accommodations for a deaf/blind student in Cogswell • Internet access safety measures • Bedroom temperatures; individual thermostats • Bathroom supervision protocol • Proposed new dorms for Paces program • AED signage and location map at Butterworth dorm entrance Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following the Licensing visit. Kathleen Forsythe, LCSW Date: 2-24-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Finance & Operations Asst. Executive Director Assoc. Director of Student Life|5842+++12/22/2022+++ Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Residential Education Program TIME OF VISIT (FROM - TO): morning DATE: 12-22-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Independent Interpreters (2) • Associate Director of Student Life (KF) • Employment Specialist • HR Manager List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core program, observe the dorm physical plant, and to conduct a semiannual personnel file review. A meeting was held with an Associate Director of Student Life with interpreters present. Topics discussed included: • Core program residents are on home visit for Christmas break • Census = 18 (10 males, 8 females) • Two female residents are transitioning into the Core program from the Paces program • Homecoming celebration held on campus for the first time since pandemic started; alumni in attendance, vendor booths, etc. • On campus rec activities: soccer and volleyball team practices, cooking projects, Halloween, Winter party • Off campus rec activities, weekly trips into the community, safety/supervision procedures for crossing streets in West Hartford • UCONN Dental School students to provide a workshop on campus in January re: good oral health • Core residents' participation in Fall and Winter sports teams; Volleyball team traveled to OHIO to compete in a tournament; ASD hosted a multi-school 'Tip-Off Tournament' for basketball and both ASD male and female teams won the Sportsmanship award • Core program staff vacancies: 2 full time direct care positions • New Associate Director position filled, completing the team of three; discussed division of responsibilities • Core progress reports with individualized goals/objectives • Over age waiver for a Core program resident • Tour of the Butterworth dorm: All areas appeared extremely clean, organized, and decorated for the holiday season. Minor adjustments made to dorm at start of school year to accommodate a new deaf blind resident, based on recommendations from the Bureau of Education and Services for the Blind (BESB) consult in September 2022. Workshop held with Core male residents on how to interact with deaf blind student. Observed new 'suggestion' box. Discussed 'resident grievance' process. A semiannual personnel file review was conducted in HR. Five files were reviewed. Personnel files are well organized. No regulatory deficiencies were noted. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 12-27-22 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Finance & Operations Asst. Executive Director Assoc. Director of Student Life|5787+++09/28/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Program TIME OF VISIT (FROM - TO): 1:00pm-2:00pm DATE: 9-28-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Independent Interpreters (2) • Associate Director of Student Life List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Core program and to tour the dorm. This visit was conducted virtually due to COVID concerns. • Core program residents returned to campus earlier this month from summer break for new school year. • Census = 16 (10 males, 6 females) • Fall sports teams (soccer and volleyball) • Core program staff vacancies: 1 full time direct care • Interviews in process for the Director of Student Life position • ASD online Academy • Off-campus recreation activities for Core residents • Camp Isla Bella: ASD's summer camp had a successful season after being closed for two years due to the pandemic. Nine (9) Core residents attended a two-week session this year. • Dorm bathroom supervision protocol • One Core resident employed on campus • Tour of the Butterworth dorm: All areas appeared very clean and organized. Seasonally decorated. New bean bag chairs in living rooms at students' request Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 9-29-22 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Finance & Operations Asst. Executive Director Assoc. Director of Student Life|5714+++06/20/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Program TIME OF VISIT (FROM - TO): 11:00am-1:45pm DATE: 6-20-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Student Life Interim Assistant Director of Student Life HR Manager List of Areas / Topics covered during visit: This was a scheduled visit to obtain an update on the program. • Core program residents home for the summer; three residents graduated • One Core resident interning in ASD IT Dept. for the summer • Core dorm (Butterworth) closed for the summer • Butterworth dorm security • End-of-year student activities (Prom, Graduation, etc.) • Director of Student Life resignation effective 7/2022 & interim Residential Dept. management plan • ASD hosting Gallaudet basketball camp • Semiannual personnel file review scheduled - no new hires in CORE residential program • Three graduates living on campus in independent living housing • Core resident personal cell phone protocol • Agency vehicles • Planned vocational training opportunities Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 6-20-22 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Director of Student Life|5666+++03/24/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - CORE Program TIME OF VISIT (FROM - TO): 10:30am-2:00pm DATE: 3-24-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Student Life Assistant Director of Student Life Clinical/Education/Residential Liaison Independent Interpreters (2) Senior Administrative Assistant Director of Finance & Operations List of Areas / Topics covered during visit: Announced visit. • Renovation of Butterworth dorm • Renovation of Cottage D for independent living residents • Relocation of Residential Dept. Management offices to Butterworth dorm effective April 2022 • Census for Core program (18) • Student activities during the quarter • Student Lounge scheduled for upgrade during summer 2022 • New living room furniture installed in dorms • Clinical counseling weekly group therapy for Core female residents • Weekly interdisciplinary team meeting • Student cell phone use/agency telephone procedures • End of year Senior Class activities: Prom, Senior Trip, Senior BBQ, Graduation ceremony • Residential Staffing • Camp Isla Bella: open to Core students with new funding • Camp Isla Bella Director • Physical Plant tour: Cook Lodge, Cottage D, Butterworth Dorm, Cogswell Dorm Corrective Actions implemented as a result of previous visit: • New furniture purchase • Cottage D renovation Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW 3-25-22 DCF Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Student Life Director of Finance & Operations|

6254+++08/20/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM:Devereux_____________________________________________________ TIME OF VISIT (FROM - TO): __Morning/afternoon________________DATE: ___8-20-24_______________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Errolee Miller DCF Nurse Consultant DB Executive Director JM Operations Manager LK Clinical Director AV Nurse Manager JL Nurse List of Areas / Topics covered during visit: • Census - ORR -5; 62 including transition & day • Staff openings - 4 direct care; 1 supervisor. There are administrative positions vacancies (Financial and Education departments). The school is looking to create a Director of Education position. • Van Holme and the "Barn" are identified as the transitional programs. They anticipate 20 youth by October and are hoping to expand the program. • The program is looking at ways to accommodate requests for gender neutral housing. • Tour of G-2 (East) 6 total capacity with 3 on East. Includes a living room and kitchen area. • Tour of Holley House. Census of 8. Chairs ripped in the hallway/TV area. The bathroom door was cracked. The shower curtain was stained and additional hooks were needed. The couch cushion was ripped in the living room area. The Carpet in the stairwell leading to the outside door was stained. The furniture and carpet will need to be replaced in the near future. • DCF Consulting nurse met with the Nurse Manager to review the med room and go over the DCF expectations around med management. • Follow up on two incidents this quarter. (July and August) Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-74. Lavatory facilities. Toilet articles and linens. • A shower curtain was heavily stained and not properly secure (additional hooks needed). • A bathroom door had a crack in the wood panel. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 9-9-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DI|6166+++05/13/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Devereux - Glenholme__________________________________ TIME OF VISIT (FROM - TO): ____Morning______________________ DATE:__5-13-24______ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DB- Executive Director JM - Ops Manager JM - Dir. Of Oops and Finance LK - Clinical Director AV - Nursing Supervisor Y M-D - ORR PD AS - Dean of Student Services SH - Dir. Of Milieu Treatment List of Areas / Topics covered during visit: • Census - 58 total (3-ORR) • Six month review of 23 personnel files completed. Several staff are in need of CPR and /or SPA trainings. • Discussion regarding transitional programming options, "on-site" staffing requirements, targeted population for the programs, DCF requirements regarding supervision. • Restraint training requirements for ORR staff were clarified. All components of SPA must be completed by staff. Federal guidelines prohibit restraints however Connecticut requires it. • Tour of the campus including Whiteholme, Laurelholme, Glenholme 2 (G2) and the ORR program. Several of the windows did not have screens or had ripped screens however no windows were open. A toilet in Laurelholme had some scratches. There was an older water stain in the ceiling in one of the bedrooms in Laurelholme. The grouting along the tub in the ORR program is starting to disintegrate. • The DCF training academy determined that the Devereux mandated reporter training provided by Devereux was not sufficient and that only the mandated reporter training provided by DCF was acceptable. Corrective Actions implemented as a result of previous visit: • Physical plant upgrades have been made in in several units. These upgrades include new furniture and carpet/flooring. Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • Twenty-three personnel files were reviewed. • Eleven files did not have evidence of CPR certification. • Fourteen staff did not have evidence of restraint training (SPA) while two staff only have completed Parts 1 & 2. Please submit a Regulation Compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 5-16-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6101+++01/31/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Devereux Glenholme RE___________________________________ TIME OF VISIT (FROM - TO): ___Morning_______________________ DATE: ____1-31-24 ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DB JM JM VL MF CS MB List of Areas / Topics covered during visit: • Census - 55 + 8 (ORR) • Staffing - Currently looking to fill 1 Program Supervisor position and 3-4 direct care worker positions. They are also looking to fill the Nurse Manager position (The current manager recently gave her notice that she will be leaving.) Trainings in CPR & SPA are ongoing. CPR is now largely completed in the first 30 days of employment. The clinical and education departments are both fully staffed. • There is currently 1 Registered Nurse, 2 LPN's and 1 CNA overseeing medical services. A Medical Coordinator assists with scheduling and overseeing appointments. • The occupants of Glen Ridge building were recently moved to the newly created Barn Apartments. The current census is 13 (total of 6 apartments). This program will target 17-21+ year olds for transitional services. A tour of the apartments was conducted. One window did not have a window covering. Fuse boxes are locked to prevent unauthorized use of stoves/ovens. There is supervision around cooking which varies according to skill level. Staff are located in a building a short distance from the apartments. Monitoring is done in-person and by camera but there are no staff located on-site. Nursing staff are providing oversight of medication administration. The sidewalk leading to the back of the building is slated for repair due to several cracks. • There are currently 7 open buildings (as of 2-5-24). There is a plan to convert "G-2" into apartments. • The need for on-site staffing on all three shifts for units licensed by DCF and that house youth under 18 was clarified. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 2-8-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6065+++12/13/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____Devereux_________________________________ TIME OF VISIT (FROM - TO): __Morning (unannounced)________DATE: __12-13-23__ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DB JM JM LK MF Y M-D List of Areas / Topics covered during visit: • Census -55. Program experienced some unexpected discharges. Focusing efforts on enrollment of students. Looking at expanding international efforts (Dubai, China, Switzerland). They anticipate 10 admissions in the next month. • There is currently one social worker position open. The school is also looking to hire a part-time nurse. • Review of 18 personnel files. Five files did not have evidence of completed restraint training. Four files did not have evidence of CPR certification. • The school is holding a Christmas play as well as a community dinner (fund raiser). • Currently Laurelholme and Glenholme 2 are closed. The school is operating with 4 open cottages. • Campus upgrades include the installation of gates at entryways and the paving and expansion of select parking areas. They have also increased the number of cameras on campus. The cameras have a 30 day recording capability but videos can be saved. The school is also testing a new overnight system (Guard one) where 3rd shift staff will be required to "wand" in during nightly room checks. This system is currently limited to certain buildings. • The ORR program has a census of 10. Only one cottage is currently open. They are holding at a 12 LBC due to staffing issues. All staff must be bi-lingual which limits the pool of candidates. The continued to try and reassess incentives in effort to recruit staff. • The introduction of the new electronic record to Devereux Glenholme is slated for April 2024. Devereux has begun to roll out "My Avatar" at various campuses throughout their network. • Tour of the ORR school building. Meeting with new PD. The building has a brightly painted mural and messages are placed throughout the building in Spanish. • Tour of Hollyhouse. Living room and common areas were clean. The arm of one of the couches had a hole that was deep enough to expose the wooden frame. It was suggested that the hole be covered with tape. There was discoloration (mold?) in one of the bathroom showers. A plate of food was found in one bedroom. Food in the refrigerator was not properly covered. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • Eighteen personnel files were reviewed. • Five personnel files did not have documentation of restraint training and certification. • Four files did not have documentation of CPR certification. Section 17a-145-76 Kitchens, equipment, food-handling. • Food in the refrigerator was not properly stored with tight fitting lids. • A plate of food was found in the bedroom of one youth. ( Removed during the visit.) Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 12-27-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6002+++09/06/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______Devereux Glenholme________________________________ TIME OF VISIT (FROM - TO): ____Morning______________________ DATE: ____9-6-23 ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JM - Operations Manager JM - Director of Ops and Finance CS - People Operation Manager MF -Dean of Student Services SH - Director of Milieu Treatment DT - Program Supervisor List of Areas / Topics covered during visit: • Joint visit with DCF Regulatory Consultant, AP. • Census - 40 with new admissions occurring throughout the week. ORR - 18. This is one of the largest groups they've had since opening. • First day of school. Students just returned to the campus. • The agency has established contacts with educational consultants in India and China. International admissions were halted during COVID. • The PD of the ORR program has resigned. They are looking to fill several vacancies (PD; PSA; 2 teachers;2 - 2nd shift; 1-2 overnight positions; CNA). The H1B visa program is currently on hold. There is one more employee who is coming in via the process. No more are expected after that. • The program has almost completed the updated swipe card reader installation. Perimeter fencing is being installed along the far side of the campus. A fire escape was recently repaired. Paving will be done in conjunction with the expansion of one of the parking lots. Laurelholme and Glenholme (G-2) are closed. • The program continues to get staff in compliance with CPR and SPA trainings. They now have 4 staff qualified to train in CPR. • Tour of the Whiteholm and Gardens apartments. Both apartments have decreased supervision with a supervisor checking in throughout the night. Parents must sign off on this arrangement. Both apartment units were a bit cluttered as students had just returned to the campus. Cleaning schedules and expectations were posted in one unit. In the Garden apartment the faucet in the bathroom shower appeared to have a minor leak. The couch was in need of replacement as it was torn/worn in places. • Tour of ORR program. Planned interviews could not occur due to permissions not being obtained from assigned attorneys (federal requirements). There was water in the basement (where items/clothing are stored) that reportedly occurs during rain storms. Residents are not allowed there however it was suggested that corrective measures take place since items are kept there. The unit was clean and residents were observed in the kitchen interacting with staff. Corrective Actions implemented as a result of previous visit: • Training of staff in CPR and SPA is ongoing. Areas of regulatory non-compliance identified during this visit: Section 17a-145-71 Living room, lounge. • The couch in the Garden apt. was worn/torn and in need of replacement. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 9-14-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5956+++05/17/2023+++June 1, 2023 Devereux Glenholme, Inc. 81 Sabbaday Ln. Washington, CT 06793-1318 Attn: Dan Bailey, Executive Director Re: Licensing Inspection for Devereux Glenholme RE Inspectors: Terri Bohara , Kathy Forsyth, Keith Bryan and Pat Hughes. Dear Mr. Bailey, In May 2023 a biennial re-licensing inspection was conducted at Devereux Glenholme residential educational facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed below. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a plan of correction. Section 17a-145-61 Written policies and procedures. • A policy attestation indicating a review and approval of policies for the year 2022 was not provided. Section 17a-145-64 Personnel policies and procedures. • On 5-17-23 34 personnel files were reviewed. • One file had no documentation of a physical. • The date of the exam was not noted in one file. • One file had noted a physical 5 months prior to hire. • Two files did not contain the results of the TB test. • Two files had expired CPR certification. • Twenty files did not contain evidence of CPR certification. • Four files contained documentation of incomplete restraint training. • Nine files had no evidence of restraint training. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. Section 17a-145-86. Instructions in safety procedures. Supervision. • There were multiple fire drills not documented for all 3 shifts and for all four quarters for the year 2022. • There was no documentation of a first quarter/second shift drill for 2023. • Building opening and closing dates were not clearly documented making it difficult to determine if a drill was missed or a building was closed. *Based on nursing review conducted on 5-17-23. ORR program Responsibilities in Administration of the Medication Training Program: DCF Regulation 17a-6(g)-15 (a - g) Annual Observation of Medication Administration Skills Once a year the facility nurse must observe medication certified staff performing the DCF medication administration procedure. This must be documented using the DCF-2275 DCF Medication Administration Program Procedure Checklist and placed in the employees file. Violation 1 Based on the review of the records the facility failed to do Annual Observation of Medication Administration Skills Once a year for two staff members. Staff Members: M. G & L.M. Storage of Internal and External (Topical) Medications Internal medications must be kept separate from External medications: • Internal medications are kept on a different shelf or in a different cabinet or drawer than the external medications. OR • External medication are placed in plastic bins or baskets that are used for external medications only. • Storage areas for external medications must be labeled, "For External Medications Only". Violation 2 Based on the inspection of the medication cabinet the facility failed separate external & Internal medications. ………………………………………………………………………………………………………………… RE Program DCF Responsibilities in Administration of the Medication Training Program: DCF Regulation 17a-6(g)-15 (a - g) Submit a DCF-2272 Monthly Medication Administration Program Supervision and Review to DCF Risk Management. Violation 1 Based on the review of the DCF Data system the facility failed to submit Monthly Medication Administration Program to the DCF Risk Management from 06/01/2021 to 03/01/2023. DCF Reg: 17a-6(g) -16 (c): "Day programs and residential facilities shall provide continuing education on administration of medication to trained person staff members." Facility nurses and/or appropriate personnel must offer continuing education opportunities for DCF medication certified staff. The facility nurse must document on a quarterly basis all continued education opportunities offered in the past 3 months. Violation 2 Based on the review of the training records the facility failed in providing quarterly training in April & July 2022 Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty DCF -four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (860) 550-6395. Sincerely, Terri Bohara _______________________________________ Terri Bohara Regulatory Consultant Department of Children and Families 505 Hudson St. Hartford, CT 06106 Phone: 860-550-6395 Fax: 860-860-550-6665|5881+++02/15/2023+++6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____Devereux Glenholme_________________ TIME OF VISIT (FROM - TO): __________________________ DATE: _____2-15-23_____________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DB JM JM LK RE List of Areas / Topics covered during visit: • Census - 55/9 - ORR • The program is pursuing an accreditation (Praesidium Accreditation) which requires additional background checks. • Staff vacancies - ORR program - 1 clinician and 3 direct care (1 each shift); RE - 2 overnight vacancies; 2 - 3pm-11pm direct care • Four potential staff are ready to come to the program from Jamaica on an H1Visa • Physical plant upgrades include a new sidewalk in front of the main administrative building. A new brick walkway has been installed as well. The installation of new cameras continues. The cameras will be integrated with a new key card system. The cameras will retain video for 30 days with an option to "bookmark" segments that can be saved. • New bedroom furniture, carpeting and laminate flooring has been installed in several of the homes. • In October 2022 a tree fell on local power lines causing a power outage to the school and local homes. When the power was turned back on a power surge destroyed several hard wire items on campus as well posed a potential for fire. Surge protectors saved some equipment. • Tour of Whiteholm. New bedroom furniture. Unit was clean and well maintained. • Tour of the Garden apartments. Semi-independent living for youth ages 16-18. Average length of stay is one year. The apartment houses 4 males (2 in each bedroom). Bathrooms were extremely dirty and in need of cleaning. The floors, sinks and shower stalls did not appear to have been regularly and thoroughly cleaned. Corrective Actions implemented as a result of previous visit: • Photos were submitted with the previous SDP showing that light fixtures had been cleaned and curtains have been hung up in the bedroom. Areas of regulatory non-compliance identified during this visit: Section 17a145-74 Lavatory facilities. Toilet articles and linens. • Bathrooms in the Garden apartment were extremely dirty and in need of cleaning. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 3-9-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5840+++11/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Devereux Glenholme _________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____11-30-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: NN - Executive Director JM - Operations Manager JM - Dir. Of Finance & Operations LK - Clinical Director DB - Dean of Students List of Areas / Topics covered during visit: • Census - 54. The ORR program has 9. • Staffing - There are currently 2 overnight staff positions and 1 clinician position open. There is currently a vacant (bi-lingual) clinician and lead case manager position. • The installation of campus wide security cameras ( in and outside throughout the campus) continues. • Housing units are being upgraded with new bedroom furniture, new carpeting/flooring and painting being done. • The agency continues to pursue the installation of a new EHR - "My Avatar". It has not yet been installed at the Connecticut site. In addition, each Devereux site (in various states) will be registered as its own corporation. • Tour of Holleyhouse. Upgrades including new furniture and painting have been done on the unit. One bedroom did not have a window covering in the bedroom. There were bugs in several of the light covers. Mold was found in one shower unit. • Had lunch with 2 students. They both indicated that they have found staff helpful and had no complaints about the school. One resident said he had no window covering (verified/staff said they would correct) and he recommended additional lighting on one of the campus paths. Students have access to phones for calls in the dorm as well as video calls with clinicians. Corrective Actions implemented as a result of previous visit: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-68 Heating, Ventilation, lighting. • Light fixture coverings in the Holleyhouse unit were in need of cleaning (dead bugs). Section 17a-145-73. Sleeping accommodations. • One bedroom had no window covering. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 12-19-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5763+++08/10/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _______Devereux Glenholme RE ___________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____8-10-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JM TT EL List of Areas / Topics covered during visit: • Census - 68 (total) 51 - Glenholme RE; 7 - ORR • There are currently 132 staff employed at Glenholme. (full & pt staff) • Two buildings (Van Holme & Glenholme) are closed at the moment. • The current summer schedule is academics until noon followed by recreational activities for the afternoon. There are 2 recreational "blocks" offered. Students are allowed to select the activities they want to participate in and are encouraged to make selections. • The ORR program is currently utilizing two cottages. Pueblo for girls and Birchwood for boys. There is a certified teacher along with classroom educational assistants. • Tour of both ORR cottages. Common areas and rooms were clean. Carpeted areas throughout the campus are slowly being replaced with a plank flooring. Both houses were stocked with food. In addition to food from the kitchen staff reported that they will often cook foods that the children may be more familiar with and likely to enjoy. • The Office of Refugee Resettlement visits approx. monthly to inspect the program compliance. They also review for compliance with PREA standards. The average length of stay remains between 10-12 days. • Review of Biopsychosocial and treatment plan from case file. Corrective Actions implemented as a result of previous visit: • The decking on Laurelholme has been replaced. • Two entry doors in Laurelholme have been replaced. Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-16-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5710+++05/25/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Devereux RE _______________________________________ TIME OF VISIT (FROM - TO): _____Mid Morning ( Approx. 11am)______DATE: ___5-25-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: NN JM DB LK JM TT List of Areas / Topics covered during visit: • Current census - 69. The ORR has a census of 4 but with approx. 10 pending admissions. Some staff positions have been filled since the last visit. The medical dept. currently has 5 staff (2- RN's; 2 LPN's & a CNA). There are 6 staff openings in the RE program and 3 openings in the ORR program. • A new Program Administrator has been hired to work 1pm-9pm. He will provide additional support to supervisors and staff. • SPA (restraint training) is currently on hold due to Covid. • There has been a slight increase in Covid cases on campus. At the time of the visit 8 students and some staff had tested positive for Covid but were out of quarantine. The majority of the students were home for the holiday and only 14 were on campus. • The school prom has been moved to on-grounds and other activities are being re-structured to limit in-person contact. • It is anticipated that approx. 23 students will leave in June due to graduation or leaving the program. • Review of MAR's. The effect of a prn is documented in a general communication log. It was suggested that this documentation be captured in the individual students record. • There were no counter signatures for staff initials on the cardex. • A tour of Laurelholme (boys 14-17). New flooring has been installed. Expectations of the residents were posted throughout the house. Two knobs were missing from the kitchen cabinets. • There were holes in the wall in one bedroom. • There is gap between the kitchen floor (threshold) and the entry door. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. • One bedroom had several holes in the wall. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines and instruments. Sick room, telephone. • There were no staff counter signatures on the cardex's or in the MARs. Section 17a-145-76 Kitchens, equipment, food-handling. • There is a gap between the kitchen floor (threshold) and the door. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-10-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5681+++03/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____Devereux Glenholme ___ TIME OF VISIT (FROM - TO): __________DATE: __3-30-22________________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title NN PD JM LK JM DB MC List of Areas / Topics covered during visit: • Census 70 - 15 in the ORR program. The census in the ORR program has gone up to 20. • There are approx. 8 staff openings. The school has hired a total of 7 foreign staff members who are slowing being on-boarded. Currently 3 are actively employed at the school with others scheduled to arrive. • A review of 22 personnel was done. • Three files had no evidence of TB tests. One file had no date of a test. • One file had no documentation of a physical. • Ten files were missing documentation of CPR certification. • Three files had no documentation of restraint training while 11 files contained evidence of incomplete training. • New flooring (laminate planking) is being installed throughout the campus. Some of the flooring has already been installed in some of the cottages. Painting has been done in some of the cottages and new furniture has been ordered. Additional security cameras are slated to be installed throughout the campus. A new key card system that is linked to the camera system will also be installed. Pueblo and Birchwood (ORR) have cameras as required by the federal government. Additional fencing around the perimeter will also be installed. • Tour of Carriage House, Holley House and Whiteholm apartment. • Food in refrigerator in Holley house was uncovered and undated. • Additional nursing staff has been hired including a Director of Nursing. • Sixteen students will be graduating in June. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • A review of 22 personnel files was conducted. • Three files had no evidence of a TB test. One file had no date of the TB test. • One file had no documentation of a physical. • Ten files did not have evidence of CPR certification. • Three files had no documentation of restraint training while 11 files contained evidence of partial training. Section 17a-145-76 Kitchens, equipment, food-handling. • Food in the refrigerator of one cottages was uncovered and undated. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 4-8-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6155+++03/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Grove School TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _03/22/24____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director Residential Director List of Areas / Topics covered during visit: Status of the campus and the female housing of the physical plant. There were a total of 81 youth residing on campus, 49 female and 32 male. There were 13-day students for a total of 94 youth at the school. The results of a personnel file review will be attached to this report at a later date. The following is from the review of the female dorms. There were 8 freshmen youth residing in Middle House. There were 9 sophomore and junior residents residing n Patch House. There were 6 sophomore and junior youth residing in Emmerich House. There were 6 sophomore and junior youth residing in Charles House. There were 10 junior and senior youth residing in Olshin House. There were 10 senior youth residing in Tessler House. Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations; Section 17a-145-74. Lavatory facilities. Toilet articles and linens; and Section 17a-145-76. Kitchens, equipment, food-handling; were all responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: • None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan___________ __03/22/24____ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5718+++03/29/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Grove School TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _3/29/22___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Campus security List of Areas / Topics covered during visit: Unannounced quarterly visit all students, teachers, administrators and staff were home for spring break Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations: All areas were responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan___________ ___3/29/22____ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6271+++10/23/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __WCS - Residential Ed____________________________________ TIME OF VISIT (FROM - TO): __Afternoon________________________ DATE:_10-23-24_______ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Supervisors (NH & JH) List of Areas / Topics covered during visit: • Census - 8 • There is one staff opening for a Lead CCW. • The unit was decorated inside and out for the holidays. Common areas and the kitchen were clean and free from clutter. • Staff are now preparing meals with food provided by the campus kitchen. The residents appear to like this arrangement as the meals can be prepared with additional spices to the residents' liking. During the week staff prepare dinner but on weekends they do all the cooking in the unit. The RE program just got a new grill (flat top) that allows them to cook large quantities of food including pancakes and bacon for residents on the weekend. All staff have taken the "Serve Safe" training. • Program treatment plans (Individualized Boarding Plans) now focus on the Social and Life Skills aspects of the program and are reviewed quarterly. Any required clinical services are now provided through the OPCC located in another section of the campus. • Bedrooms were fairly neat. One room had an odor (source unclear). It was suggested that the room be aired out. • The bathroom shower curtains were discolored on the bottom. It was suggested that these be washed to determine if the staining was permanent (and curtains need to possibly be replaced.) • There was some graffiti on one wall in one bedroom. • It was suggested the plastic hooks be provided in the room so residents have some place to hang towels, coats, etc. • Fire drills for 2024 were reviewed. All were successfully completed. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • Walls in one of the bedrooms had graffiti. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. __Terri Bohara____________________________ __11-1-24_______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6226+++07/31/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Waterford Country School - Therapeutic Boarding TIME OF VISIT (FROM - TO): __________________________ DATE: ____7-31-24______________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title JH Supervisor List of Areas / Topics covered during visit: • Census - 7. Some residents were discharged since the last visit. Other residents go home at the end of the summer session. • The program has no staff openings. • Physical plant tour. Floors in bedrooms were in varying states of cleanliness. There were in items on the shower floor. Showers are cleaned by both unit staff and maintenance. One resident didn't have sheets. He indicated that they were in the wash. One resident indicated that the lack of pillow cases was because he did not like the feel of them. He further indicated that they had been made available to him and were in his room. The supervisor opened a closet to show a supply of linens available to residents. • The kitchen cabinets were showing areas of wear. A kitchen renovation is reportedly planned at some point in the future. The freezer and refrigerator had food spills and was in need of cleaning. • House meetings are held every afternoon. Activities are suggested by both staff and residents. Activities offered this summer include going to the gym, the farm, a zoo in MA, the movies and crabbing. One resident is involved in photography while another resident took a class in dog training. • The supervisor reported that the population of the program tends to be youth on the autistic spectrum, so the program works to have a predictable schedule. This becomes a bit more challenging in the summer as residents aren't in school. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • Bedroom floors were in varying states of cleanliness. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • Items were left on the shower floor. Section 17a-145-76. Kitchens, equipment, food- handling. • The inside of the freezer and refrigerator had food spills. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _____Terri Bohara_____________________8-6-24___ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6176+++05/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______Waterford CS - Residential Education program ____ TIME OF VISIT (FROM - TO): __________________________ DATE:__5-22-24______ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JH - Program Supervisor NH - Supervisor II JB - Dir. Of Residential Services List of Areas / Topics covered during visit: • Current census is 10. A couple of residents will be leaving after graduation. • Renovations have been made to the building. New furniture has been purchased for the upstairs living room. The downstairs area has new flooring and has been painted. The "game room" has been painted and decorated. The conference room has new furniture and has been painted. It is used for staff meetings and family meetings. • Several windows do not yet have screens installed. Staff reported that some of the frames are bent and are blown out during wind storms. Windows should not be opened until screens have been installed. • Bedrooms and bathrooms were clean. Shower stalls were recently steam cleaned. • Case record review. Child has been in the program for approx. 3 years. The goals and objectives noted in the treatment plan were the same for the entire time. The most recent clinical notes in the record were from January. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-12-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6112+++02/14/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___WCS - Therapeutic Boarding___________________________________ TIME OF VISIT (FROM - TO): _Afternoon____________ DATE:___2-14-24_____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: NH MH List of Areas / Topics covered during visit: • Census - 9 A few pre-placements have occurred. • The program clinician left approximately 2 weeks ago. Clinical services are being provided by clinicians from other programs. There are currently no staff openings. • Tour of physical plant. The common areas, kitchen, bedrooms and bathrooms were clean and well organized. A grate in the bathroom floor was rusted. • Review of fire drills from 2023-2024. All drills were conducted as required. • Residents were home from school and most were in their rooms at the time of the visit. • Food was sent up from the main kitchen for dinner. Staff occasionally cook meals for residents. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The grate on the bathroom floor was heavily rusted. This is a repeat citation. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 2-20-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6038+++11/16/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be tak NAME OF FACILITY / PROGRAM: ___WCS - Therapeutic Boarding___________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ___11-16-23_ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: NH List of Areas / Topics covered during visit: • Census - 9. • There are no open staff positions. • Review of two personnel files. One staff did not have evidence of CPR certification. • The program was planning a Thanksgiving dinner for residents, staff and some family members for Monday 11/20/23. • The unit common areas were clean. • Overall bedrooms were clean with some clutter. It was suggested to store extra items in the basement. • There was a rusted grate in the floor of one of the bathrooms. • The agency is planning a campus wide holiday celebration in December. The residents will be on vacation from December 25, 2023- January 2, 2024. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • Two personnel files were reviewed. • One file did not have documentation of CPR certification. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The grate on the floor was heavily rusted. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 11-30-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5987+++08/16/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _______WCS - Therapeutic Boarding ___________________ TIME OF VISIT (FROM - TO): _____Afternoon_____________________ DATE: ____8-16-23 ____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title JE MH Program clinician - SP List of Areas / Topics covered during visit: • Census is 9 however several residents were home on school break. • Tour of bedrooms. There were several bedrooms that were in disarray with clothing and other items on the floor. Staff reported that the residents had left for school vacation leaving their rooms in this condition. When questioned regarding program expectations staff reported that rooms should be cleaned before leaving the unit. • A couple of the toilets were dirty and in need of cleaning. One of the shower stalls had mold and an unidentified substance on the shower floor. This was later addressed by a staff member. The grate in the bathroom floor was rusty. • Residents spent the summer participating in summer school, recreational activities, working on the farm and working at the summer camp in addition to other activities. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. • Several bedrooms were in disarray with clothing and other items on the floor. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • Toilets were dirty and in need of cleaning. • One shower stall had mold and a substance on the floor of the shower. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. __Terri Bohara ____________________________ __8-23-23_______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6092+++01/18/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Waterford Country School - HBA __________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ___1-18-23_______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: ET - COO JB - Director of Residential Programs List of Areas / Topics covered during visit: • Census - 6 • Staff vacancies - 1 full time (2nd shift) All staff are trained in TCI. • Common areas and kitchen were clean. • Bedrooms were clean. • The program has created an additional recreational and gaming area in the basement of the building. • There was an area of discoloration in one of the shower units. It was recommended that regular (monthly) power washing of the shower units be conducted. • Review of case record. One treatment plan (9-21-22) was not completed. Approvals of the plans by parents and youth were not consistently captured. • Review of one personnel file on 12-1-22. There were no issues. • Staff and residents built a large firepit in an area that is close to the unit. They have already done some outdoor cooking. Benches will be added. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 1-24-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6089+++10/11/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____Waterford Country School - Residential Educational______________ TIME OF VISIT (FROM - TO): __________________________ DATE: _____10-11-22_____________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: ET - COO List of Areas / Topics covered during visit: • The current census is 7. • There is 1 full time child care worker position open. • Staff have been participating in the TCI re-certification. • The program has relocated to the (former) Bent shelter building. The building was renovated to accommodate the residential educational building. These renovations included new flooring, new decking, the removal of the staff office and painting throughout the building. Feedback has been positive from the residents as they now have single rooms. • A new supervisor (JH) recently started in the program. • New cushions are being ordered for the couches in the living room. • Overall bedrooms were clean and well organized. One room was somewhat disheveled due to a resident being dysregulated and throwing his clothing around that morning. Corrective Actions implemented as a result of previous visit: • Staff are currently participating in TCI/CPR trainings. Areas of regulatory non-compliance identified during this visit: • No regulatory citations were noted during this visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 10-17-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6088+++08/02/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _______WCS -Hunts Brook Academy (RE program) _________________ TIME OF VISIT (FROM - TO): ____Afternoon______________________ DATE: _____8-2-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: MH - CCW List of Areas / Topics covered during visit: • Census - 8 • The Hunts Brook RE will be moving to the Bent building (across from the main campus). The Bent building is currently being renovated and HBA residents are slated to move in prior to the beginning of school. New flooring has been installed on the main floor. The staff office "pod' has been removed and the deck flooring has been replaced with Trex. The basement area has also been renovated. • The previous therapist left and was replaced with an internal candidate. • Three HBA staff are in need of TCI training. • The common areas were clean. Two handles were missing from drawers in the kitchen. It was noted that no repairs were being made at this due to the pending move. Overall bedrooms were clean. • Room #2 had multiple holes in the walls. There were stains on the carpet and a door missing off the clothing cabinet. • The missing panel in the bathroom door has not been repaired. • One resident was sitting in the hallway. Another resident was in his room. The other residents were either out on an outing or had left for a summer break. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64 Personnel policies and procedures. • Three staff are in need of TCI certification. Section 17a-145-73 Sleeping accommodations. • One bedroom had several holes in the wall. Stains in the carpet and a missing door on the clothing cabinet. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The lower panel from the bathroom door has not been repaired. This was noted during the last visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-15-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6087+++05/17/2022+++6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ______Waterford Country School - Hunts Brooks - RE TIME OF VISIT (FROM - TO): _________________________ DATE: ____5-17-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: JF - Supervisor List of Areas / Topics covered during visit: • The current program census is 8. • There are currently no staff vacancies. • The HB Residential program will be moving into the Bent building. Target date is September. • There is a water stain on the ceiling in room #1. • There were no curtains in the window of Room #2 and holes in the walls (several patched areas). • A ventilation plate on the bottom of a bathroom door was broken/missing. • Standing Orders were reviewed. There were no current standing orders. • There was no indication that Standing Orders were being reviewed every 90 days. • Physicians Orders were not signed. • Supplements were being provided to a resident without an indication that they have been prescribed/approved by a physician. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • One of the bedrooms had no curtains on the windows, holes in the walls and several patches areas on the walls. • One of the bedrooms has a water stain on the ceiling. Section 17a-145-74. Lavatory facilities. Toilet articles and linens. • There is a hole in bottom (missing ventilation plate) of a bathroom door. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines and instruments. Sick room, telephone. • The Standing Orders were not signed at the required 90 day intervals. • The Standing Orders were not current. • There was no indication of a physician approval for supplements being provided to a resident. • Physician Orders were not signed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 5-20-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6266+++09/16/2024+++October 15, 2024 Alyssa Goduti, President, and CEO Adelbrook 60 Hicksville Road Cromwell, CT 06416 RE: CCF# 3 Adelbrook RT Dear Ms. Goduti, On September 16th and September 17th, 2024, a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, the Psychiatric Residential Treatment Facilities Guidelines, and the DCF Guidelines for the Administration of Medication by Certified Staff. Please review the areas identified and submit the regulatory compliance plan of correction to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance and 2. the date correction(s) will be completed. The areas of non-compliance are as follows: 17a-145-73 Sleeping accommodations. Evidence: The Shiloh House bedroom floors have a considerable amount of scuff marks. This issue was identified by Adelbrook prior to the relicensing visit and Adelbrook has already scheduled for the floors to be cleaned. Since the cleaning of the bedroom floors is already scheduled, a Regulation Compliance Plan is not required. DCF licensing has determined that your agency has met the requirements for a regular license. This license is effective as of October 30, 2024, and is valid for twenty-four months. Sincerely, Patrick Hughes Patrick Hughes DCF Licensing Unit 860-550-6552p 860-716-2199c patrick.hughes@ct.gov|6199+++05/20/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: May 20, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Residential Services Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 33 and the licensed bed capacity is 35. • Discussion of Adelbrook's current staffing levels, vacant positions, and hiring activities. • Discussion with Adelbrook staff regarding the status of Adelbrook's milieu, the clinical programming, and recreational and other activities for the residents. • Observations of the Adelbrook residents in the milieu, and observations of the interactions between Adelbrook staff and the Adelbrook residents. • Inspection of the Adelbrook physical plant to assess the cleanliness of the facility, as well as to ensure there are no health or safety concerns. • Discussion and update on the renovations currently in progress across the Adelbrook program. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None observed at the time of this quarterly visit. Patrick Hughes _6/24/2024 Regulatory Consultant Date|6126+++02/26/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: February 26, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Residential Services Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 32 and the licensed bed capacity it 35. • Discussion of Adelbrook's current staffing levels, vacant positions, and hiring activities. • Discussion with Adelbrook staff regarding the status of Adelbrook's milieu, the clinical programming, and recreational and other activities for the residents. • Observations of the Adelbrook residents in the milieu, and observations of the interactions between Adelbrook staff and the Adelbrook residents. • Inspection of the Adelbrook physical plant to assess the cleanliness of the facility, as well as to ensure there are no health or safety concerns. • Discussion and update on the renovations currently in progress across the Adelbrook program. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None observed at the time of this quarterly visit. Patrick Hughes _ 3/7/2023 Regulatory Consultant Date|5976+++08/14/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: August 14, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Residential Services Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 34 and the licensed bed capacity it 35. • Discussion of Adelbrook's current staffing levels, vacant positions, and hiring activities. • Discussion with Adelbrook staff regarding the status of Adelbrook's milieu, the clinical programming, and summer activities for the residents. • Observations of the Adelbrook residents in the milieu, and observations of the interactions between Adelbrook staff and the Adelbrook residents. • Brief interviews / discussions with the Adelbrook residents. • Inspection of the Adelbrook physical plant to assess the cleanliness of the facility, as well as to ensure there are no health or safety concerns. • Received an update on the renovations in progress across the Adelbrook program. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None observed at the time of this quarterly visit. Patrick Hughes _8/15/2023 Regulatory Consultant Date|5968+++06/26/2023+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: June 26, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Residential Services Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 35 and the licensed bed capacity it 35. • Discussion of Adelbrook's current staffing levels, vacant positions, and hiring activities. • Discussion with Adelbrook staff regarding the status of Adelbrook's milieu, the clinical programming, and summer activities for the residents. • Observations of the Adelbrook residents and observations of the interactions between Adelbrook staff and the Adelbrook residents. • Inspection of the Adelbrook physical plant to assess the cleanliness of the facility, as well as to ensure there are no health or safety concerns. Discussion of the current bedroom renovations being completed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None observed at the time of this quarterly visit. Patrick Hughes 6/26/2023 Regulatory Consultant Date|5889+++03/15/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: March 15, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Adelbrook Director of Residential Services Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 34 and the licensed bed capacity it 35. There is a scheduled admission this coming Monday. There are several residents on discharge delays waiting for their next placement to finalized. • Staffing at Adelbrook has gotten better during this quarter. All first shift direct care positions are filled, there are only 3 overnight direct care vacancies, and the most direct care vacancies continue to be on 2nd shift. The vacant Recreation Therapist position has been filled. Adelbrook is able to maintain the required staffing ratios for all 3 shifts. • The residents are doing well at Adelbrook this quarter. There are no longer any covid restrictions in place, so the residents are in the community often. Adelbrook is now using Floreo; a virtual reality autism education App. Floreo has many lesson plans for children with autism including social skills, and coping skills. Many of the residents are involved with special Olympics. All Adelbrook residents will soon be participating in the Miracle League Baseball program. The newly installed splash pad is operational and ready to use when the weather permits. • Adelbrook has started renovating the residents' bedrooms. The renovations include painting, new floors, closets, and windows. During this quarterly visit a physical plant inspection was completed; all areas of the Adelbrook campus and the extension homes were inspected, with no health or safety concerns observed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 3/17/23 Regulatory Consultant Date|5865+++12/21/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 9:00 am DATE: December 21, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ENW-B Adelbrook Director of Residential Services JS Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 33 and the licensed bed capacity it 35. There are 2 referrals pending for the 2 current vacancies. There is also an upcoming discharge. Adelbrook has received more out of state referrals lately. Adelbrook currently has residents placed by DCF, DDS, and local school districts. • The residents are doing well at Adelbrook this quarter. There have been more activities on and off grounds, and the Winter Ball is happening soon. More parents have been visiting on grounds this quarter. The outdoor pool has been replaced with a splash pad that will be ready for the spring. The residents have winter vacation next week. • Adelbrook is in a better position with their staffing this quarter as there have been 11 new hires. Adelbrook is able to maintain the proper staffing ratios for all 3 shifts. • During this quarterly visit this regulatory consultant walked through the school building. At the time of this visit the school building was calm and quiet and the residents were observed engaged in their school programming. A few residents were moving through the school building with school staff. The residents were observed and appeared well-cared for and comfortable in their surrounds. • During this quarterly visit a physical plant inspection was completed; all areas of the Adelbrook campus and the extension homes were visited with no health or safety concerns observed. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 2/10/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5793+++08/30/2022+++September 30, 2022 Alyssa Goduti, President and CEO Adelbrook 60 Hicksville Road Cromwell, CT 06416 RE: CCF# 3 Adelbrook RT Dear Ms. Goduti, On August 30th through August 31st, 2022, a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas of non-compliance identified on the enclosed Service Development Plan and submit your responses on the enclosed Service Development Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Service Development Plan. Once the Licensing Unit has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Sincerely, ¬¬¬¬¬Patrick Hughes Patrick Hughes DCF Regulatory Consultant DCF LICENSING UNIT INSPECTION REPORT Date of Licensing Visit: August 30th & 31st, 2022 Date Licensing Report Received by Facility: October 4, 2022 License Type: CCF License No. #: CCF- 3 Date Service Development Plan Submitted to Licensing Unit: Corporate Name: Adelbrook Corporate Address: 60 Hicksville Road, Cromwell, CT Program Name: Adelbrook Residential Facility Program Address: 60 Hicksville Road, Cromwell, CT Person Submitting Plan (Name and Title): Person Approving Plan (Name and Title): Date: Statute/ Licensing Regulation # Non-Compliance Citation Plan of Correction/Service Development Plan A System to Prevent Re-Occurrence Completion Date Title Responsible to Monitor Plan 17a-145-86. Instructions in safety procedures. Supervision 17a-6(g)-15 (a - g) Medication Management of Youth in Care DCF Regulation) 17a -6(g) - 16 (c) (Health Care Standards and Practice for Children and Youth in Care). For the year 2021 there is no evidence that 3rd shift fire drills were conducted. For the year 2022 there is a 3rd shift fire drill missing for the 1st quarter, and a 2nd shift and 3rd shift fire drill missing for the 2nd quarter. During the review of medication orders, three cases did not have signed orders. During the inspection the external and internal medications were stored together. Based on the review of the training records the facility failed to provide quarterly training for all medication certified staff. A review of the training records found the facility failed to provide an annual skill check for 3 medication certified staff and provided the annual skill check late for three other staff members. October 19, 2022 Alyssa Goduti / President & CEO Adelbrook 60 Hicksville Road Cromwell, CT 06416 RE: CCF/RT- 3 Adelbrook Residential Treatment Center Dear Ms. Goduti, On August 30th & 31st, 2022 a re-licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulation for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. We have received your agency's service development plan. The plan submitted by your agency addresses the areas of non-compliance identified in the inspection report. The Department accepts the service development plan and has determined that your agency has met the requirements for a regular license. This license is effective as of October 30, 2022 and is valid for twenty-four months. Sincerely, Patrick Hughes Patrick Hughes Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT 06106 (w) 860-550-6552 / (c) 860-716-2199|5698+++05/16/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:30 am DATE: May 16, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ENW-B Adelbrook Director of Residential Services JS Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 37 and the licensed bed capacity it 35. Adelbrook has a DCF licensing waiver for the 2 additional residents. There are several residents scheduled to discharge in the next few weeks. Adelbrook currently has residents placed by DCF, DDS, and local school districts. • Discussed the progress of the Adelbrook residents and the status of the Adelbrook milieu. • Discussed Adelbrook employment vacancies and hiring updates. Hiring has increased over this past quarter. A new Nursing Director has been hired. • Discussed the lessening of covid-19 restrictions; residents are slowly returning to off-grounds activities. • Physical plant inspection of the facility; all areas of the Adelbrook campus and the extension homes were visited with no health or safety concerns observed. • Observation of the residents in the milieu; residents were observed and appeared well-cared for and comfortable in their surrounds. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 5/18/22 Regulatory Consultant Date|5670+++03/14/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Adelbrook TIME OF VISIT (FROM - TO): 10:00 am DATE: March 14, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title ENWB Adelbrook Director of Residential Services JS Adelbrook Charge Supervisor List of Areas / Topics covered during visit: • The current census for Adelbrook is 35 and the licensed bed capacity it 35. Adelbrook currently has residents placed by DCF, DDS, and local school districts. • Discussed the progress of the Adelbrook residents and the status of the Adelbrook milieu. • Discussed Adelbrook employment vacancies and hiring updates. The vacant positions are slowly being filled. • Discussed the lessening of covid-19 restrictions and activities scheduled for the residents. • Physical plant inspection of the facility; all areas of the Adelbrook campus and the extension homes were visited with no health or safety concerns observed. • Observation of the residents in the milieu; residents were observed and appeared well-cared for and comfortable in their surrounds. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not at the time of this quarterly visit. Patrick Hughes 3/29/22 Regulatory Consultant Date|

6273+++10/24/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 12:40pm-2:50pm DATE: 10-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: • Assoc. Director of Student Life (JB) • Independent Interpreter • Administrative Assistant List of Areas / Topics covered during visit: This was a scheduled Licensing visit to obtain an update on the program and tour the Paces dorms. A meeting was held with an Associate Director of Residential Services and an Administrative Assistant with an interpreter present. The following topics were discussed: • Census: 33 (25 males, 8 females) • Staff vacancies: One Associate Director of Residential Services; approximately 14 direct care positions campus wide. • Client incident data for August and September 2024. • Dorms: o Two new construction dorms (North and South) in the middle of campus were opened this month for Paces residents. Move-in date was 10-14-24. o Holt, Cogswell, and Clerc dorms are now closed. No residents living in Cook Lodge or the Cottages. o Each new dorms constructed with three color-coded living spaces (pods) with secure entry to each pod. o Each new dorm has housing for up to 28 residents. LBC is 8-10 residents per pod. o North dorm currently housing two pods of females (4 in each) and one pod of seven males working on independent living skills. o South dorm currently housing males in all three pods. o Residents reportedly very happy in the new living environment. • Homecoming: Held earlier this month. ASD hosted student sports teams at Camp Isla Bella from three out-of-state schools. • Clinician coverage during Residential programming: Wednesday through Saturday 1p-9p, Sundays on-call. • Fall sports and Special Olympics participation. • Student employment on campus. • DDS registry checks. Physical Plant inspection: Staff facilitated a tour of the two new Paces dorms, located directedly behind the GCEC building. • Dorm locations provide closer access to the Cafeteria and Student Health Center. • Dorms face each other with new lawn space and beautiful landscaping. • The three sections (pods) of each dorm are color-coded in either red, green, or orange to represent the colors in the ASD logo. • Furniture and bed linens are color-coded to match the living space. • All areas in both dorms were observed to be extremely clean, beautifully furnished, and well-organized. • New dressers to be purchased to augment closet storage in bedrooms. • Privacy coverings added to bedroom windows and at each interior pod entrance. • Discussed corded mechanism attached to touchless bathroom sink faucets. • No clinician offices currently in new dorms. • Ceremonial tree planted in between dorms to contain seasonal lighting throughout the year. • Contracted cleaning company; work order system for repairs. • Leadership Team: Brief meeting was held with the Executive Director, Asst. Executive Director, CFO and Director of Operations during the tour. Milieu Observation: Clients were attending school during the visit. One client, who returned early from school, was observed with staff in North Dorm. Second shift staff observed reporting to the dorms for scheduled shift. Incident Response Note: During the past quarter, Licensing responded to one incident and completed an incident response note. The incident occurred in October 2024 and involved an allegation of abuse reported to the Careline that was not accepted for investigation. Corrective Actions implemented as a result of previous visit: A Regulation Compliance plan was submitted by ASD regarding personnel files following a July 2024 Licensing visit. The RCP was accepted by the Department. Please submit a regulation compliance plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. - No Regulation Compliance Plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 10-25-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, CFO, Assoc. Dir. Student Life, Director of Operations|6218+++07/11/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 10:00am - 1:00pm DATE: 7-11-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: • Assoc. Director of Student Life (KF) • Director of Operations • Independent Interpreters (2) • Administrative Assistant • Asst. Executive Director List of Areas / Topics covered during visit: This was a scheduled Licensing visit to conduct a semiannual personnel file review of new hires. An additional Licensing visit was conducted on 7-9-24 to obtain a Paces program update and to tour the Paces dorms. Personnel File Review: A semiannual personnel file review was conducted on 7-11-24. o Seventeen (17) personnel files were reviewed. See 'Areas of Regulatory Non-compliance' below. During the 7-9-24 Licensing visit, a meeting was held with an Associate Director of Student Life. The following items were discussed: • Census:33 residents (8 females, 25 males) • Staffing: o Vacancies = 1 FT Dean for the weekends. o Long-time Assoc. Director of Student Life will be leaving at end of month. o New Associate Director of Student Life hired. o Status of the pilot 4x4 staffing schedule. • Review of behavioral data and incidents from past quarter. • End of school year activities: Prom, Senior day trips, graduation of four Paces students. • Special Olympics: Athletes (6) competed in track & field event at WCSU; swimming, bocci and golf Special Olympics practices scheduled for the fall. • Dormitories: o Two new Paces dorms currently under construction, to be completed for the start of new academic year. o Cogswell dorm converted this summer to temporary staff & intern housing; will no longer house students. o Clerc dorm will house male Core program students in the fall. o Holt dorm will no longer house students after new dorms are open. o Cottages D & E will no longer house students; currently empty. • Summer activities: o Majority of Paces students are attending ASD's overnight Camp Isla Bella (IB) this week. o Residential dorm staff provide student supervision 24/7 at the camp; Camp IB counselors facilitate camp activities. o New Director hired for Camp Isla Bella o Scheduled events include Yard Goats game, weekly trips to Lake Compounce, swimming at local pool, water slide and wading pool on campus. • Clinical coverage in the evenings. • Donation of rec equipment, vehicle, etc. from member of the community. • Planned relocation of soccer field to front of campus. Physical Plant Tour: • Conducted on 7-9-24 with an Associate Director of Student Affairs. • Butterworth and the main floors of Clerc and Holt dorms were toured. • Several unkempt bedrooms observed in Butterworth dorm. • Housekeeping staff observed in dorms toured. • Window blinds removed from Holt dorm living room; will replace with privacy film. • Discussed ensuring Maintenance closets are locked at all times. • Clerc dorm bathroom ceiling has been repaired. • No regulatory deficiencies were noted. Corrective Actions implemented as a result of previous visit: A Regulation Compliance Plan (RCP) was submitted by ASD following an April 2024 Licensing visit. The RCP was accepted by the Department. Areas of regulatory non-compliance identified during 7-11-24 visit: 17a-131. Cardiopulmonary resuscitation training required for persons who directly supervise children. o Evidence of CPR certification was missing in one personnel file (SR) 17a-145-64 Personnel policies and procedures. o Evidence of credentials for two interpreters (CT, MM) was not found in the personnel files. o Evidence of a physical examination and TB testing results that were obtained after hire rather than immediately prior to hire was found in three (3) files (LM, CT, MM). 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. o Evidence of a national criminal history background check result was not found in any personnel file reviewed. o Evidence of a check of the child abuse and neglect registry in any state in which the staff member resided in the five years preceding hire was not found in seven (7) files (SS, NS, DP BS, RC CT, MM). Please submit a regulation compliance plan (RCP) plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-15-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, CFO, Assoc. Dir. Student Life, Director of Operations, HR Director|6147+++04/18/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 10:00am - 1:30pm DATE: 4-18-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: • Assoc. Director of Residential Services (KF) • CFO • Independent Interpreters (2) • Administrative Assistant List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the Paces program residences. A meeting was held with an Associate Director of Residential Services, later joined by the CFO, with interpreters present. Areas discussed included: Census = 35 (23 males, 12 females) Staffing • Vacancies = 8 • Proposed pilot program for new staffing schedule (4 x 4). • Staff teams to be scheduled for beginning or end of week. • Opportunities for PQI initiatives to measure effectiveness. • New schedule allows for overlap on Wednesdays for staff development activities. • Revamping Residential program managerial schedule to improve communication, increase coverage. • New Director of Student Life position is posted. • Clinical staff coverage (2) during Residential program, evenings and weekends; Behaviorist. • Challenges in hiring staff with ASL skills. Treatment plan review schedule, team members. Review of behavioral data from past quarter; decrease in restraints. Review of student activities. • Monthly workshops provided to students from UCONN Medical School. • Bike safety workshop planned with West Hartford police department; donation of bike helmets. • Weekend workshops provided by Nursing Dept. • Twice weekly cardio activities, biweekly swimming at Bristol YMCA. • Adaptive ski program at Ski Sundown, fly fishing. • Special Olympics: bowling, basketball, track. Two new Paces dorms currently under construction. • Late Fall revised target date for completion. • Display of samples for interior finish work (flooring, tile, colors, etc.) • Review of schematic, discussed building design, layout, LBC of 30 students in each dorm. • Bathrooms, laundry room in each building. • Sensory room in each building to be designed by outside vendor. • Leasing washer/dryers; suggestion of commercial grade. • Plan for repurposing current Paces dorms when new dorm construction is complete. Deaf Awareness training activities • Outside trainer to provide sessions in coming weeks. • Focus on deaf culture, address cultural divide. • Increasing ASL training for hearing staff. • Suggestion of using peer trainers. Investigations: • Discussion on status of one internal and one DCF investigation. Physical Plant Tour: • Staff facilitated tour of Butterworth, Clerc and Holt dormitories, as well as Cottages D and E. • All areas appeared clean and organized. • Two female Core program students stay in Clerc dorm on weekends. • Two older females reside in Cottage D, three older males reside in Cottage E. Students in cottages working on independent living skills. • New hallway water fountain in Clerc dorm. • Minor peeling paint on door frame(s) and radiator in Clerc dorm to be addressed. • Ceiling remains damaged in Clerc first floor shower room. • Window coverings in Clerc dorm for rooms next to parking lot have been enhanced; discussed additional window coverings for bedrooms in dorms that border neighboring houses. • Window blinds in Holt room #106 to be replaced. • Discussion on addressing rust on surfaces in bathrooms; discussed need to increase ventilation in shower rooms in Paces residences. • Broken living room window in Cottage D contains temporary repair; windowpane missing in front door inside sunporch. Back door in Cottage D found open. • Ceiling damage in Cottage E living room and bathroom due to possible roof leak at chimney. See 'Areas of Regulatory Non-compliance' below. Corrective Actions implemented as a result of previous visit: Regulation compliance plan was submitted following January 2024 Licensing visit and was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 17a-145-71 Living Room, Lounge. • Damage on ceiling above living room fireplace was observed in Cottage E. 17a-145-74. Lavatory facilities. Toilet articles and linens. • Peeling paint observed on the ceiling in the first-floor shower room in Clerc dorm. Repeat citation. • Damage observed on bathroom ceiling in Cottage E. Please submit a regulation compliance plan (RCP) plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 4-19-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, CFO, Assoc. Dir. Residential Services, Director of Operations|6073+++01/04/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 10:00am - 3:00pm DATE: 1-4-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: • Assoc. Director of Residential Services (JV) • Director of Operations • Director of Student Health Services List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the Paces program residences. A meeting was held with an Associate Director of Residential Services (JV) and the Director of Operations. Areas discussed included: • Census = 32 (12 females, 20 males) • Staffing: 3 part time weekend slots, 1 full-time second shift. Adding two additional Dean of Students positions and two perdiem drivers. • Christmas break: home visits, campus rec activities, holidays events. • New dormitory construction underway on campus for two new Paces dorms; anticipated opening scheduled for September 2024. Discussed future plans for the two current Paces dorms. • New underground electrical wiring project on campus. • Recent power outage on campus during Christmas break: Paces students relocated to GCEC building for two days - generator in use. No disruption to programming, Health Services or Cafeteria. • Disaster planning, telephones, generators on campus, potentially conducting simulated conditions drill in future. • Preparations for impending weekend snowstorm. • Launching pilot program to revamp residential staffing schedules. • Fire drill schedule and documentation. • Sign language immersion class: classes offered twice per month with rep from Gallaudet University; assessing sign language skills for all staff. • Recreation: ski trips offered on Wednesdays, swimming at St. Joseph's twice per week, bowling twice per week, sledding on campus, proposed formation of Girl Scout troop this year. • Five senior students (2 female, 3 males) residing in two cottages on campus; life skill development. • Bed check frequency; Security Dept. daily review of bedroom door access logs. • UCONN offering winter workshops on campus for students (health and life skill topics). • Drone skill development for identified student. • Campus vehicles: key storage, sign out procedures, GPS tracking, internal and external van cameras. • Licensing physical plant checklist. Physical Plant Tour: • Staff facilitated tour of Butterworth, Clerc and Holt dormitories, as well as Cottages D and E. • Housekeeping staff observed in all three dorms. • All areas appeared very clean and organized. • Discussed enhancing window coverings in Clerc dorm for rooms next to parking lot. • Fire door in Holt dorm stairwell lobby is damaged - letter provided from installation company re: door is back-ordered. Replacement reportedly scheduled for late January. • See 'Areas of Regulatory Non-compliance' below. Meeting held with the new Director of Health Services. Topics discussed included: • Staffing is full; the plan to hire two perdiem nurses. • Occupational therapy now provided to identified students in the dorms. • Implementation of new Residential Care Cards for dorm staff for improved communication. Cards are individualized for each student. Information includes allergies, medical considerations, diet/meals, ADL, triggers, etc. Cards updated quarterly or more frequently as needed. • Nursing rep now attends quarterly treatment team meetings. • Department collaboration with Education, Residential, Clinical, and Food Services. • Dietician. • Proposed plan to train at least three direct care staff to be certified in the DCF medication administration course for use in accompanying students during travel. • Medical coverage plan for impending weekend snowstorm. • Recent creation of brief medication related videos uploaded to YouTube for parents. • Plan to provide medical emergency simulation events for nursing staff in 2024. Corrective Actions implemented as a result of previous visit: Pending Service Development plan for issues identified with personnel files during Licensing visit last month. Areas of regulatory non-compliance identified during this visit: 17a-145-74. Lavatory facilities. Toilet articles and linens. • Peeling paint observed on the ceiling in the first-floor shower room in Clerc dorm. Please submit a service development plan to address the above referenced area of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 1-5-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, CFO, Assoc. Dir. Residential Services|6048+++12/06/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 11:00am-1:00pm DATE: 12-6-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: • HR Director • HR Asst. Manager • HR Asst. List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to conduct a semiannual personnel file review. • One file of a rehired employee contains documentation that the employee resigned in lieu of termination in November 2020 and is not eligible for rehire. No written information found in the file to support the rehire. • Eight personnel files were reviewed for staff hired since August 2023. See Areas of Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-101. Protection of children from abuse. Mandated reporters. Educational and training programs. Model mandated reporting policy. • Five files (MK, PS, PL, YT, JT) do not contain evidence of participation in the DCF Mandatory Reporter of Abuse/Neglect training program. 17a-131. Cardiopulmonary resuscitation training required for persons who directly supervise children. • One file (MK) does not contain evidence of CPR certification. • The CPR certification in one file (LR) does not contain the correct first name of the employee. 17a-145-64 Personnel Policies and Procedures. • Evidence of a physical exam and TB testing results/chest x-ray results were obtained after hire for three employees (CJ, NB, PS). • Evidence of receipt of the personnel policies was not found in one file (PL). • The results of a CT criminal history background check were received after the hire date in two files (NB, CG). • The results of a CT child protective services background check were received after the hire date in one file (CG). 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. • Four files (PL, LR, YT, JT) do not contain evidence of a child abuse registry background check from the state where the employee resided in the preceding five years prior to hire at ASD. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-8-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, CFO|6024+++10/19/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): morning DATE: 10-19-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: Assoc. Director of Residential Services Operations Director Independent Interpreter List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the Paces residential units. An Associate Director of Residential Services and the Operations Director facilitated the tour. The Clerc, Butterworth, and Holt dorms were toured, as well as Cottages D and E. Cook Lodge is currently vacant. • All areas appeared generally clean and organized. • Discussion on securing ensuite bathroom door in Clerc dorm. • Dorms decorated for Halloween. • Addressing excess paint near radiators in Holt bathroom. • Deep clean is scheduled for dorm kitchens. • Minor damage to window blinds in some bedrooms. • Addressing ceiling damage in bathrooms in Cottages D and E. • Organizing storage rooms in dorms. • Surveillance camera monitoring for quality assurance purposes. An Associate Director of Residential Services submitted written quarterly reports to this Regulatory Consultant. Information reported included: • Residential counselor vacancies: Two on 2nd shift, one on 3rd shift, five on the weekends. • Current Paces census = 33; one pending admission. Two Core residents reside in Paces dorms on the weekends. • Some Paces residents participating in fall athletic teams (soccer & volleyball). • Paces residents spent a week at ASD's Camp Isla Bella this past summer as day campers. • Several Paces residents participated in overnight sessions at Camp Isla Bella, swim sessions at local pools, visits to Lake Compounce. • Special Olympics participation (bowling team). • Increase in admission referrals for children with autism. • Planned construction of two new dormitories for Paces residents this academic year. • Quarterly restraint and incident data. • Brief power outage during the past quarter. • New therapist office opened in Clerc dorm in September; clinical staff hours during residential programming. Corrective Actions implemented as a result of previous visit: A service development plan from a June 2023 Licensing visit was submitted by ASD in the last quarter and was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following this visit. Kathleen Forsythe, LCSW Date: 11-2-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director, Assoc. Director of Residential Services, CFO|5964+++07/21/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 11:00am-1:00pm DATE: 7-21-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: Assoc. Director, Residential Services Operations Director Independent Interpreters (2) Weekend Deans (3) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the Paces program and to tour residential living units. A meeting was held with an Associate Director of Residential Services (KF) with independent interpreters present. The following topics were discussed: • Census: Thirty-six residents in the Paces program (26 males, 13 females). • Staffing vacancies: Uncertain of exact number, as ASD just completed a very large orientation group. Fourteen interviews scheduled next week. • Summer school. • Recreation: o Camp Isla Bella: Paces residents enjoyed 3-night stay earlier this month; new Camp Isla Bella Director hired o Off campus recreation activities (swimming, baseball game, Lake Compounce on Tuesdays & Thursdays) o ASD hosting a deaf rap performer in August • Graduation: Ceremony held last month, one Paces program graduate. • Cottages: One of the cottages was opened in June for two 18-year old residents to focus on independent living skills training. • Overnight supervision. • Council on Accreditation (COA) successful survey. • New dorm construction to begin in the coming months; the plan to re-purpose the Vocational Center. • Video cameras; monitoring. • Quarterly incident data Physical plant: Staff facilitated a tour of the Butterworth, Holt, & Clerc dormitories, and Cottage D. o All areas appeared generally clean and organized. o Window blinds contained minor damage in numerous bedrooms. Corrective Actions implemented as a result of previous visit: A service development plan from a July Licensing visit to review personnel files is pending. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following this visit. Kathleen Forsythe, LCSW Date: 7-24-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Asst. Executive Director Assoc. Director, Residential Services|5953+++06/22/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 9:30am - 3:15pm DATE: 6-22-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Training & Onboarding Coordinator Talent Manager Human Resources Manager Assistant Executive Director Chief Financial Officer List of Areas / Topics covered during visit: This was a scheduled Licensing visit to conduct a semiannual personnel file review for the PACES program. 1. Personnel file review: A semiannual personnel file review was conducted for employees hired since December 2022. See Areas of Regulatory Non-compliance below. 2. Meetings were held with the Assistant Executive Director and the Chief Financial Officer. Topics discussed included: - COA Survey: First accreditation survey by the Council on Accreditation (COA) held earlier in June. - Opportunities for improvement identified by surveyors (staff evaluation process, treatment plan, recreation, performance quality improvement, etc.). - Strengths reported by surveyors (Board of Directors, communication with staff and students, medication administration, case records, facilities & grounds, décor, emergency response, finances, staff longevity, HR reorganization, transportation, management of technology, etc.). Final report due in a month. • Proposed Construction of two new dorms: Planning & Zoning approval secured, meeting with neighbors, description of pod-style living in the two dorms • Policy manual reorganization • Revamped 3-week onboarding program for new hires • DCF Deaf and Hard of Hearing Committee; ASD membership • Increase in deaf and hard of hearing staff members in numerous departments (IT, HR, Business Office, Operations, Finance, contracted food service company, etc.) • Trauma-Informed Care - 'Risking Connections' selected as the trauma-informed care model for ASD - Thirty (30) staff trained thus far -Risking Connections 'train-the-trainer' planned this summer for 8 instructors Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: Thirty-one (31) personnel files were reviewed. The following deficiencies were noted: 17a-145-64 Personnel Policies and Procedures. • Physical Exam results documentation was not found in one file (AW). • TB testing results documentation was not found in one file (AW). Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 6-26-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Asst. Executive Director Human Resources Manager|5908+++04/04/2023+++April 10, 2023 Mr. Jeffrey S. Bravin Executive Director The American School for the Deaf, Inc. 139 North Main Street West Hartford, CT 06107 Re: Relicensing inspection – PACES Program Regulatory Consultants: Kathleen Forsythe, Keith Bryan Dear Mr. Bravin, On April 4-6, 2023, a biennial re-licensing inspection was conducted for the PACES program at The American School for the Deaf, located at 139 North Main Street, West Hartford, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Child Caring Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A sample of client medical records was reviewed, and a ‘full standard’ rating of compliance was issued. Listed in this report are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-64 Personnel Policies and Procedures. Eight (8) personnel files were reviewed. The following deficiencies were noted: • The personnel file of an intern did not contain documentation of TB test results and a physical exam performed immediately prior to hire. 17a-145-73 Sleeping Accommodations. • One bedroom (second floor Holt dorm) was in an unkempt condition and contained a foul odor. 17a-145-86 Instructions in Safety Procedures. Supervision. Fire drill records for the twenty-four months prior to the relicensing inspection were reviewed. • The following fire drill evacuation deficiencies were noted: Clerc Dorm 2021: 1st shift, 2nd quarter - no residents participated 2022: 3rd shift, 3rd quarter - missing Holt Dorm 2021: 1st shift, 2nd quarter - no residents participated 2022: 3rd shift, 3rd quarter - missing Cogswell Dorm 2022: 3rd shift, 3rd quarter - missing Cottages 2021: 1st shift, 2nd quarter - no residents participated 2022: 2nd shift, 2nd & 4th quarters - missing 3rd shift for 1st, 2nd, 3rd, & 4th quarters - missing 2023: 1st, 2nd, 3rd shift - missing for 1st quarter Cook Lodge: 2021: 1st shift, 2nd quarter- no residents participated 2022: 3rd shift, 3rd quarter - missing 17a-145-96 Discharge of a Child. • The discharge summary reports were not found in two records reviewed (AW, ES). • Evidence was not found in two closed records (LG, AW) indicating that the clients were discharged to the legal guardian, nor was written documentation found from the legal guardian authorizing discharge to another party. 17a-145-98 Case Records. Reports. Confidentiality. Eleven (11) open case records were reviewed. The following deficiencies were noted: • The plan for discharge and disposition is missing on treatment plans in five case records (BA, GC, JLu, JLe, JS). ******************************************************************************** Once the Licensing Unit has reviewed and accepted the completed service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW DCF Regulatory Consultant Licensing Unit Dept. of Children and Families 505 Hudson street Hartford, CT 06106 Kathy.forsythe@ct.gov Copy: File Asst. Executive Director Assoc. Dir. of Student Life|5893+++03/16/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 11:00am-3:30pm DATE: 3-16-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Executive Director Associate Director of Student Life Independent Interpreters (2) Interpreter Intern Assistant Director of Operations Human Resources Manager General Manager, Brock Food Services List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to the Paces program to obtain a program update and to tour the physical plant. A meeting was held with the Executive Director and the Associate Director of Student Life. Topics discussed included: • Census = LBC of 40 beds; Current census = 31 (14 females & 18 males) • Staff vacancies: 13 in Residential program; • Paces program DCF relicensing inspection scheduled for April; • Investigations update; • Self-injurious behavior (SIB); SIB training for staff; • Health Center: Nursing Director planned retirement in June; seeking two perdiem nurses; occasional use of nursing temp agency; • Planned construction of two new dormitories for Paces; anticipated construction dates August 2023 to September 2024; pod design in each dorm; proposed increase in LBC to 50 beds • Paces staff/client supervision ratios; • Bridge program for graduates; access to campus buildings; • CORE program LBC; • Vacant cottages available for Departmental needs for deaf and hard of hearing children. Meeting with General Manager of Brock Food Services. Topics discussed: • food prep/serving allergy protocol; • beverage dispensing; • menus; • planned upgrades to serving line; • Registered Dietician involvement and coordination with Health Center re: resident dietary issues; • milieu observation at lunch time. Associate Director of Student Life facilitated tour of physical plant with Assistant Director of Operations: • First floor Clerc dorm; • Tiger Den physical plant safety; • Clerc dorm kitchen; food storage. Brief meeting with the Human Resources Manager: • Personnel file review conducted in the Human Resources Department. Brief meeting with Associate Director of Student Life: • Reviewed quarterly client behavior data • Provided fire drill evacuation reports for the past two years Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan was required as a result of this Licensing visit. Kathleen Forsythe, LCSW Date: 3-20-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Assistant Executive Director Assoc. Director of Student Life|5841+++12/22/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): morning/afternoon DATE: 12-22-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Employment Specialist • HR Manager List of Areas / Topics covered during visit: This was a scheduled visit to the Human Resources Office to conduct a semiannual personnel file review. Eighteen (18) personnel files of staff associated with the PACES program were reviewed. Personnel files are well organized. No regulatory deficiencies were observed. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None Kathleen Forsythe, LCSW Date: 12-22-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM CC: Asst. Executive Director, Director|5823+++11/22/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 10:30am - 2:00pm DATE: 11-22-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Associate Director of Student Life Independent Interpreters (2) Asst. Executive Director Director of Finance & Operations Clinical Social Work Coordinator Assistant Director of Operations Direct Care Worker - Holt dorm List of Areas / Topics covered during visit: This was a scheduled quarterly DCF Licensing visit to obtain an update on the program and tour the residential living units for the Paces program. Meeting held with the Clinical Social Work Coordinator and an Associate Director of Student Life, with two interpreters present. Topics discussed: • Census = 29. New admission from Wisconsin; recent planned discharges • Staff vacancies: 5 direct care staff on 2nd shift, 2 staff vacancies on weekends • New structure of Residential Department management team, which includes three Associate Directors and three Dean of Students; elimination of Director of Student Life position; new Resident Support Behavior Technician position • Student incident data for the quarter • Student rec/leisure activities for the quarter • Monthly inter-departmental meetings resumed with Clinical, Residential, Nursing, Psychiatrist, Autism services • Clinical services in the Paces program; therapeutic support groups weekdays 12:30p-3p, weekend equine therapy for one resident, clinical intern to start in January 2023 • Life skills assessment in progress for PACES residents • Child Trafficking training • Transportation vehicles, three new leased vans, large bus • Video camera footage review process • Gift cards given to families for Thanksgiving Meeting held with Assistant Executive Director, Director of Finance and Operations and Associate Director of Student Life, with interpreters present. Topics discussed: • Proposed construction of two new dorms and two sports courts for the PACES program; funding secured; target date to break ground is June 2023 with completion targeted for June 2024. • Draft schematic of proposed dorms reviewed. Pod concept design with single and double bedrooms, kitchenette, laundry facilities, lounges, single person bathrooms; window type, overhead sprinklers, heating/cooling; town zoning, fire marshal, health inspection approvals • Proposed underground electrical project; funding secured • COA accreditation preparation resumed after delay; proposed COA survey to occur June 2023 • Animal assisted therapy (two dogs) occurring in the school building two mornings per week • QRTP (Quality Residential Treatment Program) preparation for Department approval • Risking Connections trauma focused training to begin January 2023, 18-month roll out schedule; Train-the-Trainer sessions Physical plant tour of PACES residential living units (Clerc, Holt and Cogswell dorms) with interpreters, Associate Director of Student Life and Assistant Director of Operations. All areas appeared clean and organized. Contracted cleaning staff observed in two dorms. Areas discussed: • Enhancing bedroom window privacy • Adjusting treatment plan for student refusing to attend school • Brief interview with direct care worker re: student supervision • Thanksgiving celebration plans, home visits • Providing additional storage cabinets in identified bedrooms Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None Kathleen Forsythe, LCSW Date: 11-23-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM CC: Asst. Executive Director, Associate Director of Student Life, Director of Finance & Operations|5770+++08/26/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf - PACES Program TIME OF VISIT (FROM - TO): 9:30am-1:00pm DATE: 8-26-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director ASD Interpreter Asst. Executive Director Associate Director of Student Life Interim Associate Director of Student Life Director of Finance & Operations Asst. Director of Operations Resident Independent Interpreter List of Areas / Topics covered during visit: This was a scheduled quarterly DCF Licensing visit to obtain an update on the program and tour the residential living units. • Meetings held with Executive Director and Interim Associate Directors of Student Life • Restructuring of Residential Management positions for weekends • Weekly Student Life meeting • Staff vacancies, hiring incentives, pay scale • Physical plant tour of Cook Lodge, Cogswell dorm, Clerc dorm & Holt dorm • Creation of post-graduate living center • Milieu observations; client interview • Camp Isla Bella summer camp • Summer recreation activities • Completion of new parking area at Cogswell dorm • Completion of IT/HR/Business office renovation • Installation of new AC unit at Cogswell building • New resident computer room in Cogswell dorm • Anticipated installation of door alarm at Cogswell dorm • Mattresses • Fall sports program • Incident data for the quarter Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None Kathleen Forsythe, LCSW Date: 8-29-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM CC: Asst. Executive Director, Interim Director of Student Life|5724+++06/23/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES program TIME OF VISIT (FROM - TO) afternoon DATE: 6-23-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Title HR Manager List of Areas / Topics covered during visit: • Scheduled remote semiannual personnel file review • Ten personnel files reviewed for compliance with DCF Licensing regulations Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 6-23-22 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Asst. Executive Director Supervisor of IT, Campus Security & Infrastructure|5709+++05/31/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The American School for the Deaf, Inc. - PACES Program TIME OF VISIT (FROM - TO): 11:30am-3:00pm DATE: 5-31-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director of Student Life Interim Assistant Director of Student Life Education/Residential/Clinical (ERC) Liaison Supervisor of IT, Campus Security & Infrastructure Independent Interpreter (HC) List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and tour the Paces residential units. A meeting was held with some members of the administration who provided an update on the PACES program. An independent interpreter was present for the meeting. List of Areas / Topics covered during visit: • Review of February-April 2022 student behavioral data • Performance Improvement • Direct care staff vacancies • Current group counseling for girls; planned topics for summer & fall • Student personal cell phone use • Staff cell phone use • New DCF physical plant checklist • ECR Coordinator recently served as the Assistant Women's Basketball Coach for the Deaf Olympics, held in Brazil, at which Team USA won a gold medal • ASD's Camp Isla Bella scheduled to open this summer with two sessions; Paces students to visit in July; ECR Coordinator to serve at Camp Director for five weeks • End of school year activities: recreation, awards, Prom, Graduation • Recent acquisition of CEASD (Conference of Educational Administrators of Schools and Programs for the Deaf) Accreditation for three years • Suicide Prevention Physical Plant Audit Report by an outside consultant completed in Spring 2022 • Construction in Cogswell building; planned move of several departments (IT, Human Resources, Plant Operations, Administrative offices) into the renovated space scheduled for late summer 2022 • ASD hosting events in summer 2022: U.S women's tryouts for the Deaf Olympics; Gallaudet basketball camp • Age waivers for two female clients • Streamlining transportation A tour of Paces living units (Holt, Clerc and Cogswell dorms, Cook Lodge) was facilitated by the Interim Assistant Director of Residential Life. The Supervisor of IT, Campus Security & Infrastructure joined for a portion of the tour and reported on the following: • Campus tree trimming currently underway • Renovation of Cogswell lower level by an outside contractor • Plans for the construction of two new dorms on campus, schedule to begin in summer 2023 • Driveway repair near Cogswell building • Interior dorm painting schedule • New lounge furniture purchased for dorms • Planned expansion of classrooms in Vocational building and new STEM Center Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe 6-1-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Director of Student Life|

6256+++09/13/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 12pm to 1:30pm DATE: 9/13/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations Milieu Supervisor VP Residential Services List of Areas / Topics covered during visit: • LBC 12. Census is 13. One youth admitted under a waiver due to age and over capacity. • One vacant position on first shift. • Youth were at school at the time of visit. • Physical plant rooms inspected and no concern found. • Discussed supervision of all youth and ages. No concern Corrective Actions implemented as a result of previous visit: No SDP Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 9/17/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6208+++06/27/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 9am to 12pm DATE: 6/27/2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations Milieu Supervisor List of Areas / Topics covered during visit: • LBC 12. Census is 13. • At the time of the visit youth were engaged in an activity in the big dining room. School has been out since 6/19/24 and starts again 7/1/24. Staff report numerous structured recreation time such as table games, gym and assorted outdoor activities. • Physical plant inspection completed. Room 615 had an exposed wire in the metal frame (hooked up to the door). It was repaired during the visit. Corrective Actions implemented as a result of previous visit: No RCP Areas of regulatory non-compliance identified during this visit: No RCP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 7/15/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6108+++02/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 9am to 12pm DATE: 2-15-2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • LBC 12. Census is 13. • At the time of the visit youth were in school. • Program admitted one youth exceeding the LBC by one via a waiver. Youth is 10 years old. • Physical plant inspection completed. Corrective Actions implemented as a result of previous visit: No SDP Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 2/16/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6066+++12/18/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 1:30pm to 4pm DATE: 12/18/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations Milieu Coordinator List of Areas / Topics covered during visit: • LBC 12. Census is 12. • Youth were in the building with staff getting ready for an activity in the gym. They seemed excited and were in good spirits. • No concern with physical plant. Residents had been spending time making the big room more festive by making Christmas decorations and wreaths. • Reviewed one case record. Discussed the limitations and differences between a room check and room search. Corrective Actions implemented as a result of previous visit: No SDP Areas of regulatory non-compliance identified during this visit: NONE. No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 12/26/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6006+++08/29/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 1:30pm to 2pm DATE: 8/29/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • LBC 12. Census is 10. • At the time youth were in school except for one. • Spoke with one resident. He likes it at the program, but prefers to live elsewhere. • Discussed the programing and resident behaviors. • Physical plant inspection completed. No concern. Corrective Actions implemented as a result of previous visit: No SDP Areas of regulatory non-compliance identified during this visit: NONE. No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 9/21/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5914+++04/13/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): 10:30am-12pm DATE: 4/13/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • LBC 12. Census is 11. • At the time of the visit the youth were eating lunch. • Discussed the programing and resident behaviors. • Physical plant inspection completed. No concern. • Reviewed two client charts. No concern. Corrective Actions implemented as a result of previous visit: Sec. 17a-16. Client Rights- Room Searches. Completed. At the time of the inspection staff were observed searching a client's bedroom. Staff state the program completes daily room searches while clients are attending school during the week. Residents are not present or asked to be present while the room search is conducted. This is a citation. There is no evidence a resident was present when a room search is completed by staff. Residents should be present during the room search, unless there is an emergency situation that requires immediate search of the resident's bedroom. Medication Administration: Completed. Security of Medication Keys. The identified medication certified staff member gave the medication keys (noncontrolled and controlled keys) to another medication certified staff who subsequently left the building and later returned handing the keys back. This key exchange was observed by Licensing. No controlled medication count was completed. This writer did complete a controlled medication count and all pills are accounted for. Staff also report the medication keys are stored in the staff office. The program will be cited for the following reasons: • Security of controlled medication keys is lack. A key exchange was completed, but no documentation occurred. Staff left the building and returned. • Staff did not complete a controlled medication count at the time of the initial key exchange or document a key exchange was done and document the count was completed when the key was returned. • Non-controlled and controlled medication keys are stored in the staff office. The keys should be stored in the nurse's station, which has a lock box for both sets of keys. • The sheet used to document key exchanges calendar dates are predated. The document has room for only signatures of staff handing the key off to the oncoming shift. The document does not have sufficient space to accommodate multiple key exchanges for each shift. Areas of regulatory non-compliance identified during this visit: NONE. N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 4/14/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5875+++02/09/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): __12:30pm _______ DATE: 2/9/23 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title TK Clinical Coordinator DL Milieu Supervisor KH Mental Health Worker List of Areas / Topics covered during visit: • Census is 12. One resident is in the hospital due to psychiatric concerns. • At the time of the visit the youth were in school. • Discussed the programing and resident behaviors. See below. • Physical plant inspection completed. No concerns. • Completed review of medication room. See below. Corrective Actions implemented as a result of previous visit: No corrective action required from last visit. Areas of regulatory non-compliance identified during this visit: NONE. Sec. 17a-16. Client Rights- Room Searches. At the time of the inspection staff were observed searching a client's bedroom. Staff state the program completes daily room searches while clients are attending school during the week. Residents are not present or asked to be present while the room search is conducted. This is a citation. There is no evidence a resident was present when a room search is completed by staff. Residents should be present during the room search, unless there is an emergency situation that requires immediate search of the resident's bedroom. Medication Administration: Security of Medication Keys. The identified medication certified staff member gave the medication keys (noncontrolled and controlled keys) to another medication certified staff who subsequently left the building and later returned handing the keys back. This key exchange was observed by Licensing. No controlled medication count was completed. This writer did complete a controlled medication count and all pills are accounted for. Staff also report the medication keys are stored in the staff office. The program will be cited for the following reasons: • Security of controlled medication keys is lack. A key exchange was completed, but no documentation occurred. Staff left the building and returned. • Staff did not complete a controlled medication count at the time of the initial key exchange or document a key exchange was done and document the count was completed when the key was returned. • Non-controlled and controlled medication keys are stored in the staff office. The keys should be stored in the nurse's station, which has a lock box for both sets of keys. • The sheet used to document key exchanges calendar dates are predated. The document has room for only signatures of staff handing the key off to the oncoming shift. The document does not have sufficient space to accommodate multiple key exchanges for each shift. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 2/14/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6095+++12/27/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Safe Haven Residential TIME OF VISIT (FROM - TO): __9:30am _______________________ DATE: 12/27/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title DB Vice President of Residential Services List of Areas / Topics covered during visit: • Census is 12. • At the time of the visit the youth were in school. • Discussed the programing and resident behaviors. • Physical plant inspection completed. No concerns. • Discussed staffing and staff vacancies. Corrective Actions implemented as a result of previous visit: No corrective action required from last visit. Areas of regulatory non-compliance identified during this visit: NONE. No SDP required Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___12/27/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6094+++04/07/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village/Safe Haven residential treatment program TIME OF VISIT (FROM - TO): 10:05 -- 11:30 DATE: 4-7-22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Executive Director Director of Residency Services Milieu Coordinator List of Areas / Topics covered during visit: Verified LBC and census. Noted which residents were home and not in school. Inspected the entire program. Reviewed full time vacancies. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. A plan of correction does not need to be filed. Regulatory Consultant Date James Richard Moore, LMSW 4-7-22 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6246+++08/12/2024+++September 5, 2024 Justice Resource Institute, Inc. 160 Gould Street. Suite 300 Needham, MA. 02494 Re: Bi-annual licensing inspection of JRI Susan Wayne Center in Thompson, CT. Regulatory Consultants: Penny Woodward, Tom Cuchara and James Funaro. On August 12th through August 15th a bi-annual re-licensing inspection was conducted at the Susan Wayne Center to determine compliance with Regulations for Operation of Child Caring Agencies and Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below: Please review areas identified and submit a plan of correction to address each area. The service development plan must be submitted within 30 days of receipt of this letter and should identify: 1. The steps to be taken to correct the non-compliance. 2. The date the correction(s) will be completed. The areas of non-compliance identified are as follows: Section 17a-145-52: Interstate placement of children. Evidence: Upon review of case records, one file did not contain interstate placement information as required by regulation. Section 17a-145-61: Written policies and procedures. Evidence: Upon review of the agency manual, there were no policies on the process for removal of personal items from a client's bedroom when there is a safety concern. The policy for clients on a high-risk status needs to be amended and the requirement for residents to only wear loose fitting shoes must be removed. Policy on room searches was not included in the manual and information needs to be added. Section 17a-145-71: Living room lounge. Evidence: Upon inspection of the Cedar Unit, the lounge flooring was heavily scratched and worn from daily use. The citation needs to be addressed. Section 17a-145-73: Sleeping accommodations. Evidence: Upon inspection of the Cedar Unit, flooring in all bedrooms were either scratched, marked up or stained. The citation needs to be addressed. Evidence: Upon inspection of the Elm Unit, flooring in most of the bedrooms were worn and marked up from daily use. The citation needs to be addressed. Section 17a-16-8: Use of telephone. Evidence: Upon review of telephone policies and procedures, the program practice was not always in compliance with statute requirements. This is a statute violation. Section 46a-153: Physical restraint and seclusion. Evidence: Upon review of seclusion practices, on one occasion, the safe space area was used to seclude a resident that was not at imminent risk. This practice is a statute violation. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four-month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Please be advised that failure to submit an acceptable service development plan within the specified time frame may lead to a licensing action up to and including revocation. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward Penny Woodward, LCSW DCF Regulatory Consultant Copy: File|6163+++04/25/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:40am to 1:40pm DATE: April 25, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director Areas / Topics covered during visit: • Census: The residential program census was thirty-four (18 males and 16 females) at the time of the scheduled quarterly visit. • Admissions: In the last quarter the program confirmed that there were five new admissions. • Discharges: The program confirmed that in the last quarter there were two planned discharges. • Staff: The residential staffing consists of ninety-seven full-timers and twenty-four part-timers. • Staff vacancies: The facility has one educational vacancy and one nursing vacancy. • Physical plant: A walkthrough of the residential units were conducted with the director and buildings were being maintained according to regulatory requirements. • Personnel: Employee records and files were not reviewed during the quarterly visit. During the past quarter, licensing responded to three incidents and completed three incident response notes. The first incident occurred on 1/22/24 and involved an inappropriate restraint hold. The second incident occurred on 2/29/24 and involved allegations of neglect. The third incident occurred on 3/8/24 and involved inappropriate behavior of a former employee. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: 17a-145-74. Lavatory Facilities: Upon inspection of the physical plant, one of the bathrooms on the Elm Unit contained cracked flooring and it needs to be fixed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW May 9, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6117+++02/06/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:00am to 1:30pm DATE: February 6, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director Areas / Topics covered during visit: • Census: The residential program census was thirty-three (18 males and 15 females) at the time of the scheduled quarterly visit. • Admissions: In the last quarter the program confirmed that there were two admissions. • Discharges: The program confirmed that in the last quarter there were three discharges. • The residential staffing consists of ninety-eight full-timers and twenty-four part-timers. • Staff vacancies: The facility has four residential vacancies and one nursing vacancy. • Physical plant: A walkthrough of the residential units were conducted with the director and buildings were being maintained according to regulatory requirements. • Personnel: On January 9th the Department conducted a six-months personnel audit and a total of nineteen files were reviewed. During the past quarter, licensing responded to three incidents and completed three incident response notes. The first incident occurred on 8/12/23 and involved questions about intervention of staff during an incident. The second incident occurred on 10/26/23 and involved supervision of staff. The third incident occurred on 11/3/23 and involved a resident with contraband. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW __February 21, 2024___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6029+++10/11/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:00am to 12:30pm DATE: October 11, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director Areas / Topics covered during visit: The residential program census was thirty-two (17 males and 15 females) at the time of the scheduled quarterly visit. The program reported that there were six residential workers' vacancies and the positions are expected to be filled soon. A walkthrough of the physical plant was conducted with the residential director and there was a noticeable decline in the appearance of bedrooms in the Elm and Cedar Units. The licensing unit will issue a citation if issues are not addressed and there is a continued decline in the maintenance of residents' bedrooms. Corrections implemented as a result of previous visit: In the last quarter a service development plan was submitted to the Department to confirm that Regulations 17a-145-73 and 17a-145-77 have been addressed. Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW November 9, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5980+++07/25/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:00am to 1:00pm DATE: July 25, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The residential program census was thirty-three (19 males,13 females and 1 overcapacity approval) at the time of the quarterly visit and the licensed bed capacity has been temporarily extended to thirty-four. The program reported that there is a nurse and six residential workers' vacancies. A walkthrough of the physical plant was conducted with the residential director and several deficiencies were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73: Sleeping accommodations. Upon inspection of the Pine Unit, bedroom 18 contained a wall with repair patches and it needs to be addressed. Bedroom 19 contained a wall with a small repair patch (near the electrical outlet) and it needs to be addressed. Section 17a-145-77: Dining areas and supervision. Upon inspection of the cafeteria, several of the dining room tables were in disrepair and they need to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW August 14, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5954+++05/16/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: May 16, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The residential program census was thirty-three (17 males and 16 females) at the time of the quarterly visit and the licensed bed capacity remains at thirty-three. The program reported that there is a nurse and four residential workers' vacancies. A walkthrough of the physical plant was conducted with the residential director and no deficiencies were identified. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW __June 16, 2023___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5916+++03/14/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI/ Susan Wayne Residential Center TIME OF VISIT (FROM - TO): 11:00am to 1:30pm DATE: March 14, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The census was thirty-three at the time of the quarterly visit and the residential program licensed bed capacity is thirty-three. The program reported that there is a nurse and three residential workers' vacancies. A walkthrough of the physical plant was conducted with the program director and minor deficiencies were identified that will need to be addressed before the next quarterly visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 10, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5895+++10/03/2022+++October 31, 2022 Re: Bi-annual licensing inspection of JRI Susan Wayne Center in Thompson, CT. Regulatory Consultants: Penny Woodward, Tom Cuchara and Keith Bryan. On October 3rd through October 7tha biennial re-licensing inspection was conducted at the Susan Wayne Center to determine compliance with Regulations for Operation of Child Caring Agencies and Facilities Sections 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below: Please review areas identified and submit a plan of correction to address each area. The service development plan must be submitted within 30 days of receipt of this letter and should identify: 1. The steps to be taken to correct the non-compliance. 2. The date the correction(s) will be completed. The areas of non-compliance identified are as follows: Section 17a-145-61: Written policies and procedures. Evidence: Upon review of the telephone policy, the restricted list and suspension of telephone privilege sections contained confusing language that could be misinterpreted by staff and the information needs to be amended or removed. The repair policy contained vague language and the information needs to be amended or removed. The seclusion policy contained incorrect information and the statement needs to be amended. The supervision policy contained information that was a regulatory violation and it should be removed. The safety assessment plan contained vague information that could be misinterpreted by staff and it needs to be amended or removed. The resident handbook contained vague information under the student belongings section and it needs to be amended or removed. Section 17a-145-63: Chief administrative officer. Evidence: Upon review of seclusion practices, it was found that the use of the procedure was not always consistent with program policies and on multiple occasions the use of seclusions did not always ensure the safety or emotional well-being of residents. Section 17a-145-64: Personnel policies. Evidence: Upon review of the program manual, the personnel section did not contain information that required new employees to have TB and physical health exams prior to hire. Section 17a-145-71: Dining areas. Evidence: Upon inspection of the dining hall, several of the walls contained chipping paint and scuffmarks and they need to be addressed. Section 17a-145-73: Sleeping accommodations. Evidence: Upon inspection of the residential facility, the Cedar Unit contained a bedroom that had a dresser with scuffmarks and it needs to be addressed. The Pine Unit contained a bedroom that had a window with chipping glazed material and it needs to be addressed. Section 17a-145-74: Lavatory facilities. Evidence: Upon inspection of the residential facility, one of the bathrooms in the Cedar Unit contained a tub that was in disrepair and it needs to be addressed. The Pine Unit contained a bathroom that had a window with chipping glazed material and it needs to be addressed. Section 17a-145-98: Case records. Evidence: Upon review of case files, one record did not contain a signed placement agreement form as required by regulations. Section 46a-153: Physical restraint. Evidence: Upon review of seclusion documentation, it was confirmed that the program was allowing staff to use seclusion as a form of discipline to control and address residents' behavioral issues. This practice is a statute violation. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four-month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Please be advised that failure to submit an acceptable service development plan within the specified time frame may lead to a licensing action up to and including revocation. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward, LCSW DCF Regulatory Consultant Copy: File|5781+++08/11/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI / Susan Wayne Residential Center TIME OF VISIT: (FROM–TO): 11:30 a.m. to 1:00 p.m. DATE: 8/11/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Susan Wayne Center on August 11, 2022. Topics covered during the quarterly visit included program staffing, physical plant inspection, milieu services and the fall biannual inspection visit. Physical plant: A walkthrough of the physical plant with the residential director was conducted to confirm that the facility was in compliance with regulatory standards. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 12, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5739+++04/29/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI / Susan Wayne Residential Center TIME OF VISIT: (FROM–TO): Morning to Afternoon DATE: 4/29/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Susan Wayne Center on April 29, 2022. Topics covered during the quarterly visit included program staffing, physical plant inspection, milieu services and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW April 29, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5778+++02/10/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annuall licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: JRI Susan Wayne Center TIME OF VISIT: (FROMTO): Morning to Afternoon DATE: 2/10/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Susan Wayne Center on February 10, 2022. Topics covered during the quarterly visit included program census, staffing, personnel review, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted. Lounge areas, bathrooms, the Cedar floor, Pine floor, Elm floor, Sunflower floor, Fox floor, sensory rooms and breakrooms were inspected. Minor deficiencies were identified during the walkthrough and they were discussed with the residential director. No physical plant issues were reported to the Department at the time of the quarterly inspection visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW February 28, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6247+++08/29/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 9:00 AM DATE: August 29, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Two (2) Newport Academy Compliance Specialists. Areas / Topics covered during visit: • Discussion of the current census, which is 50, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding recent Exceptionall Circumstance Reports. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Double Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 8/29/2024 Regulatory Consultant Date|6203+++06/18/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 10:00 AM DATE: June 18, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Two (2) Newport Academy Compliance Specialists. Areas / Topics covered during visit: • Discussion of the current census, which is 50, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Double Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 7/1/2024 Regulatory Consultant Date|6202+++03/20/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 9:00 AM DATE: March 20, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Newport Director of Operations Areas / Topics covered during visit: • Discussion of the current census, which is 52, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Double Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 3/25/2024 Regulatory Consultant Date|6083+++12/20/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 1:00PM DATE: December 20,2023 & January 10,2024 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Areas / Topics covered during visit: • Due to this Regulatory Consultant being positive for covid 19, the December 20th visit was held virtually, an in-person visit was made 1/10/24. • Discussion of the current census, which is 50, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Double Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 1/23/2023 Regulatory Consultant Date|6026+++09/25/2023+++November 3, 2023 Christopher Burke Ph.D. Newport Academy Double Hill 3990 Double Hill Road Bethlehem, CT 06751 Dear Mr. Burke, We visited your agency program on September 25th, 26th, and 27th, 2023 for a biennial relicensing inspection. This inspection was conducted to determine the compliance of this program with the Regulations for the Operation of Child Caring Agencies and Facilities; Sections 17a-145-48 through 17a-145-98, as well as DCF Guidelines for the Administration of Medication by Certified Staff. The areas of regulatory non-compliance which were identified during the re-licensing inspection were corrected at the time of the visit. Therefore, the Department has determined that your agency has met the requirements for a regular license. This license is effective as of November 1, 2023, and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. 17a-145-61: Written Policies and Procedures Evidence: The telephone policy needs to be changed to comply with CT General Statute 17a-16-8. This was corrected at the time of the inspection; no service development plan response is needed. Evidence: The room search policy needs to be updated to conform to the CT General Statute 17a-16. This was corrected at the time of the inspection; no service development plan response is needed. 17a-145-80: Internal and External Security Evidence: An outside door of Cardinal House was missing a door handle. This was corrected at the time of the inspection; no service development plan response is needed. Sincerely, Patrick Hughes Patrick Hughes DCF Regulatory Consultant 505 Hudson Street Hartford, CT 06106|5938+++05/24/2023+++505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 10:30 am DATE: May 24, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Areas / Topics covered during visit: • Discussion of the current census, which is 51, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 5/30/2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5887+++03/08/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 11:00 am DATE: March 8, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Areas / Topics covered during visit: Census The current census is 49 and the bed capacity for Newport Double Hill is 53. Currently one resident is hospitalized and is expected to return soon. Newport Double Hill will be applying to increase their Licensed Bed Capacity (LBC) to 54. Staffing / Hiring Newport Double Hill's staffing is reported to be stable, with a recent hiring of 12 direct care staff. Newport Double Hill has all their clinical positions filled. Program / Milieu Overall, the girls are doing well at Newport Academy. There have been very few significant event reports this quarter at Newport Double Hill. Newport Double Hill has restarted family visitation on campus and increased off-grounds activities. This regulatory consultant toured the campus during this quarterly visit. The atmosphere on the campus was calm and quiet. The girls were moving around the campus from classrooms to the cafeteria. This regulatory consultant passed several groups of students who were quick to say hello to this writer. All residents observed appeared to be in good spirits and comfortable in their surroundings. All interactions observed between staff and residents were friendly and professional. Physical Plant During this quarterly visit this regulatory consultant completed a physical plant inspection. All areas observed were clean and nicely decorated with no health or safety concerns noted. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 3/14/2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5866+++12/21/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 1:00 pm DATE: December 21, 2022 AGENCY PERSONNEL WHO PARTICIPATED: HB Newport Academy Compliance Specialist. Areas / Topics covered during visit: Census The current census is 50 and the bed capacity for Newport Double Hill is 53. Newport Academy's licensed age range has recently changed to include 13-year-olds. Staffing / Hiring Newport Double Hill has sufficient staff to maintain staffing ratios across all 3 shifts. Newport Double Hill has direct care vacancies (Care Coordinators) on all 3 shifts, but are fully staffed at the Residential Program Director, Clinician, and Residential Supervisor positions. Newport Double Hill continues to hire for their open positions. Program / Milieu Overall, the girls are doing well at Newport Academy. There haven't been any significant incidents this quarter at Newport Double Hill. Newport Academy has seen an uptick in covid 19 cases, but the residents have been quarantined and there hasn't been any further spread. During this quarterly visit this regulatory consultant toured the Newport Double Hill campus. The atmosphere on the campus was calm and quiet. The girls appeared engaged with their school programming but did greet this regulatory consultant. All interactions observed between staff and residents were friendly and professional. Physical Plant During this quarterly visit this regulatory consultant completed a physical plant inspection. All areas observed were clean and nicely decorated with no health or safety concerns noted. Corrections implemented as a result of previous visit: None at this time. Areas of regulatory non-compliance identified during this visit: None at this time Patrick Hughes 2/10/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5827+++09/22/2022+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 10:30 DATE: September 22, 2022 AGENCY PERSONNEL WHO PARTICIPATED: HB Newport Academy Compliance Specialist. Areas / Topics covered during visit: Census The current census is 47 and the bed capacity for Newport Double Hill is 53. One of the residents is currently hospitalized. Recently the age of clients being referred to Newport Double has been trending younger than previously. Staffing / Hiring Newport Double Hill has 18 vacancies campus wide. There is some hiring currently in process for some of these positions. Newport Academy has sufficient staff to maintain staffing ratios across all shifts. Program / Milieu Newport Double Hill has opened their own horse barn to provide Equine Therapy to all residents. Prior to acquiring the horse barn, Newport Double Hill was using a community provider for Equine Therapy. Overall, the girls are doing well at Newport Academy. There haven't been any significant incidents this quarter at Newport Double Hill. During this quarterly visit this regulatory consultant toured the Newport Double Hill campus. The atmosphere on the campus was calm and quiet. The girls appeared engaged with their school programming but did greet this regulatory consultant. All interactions observed between staff and residents were friendly and professional. Physical Plant During this quarterly visit this regulatory consultant completed a physical plant inspection. All areas observed were clean and nicely decorated with no health or safety concerns noted. Corrections implemented as a result of previous visit: None at this time. Areas of regulatory non-compliance identified during this visit: None at this time Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 9/22/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5697+++05/09/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy Double Hill campus TIME OF VISIT (FROM - TO): 1:00 pm DATE: May 9, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title HB Compliance Specialist List of Areas / Topics covered during visit: • Current census is 53 and the licensed bed capacity is 53. • Discussion of the residents in the program and the program's milieu. • Discussion of Newport's staffing and hiring, and changes to the supervisory structure. • New Executive Director CB has started at Double Hill. • Physical plant inspection of the facility; no health or safety concerns observed. • Observation of the residents participating in their daily programming. • Interviews with residents; (no concerns for their safety or well-being reported). • Review of personnel files for newly hired staff. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 5/18/2022 Regulatory Consultant|5662+++03/10/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy Double Hill campus TIME OF VISIT (FROM - TO): 10:30 DATE: March 10, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title HB Compliance Specialist RB Compliance Specialist List of Areas / Topics covered during visit: • Current census is 52 and the licensed bed capacity is 53. • Discussion of the residents in the program and the program's milieu. • Discussions of Newport's staffing and hiring. • Physical plant inspection of the facility; no health or safety concerns observed. • Observation of the residents participating in their daily programming. • Conversations with a few residents; no concerns for their safety or well-being reported. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Patrick Hughes 3/21/2022 Regulatory Consultant Date|

 

6249+++08/29/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Todd Hill campus TIME OF VISIT: 10:30 AM DATE: August 29, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Two (2) Newport Academy Compliance Specialist. Areas / Topics covered during visit: • Discussion of the current census, which is 42, and the LBC is 54. • Discussion of Newport Academy Todd Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Todd Hill's staff regarding the status of Todd Hill's milieu, the clinical programming, incidents, and activities for the residents. • Discussion with Newport Academy Todd Hill's staff regarding recent Exceptional Circumstances Reports, and recent SIU investigations. • Inspection of the Todd Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Todd Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 8/29/2024 Regulatory Consultant Date|6205+++06/18/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Double Hill campus TIME OF VISIT: 10:00 AM DATE: June 18, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Two (2) Newport Academy Compliance Specialists. Areas / Topics covered during visit: • Discussion of the current census, which is 50, and the LBC is 54. • Discussion of Newport Academy Double Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Double Hill's staff regarding the status of Double Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Double Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Double Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 7/1/2024 Regulatory Consultant Date|6204+++03/20/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Todd Hill campus TIME OF VISIT: 10:30 AM DATE: March 20,2024 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Newport Academy Director of Operations Areas / Topics covered during visit: • Discussion of the current census, which is 49, and the LBC is 54. • Discussion of Newport Academy Todd Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Todd Hill's staff regarding the status of Todd Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Todd Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Todd Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 3/25/2024 Regulatory Consultant Date|6084+++12/20/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Todd Hill campus TIME OF VISIT: 1:00PM DATE: December 20,2023 & January 10,2024 AGENCY PERSONNEL WHO PARTICIPATED: Newport Academy Compliance Specialist. Areas / Topics covered during visit: • Due to this Regulatory Consultant being positive for covid 19, the December 20th visit was held virtually, an in-person visit was made 1/10/24. • Discussion of the current census, which is 38, and the LBC is 54. • Discussion of Newport Academy Todd Hill's current staffing levels, vacant positions, and hiring activities. • Discussion with Newport Academy Todd Hill's staff regarding the status of Todd Hill's milieu, the clinical programming, incidents, and activities for the residents. • Inspection of the Todd Hill's physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. • Observations of resident participating in the Todd Hill programing. Corrections implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: Not applicable. Patrick Hughes 1/23/2023 Regulatory Consultant Date|5720+++03/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Newport Academy / Todd Hill TIME OF VISIT (FROM - TO): First shift / Second shift_____ DATE: _3/30/22_ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Quality Assurance Manager Executive Director List of Areas / Topics covered during visit: Youth in the program, the physical plant, and staffing. There were total of 49 youth residing at the facility. The executive director, campus director along with 3 supervisors were on duty. There were a total of 7 therapist on duty. There were a total of 18 staff on duty one of which was a floating staff that helps out in areas of need. The program expects a potential intake later today and the floating staff will cover the living area of the new intake. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations (a) Sleeping accommodations for each child shall have adequate area, spacing and equipment in accordance with the child's age and needs. Bedrooms shall contain a window unless there is a 24-hour ventilation system approved by the state or local health department. Heating facilities shall be sufficient to maintain a room temperature consistent with existing department of health services' guidelines. Separate sleeping quarters shall be provided for children of the opposite sex six years of age or over. The facility shall provide each such child with a single bed with adequate linens and covers suitable for the temperature, and a locker, dresser or other storage space for the child's private use conveniently located in or near the child's sleeping room. One poster with marijuana as part of the content was removed from the wall. One bedroom needed items removed from the floor. Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. One dorm's refrigerator needed cleaning. Two dorms' refrigerators were missing a thermometer. One dorms refrigerator thermometer was not functioning. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan______________ ____3/30/22_____________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6270+++10/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Silver Hill Therapeutic Services-Klingenstein House Residential TIME OF VISIT (FROM - TO): 10:45am to 12:30pm DATE: 10/21/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Director, Quality Director, Nursing List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain a program update and tour the physical plant. A meeting was held with the Program Director and Quality Director. Topics discussed included: • Current LBC is 5. Current census is 3. • No calls to emergency services or exceptional circumstances • Discussed current residents and milieu. No incident reports completed since last visit. • Discussed staffing. • Reviewed personnel files for most recent hires. • Reviewed case record information for a current resident • Reviewed discharge information for a recently discharged resident. • Discussed clinical and recreational activities for the residents. Milieu Observation: • Residents were in school during the visit. Physical Plant: • Toured the home with the Quality Director. No safety concerns observed. The home is very clean and maintained well. Corrective Actions implemented as a result of previous visit: NA Areas of regulatory non-compliance identified during this visit: NA Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. No Regulation Compliance Plan is required for this Licensing visit. James Funaro Date: 10/24/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director|

6056+++11/17/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Learning Clinic, Inc TIME OF VISIT (FROM - TO): 12:00pm to 12:45pm DATE: November 17, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The program's licensed bed capacity is thirty-eight and currently there are no youths residing at the facility. A walkthrough of one of the congregate care buildings was conducted with program personnel and feedback was given to address minor issues. No citations were identified by the regulatory consultant during the quarterly inspection visit. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW December 14, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5721+++03/31/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Learning Clinic TIME OF VISIT (FROM - TO): First shift _____ DATE: _3/31/22_ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director Executive Secretary Maintenance List of Areas / Topics covered during visit: Youth in the program, the physical plant, and staffing. There were total of 2 youth residing at the facility in Briggs cottage. Both youth were at work with one staff on duty. The executive director, new school administrator and administrative assistant were on duty. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations (a) Sleeping accommodations for each child shall have adequate area, spacing and equipment in accordance with the child's age and needs. Bedrooms shall contain a window unless there is a 24-hour ventilation system approved by the state or local health department. Heating facilities shall be sufficient to maintain a room temperature consistent with existing department of health services' guidelines. Separate sleeping quarters shall be provided for children of the opposite sex six years of age or over. The facility shall provide each such child with a single bed with adequate linens and covers suitable for the temperature, and a locker, dresser or other storage space for the child's private use conveniently located in or near the child's sleeping room. The bedroom in apartment A needed cleaning. The ceiling tiles in the hallway near the bedroom needed replacing due to water damage from a previous leak in the roof. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan____________ ___3/31/22___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6157+++04/01/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wellspring RT TIME OF VISIT (FROM - TO): First shift____ DATE: 04/01/24_ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director Coordinator of Organizational Excellence List of Areas / Topics covered during visit: Youth in the program, the physical plant, and staffing. There were a total of 13 youth residing in Beauvais House and they were all upstairs in their bedrooms. The results of the review of personnel of files will be attached to this report on a later date. In Shiloah House there were 4 youth residing in the home and they were all sitting at the kitchen table talking and one was playing an acoustic guitar. There was a clinical director, 3 clinicians and 4 direct care staff, including the cook on duty in Beauvais House. There was a Program director, 1 clinician and 3 direct care staff on duty In Shiloah. There was also 1 nurse on duty to cover the campus. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan 04/01/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5723+++03/30/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Wellspring TIME OF VISIT (FROM - TO): First shift / Second shift_____ DATE: _3/30/22_ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Quality Assurance Manager Executive Director Program Director - Shiloah House List of Areas / Topics covered during visit: Youth in the program, the physical plant, and staffing. There were total of 9 youth in Beauvais House and 6 youth in Shiloah House. There were 5 staff on duty, 2 therapist, a program director and a nurse. The provider was creating 3 twenty hour positions to have an extra staff on duty at night. The provider was creating a 32 hour therapist position, whose duties would be split between conducting therapy with youth in the house and animal therapy in the barn. Corrective Actions implemented as a result of previous visit: None Areas of regulatory non-compliance identified during this visit: None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan__________ ____3/30/22___ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

 

 

 

6255+++09/13/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __10:30 to 11:30am_______ DATE: 9/13/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations VP Residential Services Milieu Manager List of Areas / Topics covered during visit: • Announced visit to Kraft House. • Census 10. • Physical plant inspection was conducted. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. • One case record reviewed and found to be in compliance. Corrective Actions implemented as a result of previous visit: Completed. Section 17a-145-73. Sleeping accommodations. Room # 515: Blood found on the wall. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __9/17/24__ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6244+++05/28/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __10am to 3pm__________ DATE: 5/28/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations VP- Human Resources List of Areas / Topics covered during visit: • Announced visit to Kraft House. • Physical plant inspection was conducted. No residents were in the unit. See below. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. • One case record reviewed and found to be in compliance. • Reviewed personnel files of school staff that work in Safe Haven and Kraft House. Corrective Actions implemented as a result of previous visit: No SDP from last visit. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. Room # 515: Blood found on the wall. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __6/28/24____ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6245+++03/27/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __10am to 12pm__________ DATE: 3/27/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • Unannounced visit to Kraft House. • Physical plant inspection was conducted. Blood found on wall, but maintenance will clean and remove. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. • One case record reviewed and found to be in compliance. Corrective Actions implemented as a result of previous visit: Completed. No SDP from last visit. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __7/25/24____ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6028+++11/02/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __9am to 1pm__________ DATE: 11/2/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations VP of Human Resources RN List of Areas / Topics covered during visit: • Census is 12. LBC 12. • Kraft House remains on a 4th Provisional License (60 days). • All youth were at school at the time of the visit. • Physical plant inspection was conducted. See below. • Fire drills reviewed and in compliance. • Reviewed Personnel files. (6) No concerns. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. The Director of Nursing is on maternity leave, but her position is being covered by a full time RN. • One open and 2 discharge files reviewed and found to be in compliance. Corrective Actions implemented as a result of previous visit: No SDP from last visit. Areas of regulatory non-compliance identified during this visit: At the time of the visit the following citations were documented. The program completed the areas cited on 11/3/23 as evidence of photos via email. No further action required. Section 17a-145-73. Sleeping accommodations. • RM 217. The youth a vulgar message written on paper found taped to bedroom wall. • RM 218. The wall next to client's bed has evidence of blood splatter due to resident smearing blood from bleeding nose. Maintenance removed the blood from the wall and a behavior plan was created and implemented. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __11/15/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5970+++07/07/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __9am to 12pm__________ DATE: 7/7/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • Census is 8. LBC 8. • Kraft House is on a 2nd Provisional License (60 days). The License expires 7/22/23. • All youth were at school at the time of the visit. One youth, 11 years old is on census and a waiver was approved. • Physical plant inspection was conducted and in compliance. See below. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. The Director of Nursing recently resigned, but the program was able to hire another Director of Nursing that will begin duties 7/10/23. • Reviewed fire drills and found to be incompliance • One case record reviewed. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: Physical Plant: At the time of the visit, the exit door 'safety' glass was found broken. One youth escalated in the milieu hallway and broke the window on two exit doors. Maintenance was able to use durable plexiglass to cover the affected area until a replace window is purchased. Although this is a temporary repair, please identify in the Service Development Plan an approximate date the exits doors will be restored to their original condition. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __8/1/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5925+++04/28/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / Kraft House TIME OF VISIT (FROM - TO): __9am to 12pm__________ DATE: 4/28/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP of Administrative Operations List of Areas / Topics covered during visit: • Census is 4. LBC 4. • This the first visit to the Kraft House since receiving the 1st Provisional License (60 days). The License expires 5/23/23. • At the time of the visit there was one youth in the program and the other youth in school. • Physical plant inspection was conducted and in compliance. • Discussed the programing, resident safety, etc. • Discussed staffing of shifts. • Reviewed medication. • One case record reviewed. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara __5/4/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6251+++08/28/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden-START (PRTF) Program TIME OF VISIT (FROM - TO) 11:00am to 12:15pm: DATE: August 22, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clinical Director Areas / Topics covered during visit: • Census: The residential program census was twenty-six (8 males and 16 females) at the time of the scheduled quarterly visit. • Admissions: In the last quarter the program reported that there were eight new admissions. • Discharges: The program confirmed that in the last quarter there were seven discharges. • Staffing: It was reported that the residential staffing consisted of twenty-eight full-time employees • Staff vacancies: The program confirmed that there were eleven staff vacancies in the last quarter. • Staff hires: There were three new hires in the last quarter. • Physical plant: A walkthrough of Marcy, Heaton and Brewster Units was conduced with the Director of Clinical Services to determine if the facility was in compliance with regulatory requirements. • Personnel: Eight employee records were reviewed on July 16, 2024, and three files did not have the required criminal background checks. On 8/9/24, the program provided documentation confirming that criminal background checks on all three employees had been completed. • SIU Reports: There were no reports in this in this quarter. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73: Sleeping accommodations. Upon inspection of bedrooms in all three cottages, furniture was in poor condition and did not meet regulatory standards. Section 17a-145-77: Dining areas and supervision. Upon inspection of the dining areas in Heaton and Brewster Cottages, food had not been properly stored and was left out in open containers. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW September 10, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6170+++05/14/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden-Start (PRTF) Program TIME OF VISIT (FROM - TO): 11:00am to 2:00pm DATE: May 14, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP, Clinical Services Program Director Clinical Director DCF Nurse Areas / Topics covered during visit: • Census: The residential program census was twenty-six (10 males and 16 females) at the time of the scheduled quarterly visit. • Admissions: In the last quarter the program reported that there were eleven new admissions. • Discharges: The program confirmed that in the last quarter there were thirteen discharges. • Staffing: The residential staffing consists of twenty-eight full-timers, three part-timers and eighteen per-diem employees. • Staff vacancies: The facility reported that there were fourteen staff vacancies in the last quarter. • Staff hires: The program had six new hires in the last quarter. • Physical plant: A walkthrough of Marcy, Heaton and Brewster Units was conduced with the VP of Clinical Services, program director and clinical director. The cottages were being maintained according to regulatory requirements. In the last quarter, Marcy Cottage became a boys' unit and Heaton and Brewster Cottages became girls' units. • Personnel: Employee records and files were not reviewed during the quarterly visit. During the past quarter, licensing responded to two incidents and completed two incident response notes. The first incident occurred on 12/21/23 and involved inappropriate contact between a PRTF Resident and day school client. The second incident occurred on 2/1/24 and involved a lack of supervision of clients while on the milieu. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW May 28, 2024 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6132+++03/11/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden-Start (PRTF) Program TIME OF VISIT (FROM - TO): 11:00am to 1:30pm DATE: March 11, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP, Residential Services Areas / Topics covered during visit: On March 11, 2024, a visit was conducted to address an incident that occurred at the facility on December 21, 2023. The incident involved inappropriate sexual contact between a resident from the PRTF Program and a client from the fifth-year day school program that is on the CCOH Campus. Female PRTF resident (age 14) was working in the kitchen, in the vocational program and requested to use the bathroom. Instead of being escorted to the bathroom that residents use, she was taken to the staff bathroom that is in a remote area next to the kitchen. The resident was left unsupervised in the bathroom and staff returned to the kitchen area. When the female resident did not return to her workstation, a kitchen staff went to check on her and resident stated that she was okay but did not open the door. The staff left the area and returned to the kitchen. When the resident had not returned to her workstation, a second kitchen staff went to check on her and requested that she open the door. When the resident opened the door, the staff saw that she was not alone and there was a male client in the bathroom with her. Cameras are in the dining hall but not in the kitchen or hallway where the staff bathroom is located. Video footage reviewed by the program showed that the male client (age 18) was eating breakfast in the dining hall, around 8:14am he left the area and went to the kitchen. At 8:17am, a staff in the dining hall noticed that the male client was missing and began searching for him. The male client returned to the dining hall around 8:28am and it was reported that he had been missing for a total of fourteen minutes. The male client was a participant of the fifth-year day school program that is on campus and it is unclear what prior contact he had with the female resident. It is suspected by staff that they may have met while during a school activity. The male client was expelled on the day of the incident. Physical plant: A walkthrough of Marcy, Heaton and Brewster Units was conducted with the VP of Residential Services. Male residents have been relocated to the Marcy Unit and female residents have been moved to the Brewster and Heaton Units. The cottages were appropriately furnished but the décor was below standard and needs to be addressed. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: 17a-145-61: Written policies and procedures. Upon review of program documentation, the female client arrived at the kitchen around 8:07am and supervision of the youth was transferred to kitchen staff. Records show that kitchen staff are not trained on procedures for supervising clients in the residential program or have knowledge about bathroom policy. Evidence was found that the program failed to follow its own policies and procedures for the supervision of clients. 17a-145-63: Chief administrative officer. Upon review of program documentation, the bathroom door was opened and unlocked and kitchen staff had not cleared the bathroom before allowing client to use it. The bathroom was in a remote hallway, staff returned to the kitchen and left the client unsupervised. Evidence was found that the program failed to ensure the safety of children by allowing untrained staff to supervise a client while participating in an on campus vocational program. Upon review of program documentation, staff from the day school was supposed to be supervising the male client but information show that staff had not been properly positioned and all areas in the dining hall were not monitored. Evidence was found that the program failed to ensure that adult participants in the fifth-year program do not have contact with clients from the PRTF Program. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW March 15, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6105+++01/30/2024+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden-Start (PRTF) Program TIME OF VISIT (FROM - TO): 11:00am to 12:30pm DATE: January 30, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Job Title VP, Residential Services Program Director Director of Nursing Areas / Topics covered during visit: • Census: The program's bed capacity has not changed and it remains at twenty-eight. • Admissions: December data shows that there were three female admissions and one male admission. • Discharges: December data shows that there were three youths discharged from the program. • Staff vacancies: December data shows that there were ten direct care staff vacancies. • Staff hires: December data shows that there were four new staff hired at the facility. • Physical plant: A walkthrough of Marcy, Heaton and Brewster Units was conduced with the VP of Residential Services and the program director. The cottages were being maintained according to regulatory requirements. • Residential: Plans are being developed to move males to the Marcy Unit and relocated females to the Brewster/Heaton Units. Policies and procedures are being updated and the final draft will be submitted to the Department on February 1st. • Nursing: Medical policies are being updated and the final draft will be submitted to the Department on March 1st. SIU Report: The program had one SIU report in the last quarter (1/9/24) that required follow-up and please see report in file for additional information. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW February 8, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6080+++12/04/2023+++December 19, 2023 The Children's Center of Hamden, Inc. 1400 Whitney Ave Hamden, CT. 06517 Re: Bi-annual licensing inspection at the Psychiatric Residential Treatment Facility/Start Program to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities 17-145-48 through 17A-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date corrections(s) will be completed. 17a-145-61: Written policies and procedures. (Evidence) Upon review of the agency manual, there was pertinent information missing and policies did not accurately reflect all program procedures. 17a-145-63: Chief administrative officer. (Evidence) Upon review of all three cottages, common areas and bedrooms contained antiquated and very outdated furniture and they need to be addressed. Windows in all cottages contained privacy film that were heavily scratched or marked and they need to be addressed. 17a-145-73: Sleeping accommodations. (Evidence) Upon inspection of Marcy Cottage, bedroom seven's ceiling contained a light fixture cover that was noticeably stained and it needs to be addressed. Bedroom eight contained a dresser that had multiple scratches and scuff marks and it needs to be addressed. Bedroom forty-eight contained a wall that had a small hole and it needs to be addressed. Heaton Cottage - Bedroom nine's carpet contained multiple large stains and it needs to be addressed. 17a-145-74: Lavatory facilities. (Evidence) Upon inspection of Marcy Cottage, one of the bathrooms contained a metal window frame that had rust and chipping paint and it needs to be addressed. The tub was no longer white and discolored from daily use and it needs to be addressed. Heaton Cottage - One of the bathrooms, contained a vanity that had chipping paint and it needs to be addressed. 17a-145-75: Health and medical treatment. (Evidence) Upon review of staff training documentation, emergency medication training was not being conducted by a licensed medical professional as required by regulations. See nursing guidelines for additional information. (Evidence) Upon review of medical policies, important information on medical practices and procedures was missing and it needs to be addressed. 17a-145-76: Kitchens, equipment, food handling. (Evidence) Upon inspection of the kitchen in Marcy Cottage, the oven contained a large amount of grease stains from daily use and it needs to be addressed. Once a finding is made that your agency has satisfactorily addressed the regulatory compliance issues. And all required supplementary materials have been received, the Department of Children and Families will be prepared to issue a regular license. Failure to submit a plan of correction or successfully implement a plan will result in the refusal to renew the license. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (959) 255-0615. Sincerely, Penny Woodward Penny Woodward, LCSW Regulatory Consultant|5960+++07/12/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START (PRTF) Program TIME OF VISIT (FROM - TO): 9:30am- 1:00pm DATE: 7-12-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: VP, Residential Services Lifeguard Nurse (2) Direct Care Worker/ Brewster Cottage Direct Care Worker / Heaton Cottage Direct Care Worker / Marcy Cottage Male clients List of Areas / Topics covered during visit: This was a scheduled quarterly visit to the START program, a psychiatric residential treatment facility (PRTF), to obtain a program update and tour the physical plant. A meeting was held with the VP of Residential Services who reported on the following: • Census: 21 residents (8 females, 13 males). Female admission scheduled for today. • Food Services: Cafeteria schedule is lunch only Monday-Friday, other meal deliveries to cottage, take-out dinner on Sundays. • Summer school. • Summer worker program with Horticulturist. • Recreation activities on campus. • Anticipated video camera upgrade on campus. • Staff vacancies; three direct care workers; one part time nurse. • Fencing. • Clinical Department: Clinician positions are full; VP of Clinical Services on leave, covered by a licensed clinician administrator. • Incident data for the quarter not available. • Recent 190th birthday celebration for CCOH. • DSS authorization for full capacity of 28 beds. Physical Plant: The Vice President of Residential Services facilitated a tour of the Brewster, Marcy and Heaton cottages. • All interior areas appeared clean and organized. • Overgrown vegetation observed at Marcy and Heaton cottages. • Stockade fence in rear yard of Marcy has been repainted. • Client interviews with male residents in two cottages. • Milieu observation. • Drinking water available. • Discussion on window coverings. Swimming pool: A tour was conducted of the facility outdoor pool. Topics discussed with Lifeguard on duty included: • Several direct care staff present in pool area when clients are in the pool. • Swim testing procedures for clients. • Pool rescue equipment. • Pool water-testing logs. • Cell phone and walkie-talkie for communication. • Security of pool house. • Three Lifeguards cover pool schedule. Milieu Observation: • Medication administration in Brewster. • Lunch in male cottages. • Outdoor recreation activity. • Swimming pool. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - A service development plan is not required following this Licensing visit. Kathleen Forsythe, LCSW Date: 7-17-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services|5950+++06/21/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START (PRTF) Program TIME OF VISIT (FROM - TO): 10:30am - 2:00pm DATE: 6-21-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Human Resource Hiring & Training Manager VP of Human Resources Chief Development Officer List of Areas / Topics covered during visit: This was a scheduled visit to the START program, a psychiatric residential treatment facility (PRTF), to conduct a semi-annual personnel file review for regulatory compliance. A meeting was held with the Human Resource Hiring & Training Manager and the VP of Human Resources. Topics discussed included: • Professional license verification • Annual CPR refresher training • Physical exam documentation Eight personnel files were reviewed. No regulatory deficiencies were noted. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - A service development plan is not required following this Licensing visit. Kathleen Forsythe, LCSW Date: 6-22-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services VP, Human Resources|5923+++04/27/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START (PRTF) Program TIME OF VISIT (FROM - TO): 10:00am - 1:50pm DATE: 4-27-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: VP of Residential Services Chief Executive Officer Client (male) VP of Human Resources Director of Human Resources List of Areas / Topics covered during visit: This was a scheduled visit to the START program, a psychiatric residential treatment facility (PRTF), to tour the physical plant and obtain a program update. A meeting was held with the Vice President of Residential Services and VP President of Human Resources. Topics discussed included: • Census = 24 (9 females, 15 males) • Staff Vacancies (4 direct care workers, 2 nursing positions); all clinician positions are filled • Nursing coverage for the PRTF • Length of stay in the PRTF for some residents • New Director of Human Resources • New Principal in the education program • Recent successful Joint Commission triennial survey • Staff appreciation activities • Increased communication with staff and administration; Quarterly 'All Staff' meetings; Monthly staff/CEO lunches • On-site psychiatrist activities • Review of incident data report for the quarter Meeting held with VP of Residential Services and CEO. Topics discussed included: • Investigations • Proposed subacute program at CCOH; possible renovations for ADA compliance • Emergency physical intervention reduction initiative • Proposed upgrade to campus fencing; proposed gate at main entrance • Emergency physical intervention data reflects an increase due to DPH new category ('restriction of movement') VP of Residential Services facilitated a tour of the three PRTF cottages. • All areas appeared very clean and well organized. Case record Review - One client record reviewed for regulatory compliance and PRTF Standards compliance. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - A service development plan is not required following this Licensing visit. Kathleen Forsythe, LCSW Date: 5-2-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services|5844+++01/05/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. (CCOH) - START/PRTF Program TIME OF VISIT (FROM - TO): 10:00am-12:30pm DATE: 1-5-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Chief Development Officer Vice President, Residential Services Vice President, Clinical Services Director of Residential Services Food Services Workers Client List of Areas / Topics covered during visit: At the request of CCOH, a scheduled meeting was held onsite with three agency administrators to tour physical plant space for a proposed new co-ed eight bed program. The Chief Development Officer reported that CCOH was contacted by DCF to consider opening the sub-acute portion of an urgent care center. It was reported that an agreement has been made between Yale New Haven Hospital and CCOH to serve children in need of short term residential care when discharging from the hospital Emergency Department. The space is located in Wakeman Hall on the first floor and contains numerous rooms to be used for bedrooms, a kitchen, offices, and two lounges. Two full bathrooms are housed in the space, one of which is ADA compliant. Clinical services and staffing ratios were discussed. Renovation plans were discussed (addition of fire sprinklers, nursing office, kitchen, adding a ramp at a rear exit, ligature-risk assessment, consultation with the fire marshal regarding emergency exits, etc.). Discussion held on bedroom size requirements listed in the child caring facility regulations. It was reported that CCOH is still considering DCF's request and may move forward with submitting a proposal to the Department. An unscheduled visit was conducted at the START/PRTF program with the Vice President of Residential Services and the Director of Residential Services. Topics discussed included: • Current census in the START program is at 16 (9 females, 7 males) • Female client in the program for more than one year • Provider meeting scheduled for this date to discuss a male client currently hospitalized • Average length of stay for clients in the PRTF • Supervisory coverage seven days per week • Recent holiday activities • Meals for the PRTF program continue to be served in the cottages instead of the Cafeteria, with the exception of lunch on school days • Storage of dry goods in cottage kitchens • New game room scheduled to open • Client incidents • Recent COVID cases among clients and staff; mask requirement for cottage staff has remained in place since start of pandemic • Staffing vacancies (3 direct care workers, two nurses, 3 clinicians) • CEO monthly lunch meetings with staff • Unannounced visits from DPH • Physical plant tour of Brewster and Marcy cottages. All appears appeared very clean and organized. Heaton cottage was not observed due to a client on quarantine status due to testing positive for COVID. The Cafeteria was observed during the lunch period: • Lunch served this day consisted of pesto chicken pasta, minestrone soup, garden salad, milk (including chocolate and lactose-free) and choice of three fresh fruits. • Four kitchen workers were on duty along with a paid client worker in the dish room. • The client was interviewed, and no complaints were reported. • Observed lunch being served to day school students and the PRTF residents. Numerous school staff and supervisors were observed eating lunch with students throughout the Cafeteria. • When asked, a food services worker reported that there was one staff opening in the Kitchen. Corrective Actions implemented as a result of previous visit: • A service development plan submitted by The Children's Center of Hamden following a November 2022 Licensing visit that addressed regulatory citations in relation to staff training documentation for CPR and restraint. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 1-6-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services Chief Development Officer|5826+++11/17/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. (TCCOH) - START/PRTF Program TIME OF VISIT (FROM - TO): 9:30am - 1:30pm DATE: 11-17-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Human Resources Human Resources Coordinator Training & Hiring Manager VP of Support Services Culinary Arts Teacher Education Director Client List of Areas / Topics covered during visit: This was a scheduled Licensing visit to conduct a semiannual personnel file review, as well as to review training records for staff affiliated with the psychiatric residential treatment facility (PRTF) for standards compliance. Personnel file review: • Two personnel files of recently hired staff were reviewed. See 'Areas of Regulatory Non-Compliance' below. PRTF staff training records review: • Employee restraint and CPR training documentation for 2022 for the PRTF program was reviewed. • Agency switched restraint training programs in the Fall of 2022 from CPI (Crisis Prevention Institute) to CCG (Crisis Consulting Group). • Ten employees attended a CCG 'train the trainer' session on 8-31-22. • Training documentation for 66 employees in the PRTF (psychiatric residential treatment facility) program was reviewed. PRTF standards require semiannual restraint refresher training and annual CPR training. See 'Areas of Regulatory Non-Compliance' below. Staff Appreciation Event: • Luncheon held during visit for employee appreciation. • Observation of agency's new wood-fired pizza oven trailer in operation. • Interview with client learning vocation skills. • Interviews with Culinary Arts Teacher and Director of Education. Corrective Actions implemented as a result of previous visit: • A service development plan submitted by The Children's Center of Hamden following an October 2022 Licensing visit that addressed regulatory citations in relation to cottage kitchens was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 1. The results of a criminal history background check and the results of a child protective services background check for one employee are dated after the employee's hire date rather than prior to hire. 2. Documentation of semiannual restraint training was not found for six employees as required by §483.3 76(f). Staff must demonstrate their competencies as specified in paragraph (a) of this section on a semiannual basis and their competencies as specified in paragraph (b) of this section on an annual basis", listed under 483.376 Education and Training in Appendix N- State Operations Manual for Psychiatric Residential Treatment Facilities (PRTF) Interpretive Guidance from the Center for Medicare & Medicaid Services. 3. No evidence was found in files reviewed that any PRTF staff have been trained annually in CPR as required by §483.376(b) 4. No evidence was found that one perdiem nurse has been trained in CPR. 5. Evidence was found that 42 staff members affiliated with the PRTF have participated in online CPR training only and are not certified in CPR. No evidence was found that these staff completed the hands-on skills demonstration of CPR as required by §483.376(d) "Staff training must include training exercises in which staff members successfully demonstrate in practice the techniques they have learned for managing emergency safety situations." Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 11-22-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services VP, Support Services HR Director|5790+++10/06/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, inc. - START Program TIME OF VISIT (FROM - TO): 12:30pm-2:15pm DATE: 10-6-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Vice President of Residential Services • Director of Residential services • Brewster Cottage Program Manager • Marcy Cottage Program Manager • PRTF program Psychiatrist • Vice President of Clinical Services • Medical APRN Areas / Topics covered during visit: This was an unannounced Licensing visit to tour the PRTF cottages and obtain an update on the PRTF program. Topics discussed: • Admissions re-opened for the PRTF program earlier this week after follow-up visit from DPH and accepted corrective action plan • Current census = 11 (7 males, 4 females) after two females discharged this week • Anticipated admission scheduled for 10-11-22 • Physical plant tour of Brewster, Heaton, and Marcy cottages, as well as Clinic. Cottages contained seasonal décor. Areas in some boys' bedrooms in need of touch-up painting. • Scheduled summer/fall events (Fall Carnival, Family Day, acrobat show, football camp, musician classes, cottage bake-off, cottage decoration contest, haircare/barber classes, talent show, etc.) • Recreation activities no longer held in the community since Summer 2022 • Emergency Safety Manager office/Onsite supervisor office moved to the Clinic • Meal delivery continues to the cottages; lunch only served in dining hall on school days for PRTF clients; ensuring food safety for meals delivered to cottages • Numerous dry goods not stored in sealed containers in Marcy cottage, and Brewster/Heaton rear kitchen • Condition of cottage bathroom shower curtains; deteriorated condition of bathroom stalls in boys' cottages • Additional storage needed in some bedrooms • New TV purchased for Heaton cottage • New 'welcome room' in Marcy cottage for new admissions • CCOH purchased a pizza truck for weekly pizza day; offers vocational opportunities for some students • Weekly outdoor co-ed rec activities on campus • Weekly movie nights in Cafeteria • Renovations to Marcy bathroom to reduce ligature risk areas • Deteriorated fence in Marcy cottage backyard • Brief meeting with PRTF Leadership team • New PRTF Psychiatrist began duties in August 2022 • Part-time Psychiatric APRN hired in October for EDT & OPCC programs Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-76 Kitchen, Equipment, Food-Handling • A refrigerator/freezer in Heaton cottage does not contain thermometers to ensure proper temperatures are maintained. • Disposable dishes were not stored in a manner to prevent contamination in Brewster cottage. • Perishable food from the breakfast meal was observed on a dining table in Brewster cottage, which does not contain a refrigerator. • Numerous dry goods in the Marcy, Brewster and Heaton cottages are not stored in a manner to prevent contamination. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 10-7-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP of Residential Services|5753+++07/21/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START Program TIME OF VISIT (FROM - TO): 10:00am - 2:15pm DATE: 7-21-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Chief Development and Engagement Officer Vice President of Residential Services HR Director Lifeguard WJ Several clients List of Areas / Topics covered during visit: This was a scheduled visit to conduct a semi-annual personnel file review and to tour the PRTF cottages. • Twenty-one (21) personnel files were reviewed of PRTF staff hired since January 2022. • Physical plant tour of the Marcy, Brewster, and Heaton cottages: areas appeared clean and organized • Milieu observation in three cottages • Client interviews • Physical plant tour of the campus swimming pool and interview with Lifeguard on duty re: client swim testing, pool water testing, safety equipment, certifications, staff supervision locations in pool area, availability of drinking water and phone, security of pump house, etc. • Meeting with Chief Development and Engagement Officer. Topics discuss: o Beacon Healthcare providing consultation resources for the PRTF program effective this month o New psychiatrist to start full time in August 2022 o VP of Clinical Services filled by existing employee o All PRTF Clinician positions are filled; VP of Clinical Services covering the Clinical Director position o Program Manager assignments/locations in three PRTF cottages o Random weekly audits of orientation checklists and supervision notes for skills assessments of new employees o Monthly 'Direct Care Worker 101' trainings o Revised competency assessments for probationary employees o Waiting on the 2567 report from DPH from Spring 2022 recertification process o Off campus trip client supervision ratios (1:3); licensed clinicians make determination for client eligibility for off campus rec trips o Group sessions held in cottages with clients by nursing staff to discuss neurological protocol for head injuries o Use of two temp agency RN's o Clinicians providing education for residential managers Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW DATE: 7-25-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP of Residential Services Chief Development and Engagement Officer|5708+++06/06/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START/PRTF program TIME OF VISIT (FROM - TO): 1:30pm-4:00pm DATE: 6-6-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Chief Executive Officer Chief Operations Officer Vice President of Residential Services Director of Residential Services Vice President of Clinical Services Quality Assurance/Compliance Coordinator Lead Environmental Safety Manager/Lifeguard DCF Regulatory Consultant List of Areas / Topics covered during visit: This was an unannounced visit to tour the physical plant of the PRTF cottages and swimming pool area, and, to meet the new CEO. • Meeting with new CEO & COO • Recent IJ report • Consolidation of cottages • Census: 19 residents • Admissions status • Cottage physical plant tour with Residential & Clinical Management, and QA • Milieu observation in three PRTF cottages; conversations with residents • Food Services discussion with VP of Residential Services • Physical Plant tour of campus swimming pool o Pool shed o Lifeguard and CPR certifications o Town of Hamden pool inspection certificate o Safety signage o Lifesaving equipment o Cell phone and two-way radio o Swim test logs o Pool water testing logs o Drinking water availability in pool area Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 6-9-22 _______________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: COO VP, Residential Services|5701+++05/18/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden Inc. - START/PRTF Program TIME OF VISIT (FROM - TO): 1:25pm - 3:40pm DATE: 5-18-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Clinical Services Residential Director Direct Care Workers - 5 Clients - 10 (8 males, 2 females) Nurse, LPN Vice President of Residential Services Interim CEO Supervisor/Trainer Compliance/Quality Assurance Coordinator List of Areas / Topics covered during visit: This was an unannounced visit to observe the milieu and interview clients. • COVID testing and safety protocols • Emergency exit testing • Meal service • Milieu observation • Update on DPH activities • Physical plant tour of living units (Kids Cottage, Care, Brewster, Heaton cottages) Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW 5-19-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services Interim CEO|5695+++05/13/2022+++ Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - START (PRTF) Program TIME OF VISIT (FROM - TO): 1:00pm - 5:30pm DATE: 5-13-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Title: CFO/ Interim CEO team Executive Office Manager Senior Director of Clinical Services Female clients (4) Male client (1) Areas / Topics covered during visit: This was an unannounced Licensing visit to interview DCF-involved clients. • Staff training activities this week • DPH corrective action plan • Revised EPR policy and form • Revised Incident policy and form • Incident tracking by Executive Office Manager • COVID testing, protocols, etc. • Client interviews Corrections implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW 5-16-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM cc: VP, Residential Services Interim CEO|5655+++03/15/2022+++Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Children's Center of Hamden, Inc. - PRTF/START program TIME OF VISIT (FROM - TO): 11:30am-1:30pm DATE: 3-15-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President, Residential Services Vice President, Clinical Services Clinic Director/APRN Nursing Supervisor Director of Compliance, Safety & Quality Improvement Chief Development Officer Interim CEO Director of Human Resources List of Areas / Topics covered during visit: • Unannounced visit • Tour of physical plant (Brewster, Heaton & Marcy cottages) • Carpeting in client bedrooms slated for replacement • Tour of Clinic • Residential management restructuring of personnel, promotions, etc. • Census • Staff vacancies, use of perdiem clinicians from other CCOH programs • Search activities for open CEO position • Staff appreciation activities • Current emergency physical intervention program • Moving Program Managers, Campus Supervisor, & Brewster/Heaton case manager offices into cottages • Expansion of Dining Hall hours in April • Psychiatrist search activities • Temporary division of CEO duties among three administrators • Reported full compliance with Dept. of Public Health Corrective Actions implemented as a result of previous visit: None. Areas of regulatory non-compliance identified during this visit: None. Katheen Forsythe 3-15-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: VP, Residential Services|

6258+++09/12/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 9:00 to 10:30 pm DATE: September 12, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 16 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 9/16/24 Regulatory Consultant Date|6259+++05/29/2024+++July 1, 2024 Hector Glynn, President and Executive Director Village for Families and Children 1680 Albany Avenue Hartford, CT 06105 RE: CCF/RT- 44 Eagle House Dear Mr. Rodriguez, On May 29th and May 30th, 2024, a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, the Psychiatric Residential Treatment Facilities Guidelines, and the DCF Guidelines for the Administration of Medication by Certified Staff. Please review the areas identified and submit the regulatory compliance plan of correction to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance and 2. the date correction(s) will be completed. The areas of non-compliance are as follows: Regulations for the Operation of Child-Caring Agencies and Facilities 17a-145-73 Sleeping accommodations. Evidence: The bedroom doors in bedrooms #1 & # 4 in the Brainard Building rub against the floor and have caused scratches and marks to the bedroom floors. Evidence: The bedroom door in bedrooms #1 in the Goodwin Building rubs against the floor and has caused scratches and marks to the bedroom floor. Evidence: The top of the staircase leading to Goodwin Building bedroom hallway there is a piece of floorboard loose and sticking up creating a tripping hazard. 17a-145-74 Lavatory facilities. Toilet articles and linens. Evidence: The large bathroom on the second floor of the Brainard Building has 2 shower stalls that have missing bathroom tile / tiled soap dishes leaving an opening exposing patches of what appears to be old, hardened tile grout. 17a-145-76 Kitchens, equipment, food handling. Evidence: The cabinet trim is missing from under the stove in the Brainard building kitchen. Psychiatric Residential Treatment Facilities Guidelines CFR 483.358 Orders for the Use of Restraint or Seclusion. Evidence: 1 case record had one incident of restraint where the restraint ordered was different from the restraint that was performed. (1-person seated restraint was ordered, a 2-person seated restraint was performed). CFR 483.370 Post-Intervention Debriefings. Evidence: In 5 case records involving 7 physical restraints there is no evidence a debriefing between the staff and the resident occurred. Evidence: In 1 case record there were 2 restraints where the staff / client debriefing was late (more than 24 hours from the time of the restraint). Evidence: In 4 case records there were 15 restraints where the staff and supervisory debriefing was late (more than 24 from the time of the restraint). Once the licensing unit has reviewed and accepted your plan of correction and has determined that your agency is in compliance with the regulations a decision will be made regarding the issuance of a regular 24-month license. Until the Department renders a decision your current license will remain in effect. Sincerely, Patrick Hughes Patrick Hughes DCF Licensing Unit 860-550-6552p 860-716-2199c patrick.hughes@ct.gov|6141+++03/28/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 10:00 to 11:30 pm DATE: March 28, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 21 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 4/1/24 Regulatory Consultant Date|6078+++12/14/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 9:45 am to 11:30 pm DATE: December 14, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 23 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Observations of the Eagle House residents and the interactions between the residents and Eagle House staff. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 12/22/23 Regulatory Consultant Date|6018+++09/14/2023+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 11:00 am to 12:30 pm DATE: September 14, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 19 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 9/14/23 Regulatory Consultant Date|5937+++05/31/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 10:00 am to 11:30 am DATE: May 31, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 21 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 5/31/23 Regulatory Consultant Date|5907+++03/28/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 10:00 am to 11:30 am DATE: March 28, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Senior Program Director List of Areas / Topics covered during visit: • Discussion of the current census; there are 20 residents, and the LBC is 28. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Observations of the Eagle House residents and observations of the interactions between Eagle House staff and the Eagle House residents. • Inspection of the Eagle House physical plant to assess the cleanliness of the home, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes Regulatory Consultant Date 3/28/23|5894+++12/19/2022+++505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 10:00 am DATE: December 19, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Eagle House Program Director List of Areas / Topics covered during visit: Census The current census for Eagle House is 20 and the licensed bed capacity is 28. One resident is currently hospitalized but is expected to return soon. Eagle House has seen a slowdown in referrals as of late. Discussion of the residents' progress in the program and the program's milieu. The residents are doing well at Eagle House with incidents and physical holds having decreased over the last few months. Most of the Eagle residents will visit home on Christmas either for the day or overnight. There are several residents that are on discharge delay due to adoption disruptions, unstable housing for some families. During the quarterly visit this regulatory consultant had planned to walk through the school building to observe the school day in progress. As this regulatory consultant approached the entrance there was a student in crisis at the entrance. The student was being supported by staff and the staff were attempting to deescalate the situation. As a result of the situation at the entrance this regulatory consultant opted to forego the school walk through until the next quarterly visit. Discussion of current staffing levels and hiring of vacant positions. Eagle House has created a clinical case manager position who will be responsible for insurance approvals, authorizations, and commercial insurance approvals. There is a large group of Eagle House new hires that will start on January 9th. There are still vacant direct care positions, mostly for 1st shift and weekend positions. The Village is offering bonuses for weekend shift positions. Eagle House can fill any vacant shifts with the use of per-diem staff, supervisors, and overtime for current workers. Physical plant inspection of the facility. All areas of the program were clean and organized with no health or safety concerns observed. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 2/23/2023 Regulatory Consultant Date|5799+++09/15/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Eagle House TIME OF VISIT (FROM - TO): 2:00 pm DATE: September 15, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title JT Eagle House Program Director List of Areas / Topics covered during visit: The current census for Eagle House is 21 and the licensed bed capacity is 28. There have been several recent discharges at Eagle House. There has been a slow down in referrals as of late, and there has been a shift in referrals with an increase of the number of referrals for 11- and 12-year-olds. Discussion of the residents' progress in the program and the program's milieu. The residents are doing well at Eagle House with incidents and physical holds having decreased over the last few months. The Eagle House residents are assigned into groups of 6 for treatment and activities. There are volunteers working on beautification projects at Eagle House painting murals and making the environment more child friendly. Discussion of current staffing levels and hiring of vacant positions. Eagle House has hired a Milieu Operations Director, who is responsible for overseeing and supervising the Eagle House supervisors. There is also a Milieu Administrator to be filled. This position will be responsible for equipment, environmental safety, payroll and documentation, and safety checks. There are some current vacancies for full time and part time staff. Eagle House can fill any vacant shifts with per-diem staff. Physical plant inspection of the facility. All areas of the program were clean and organized with no health or safety concerns observed. New items have been added to the residents' game room. Construction of permanent fencing around the campus will begin in spring of 2023. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 10/28/2022 Regulatory Consultant Date|5772+++08/24/2022+++August 24, 2022 Gallo A. Rodriquez, Executive Director Village for Families and Children 1680 Albany Avenue Hartford, CT 06105 RE: CCF/RT-44 Eagle House Dear Mr. Rodriguez, On August 23, 2022 we received your agency's service development plan. The plan submitted by you addresses the areas of non-compliance identified in the inspection report. This inspection included the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, the Psychiatric Residential Treatment Facilities Guidelines and the DCF Guidelines for the Administration of Medication by Certified Staff. The Department accepts the plan of correction and has determined that your agency has met the requirements for a regular license. This license is effective as of August 1, 2022 and is valid for twenty-four months. We thank you and your staff for your cooperative participation in the review process. Sincerely, Patrick Hughes Patrick Hughes Department of Children and Families 505 Hudson Street Hartford, CT 06106 (p) 860-550-6552 (f) 860-550-6665 patrick.hughes@ct.gov|5771+++06/22/2022+++July 22, 2022 Gallo A. Rodriquez, Executive Director Village for Families and Children 1680 Albany Avenue Hartford, CT 06105 RE: CCF/RT-44 Eagle House Dear Mr. Rodriguez, On June 22nd and June 23rd, 2022, a biennial licensing inspection was conducted at your facility. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, the Psychiatric Residential Treatment Facilities Guidelines, and the DCF Guidelines for the Administration of Medication by Certified Staff. Please review the areas of non-compliance identified on the enclosed Service Development Plans (part 1 and part 2) and submit your responses on the enclosed Service Development Plans to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Service Development Plan. Once the Licensing Unit has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four-month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Sincerely, Patrick Hughes Patrick Hughes DCF Licensing Unit 860-550-6552 860-716-2199 (cell) patrick.hughes@ct.gov DCF LICENSING UNIT INSPECTION REPORT Date of Licensing Visit: June 22nd & 23rd , 2022 Date Licensing Report Received by Facility: 7/25/22 License Type: CCF License No. #: CCF # 44 Date Service Development Plan Submitted to Licensing Unit: Corporate Name: Village for Families and Children Corporate Address: 1680 Albany Avenue, Hartford, CT Program Name: Eagle House Program Address: 1680 Albany Avenue, Hartford, CT Person Submitting Plan (Name and Title): Person Approving Plan (Name and Title): Date: Regulations for the Operation of Child-Caring Agencies and Facilities Statute/ Licensing Regulation # Non-Compliance Citation Plan of Correction/Service Development Plan A System to Prevent Re-Occurrence Completion Date Title Responsible to Monitor Plan 17a-145-73 Sleeping Accommodations Brainard Building. Bedroom # 5's Window Frame is bent which prevents the window from completely closing. Brainard Building. The Bedroom Hallway Flooring is peeling, has divots and has a missing piece of planking. A plan with a time frame to repair the flooring needs to be developed. Brainard Building The bedroom Hallway Exit Door has a crack in the window. DCF LICENSING UNIT INSPECTION REPORT Date of Licensing Visit: June 22 & 23, 2022 Date Licensing Report Received by Facility: 7/25/22 License Type: CCF License No. #: CCF #44 Date Service Development Plan Submitted to Licensing Unit: 8.23.2022 Corporate Name: Village for Families and Children Corporate Address: 1680 Albany Avenue, Hartford, CT Program Name: Eagle House Program Address: 1680 Albany Avenue, Hartford, CT Person Submitting Plan (Name and Title): Jennifer Timreck, LCSW, Senior Program Director Person Approving Plan (Name and Title): Hector Glenn, MSW Chief Operating Officer Date: 8.23.2022 Psychiatric Residential Treatment Facilities Guidelines Statute/ Licensing Regulation # Non-Compliance Citation Plan of Correction/Service Development Plan A System to Prevent Re-Occurrence Completion Date Title Responsible to Monitor Plan 42 CFR 483.358 Orders for the Use of Restraint or Seclusion 42 CFR 483.370 Post-Intervention Debriefings 42 CFR 483.360 Consultation with Treatment Team Physician # 13 Two case records reviewed had an order for physical restraint that was not signed by the ordering physician. # 15 One case record reviewed had an order for physical restraint that was not signed in a timely manner by the ordering physician. One case record contained a physical restraint in which the staff debriefing occurred more than 24 hours after the restraint. One case record contained one physical restraint where the consultation between the ordering licensed practitioner and the treatment team physician did not occur. This was a technical issue in the Carelogic system. The hold orders were being routed to the medical provider Andrea Cronin, APRN however the system was routing the hold order automatically to another person for both of these cases. The issue was reported to IT/Carelogic on 6/21/22 and has been rectified. Policy will be updated with the following: Hold orders will be signed by the MD as soon as possible, preferably within 24 hours, but no later than 3 days. Staff retraining on policy and procedure for staff debriefing in July- August 2022 staff meeting. Medical Director will re-educate medical providers on required documentation for consultation. The issue was reported to IT/Carelogic on 6/21/22 and has been rectified. Periodic sample reviews of hold orders. Policy review and reminders at staff meeting. Weekly reports of missing staff debrief forms are pulled directly from the electronic health record and reviewed by supervisors. Medical Director will develop a checklist for ordering practitioners to use when ordering holds. Completed 6/21/2022 8/24/22 8/24/22 8/31/22 Jennifer Timreck, LCSW Laine Taylor, D.O., M.B.A Jennifer Timreck, LCSW Laine Taylor, D.O., M.B.A|5669+++03/22/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children; Eagle House TIME OF VISIT (FROM - TO): 9:00 am DATE: March 22, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title JT Eagle House Program Director List of Areas / Topics covered during visit: • The current census for Eagle House is 21 and the licensed bed capacity is 28. There is a scheduled admission for today. • Discussion of the residents' progress in the program and the program's milieu. Incidents and physical holds have decreased over the last few months. • Discussion of current staffing levels and hiring for vacant positions. All the clinical vacancies have been filled, there are some vacant direct care positions and a supervisor position has been filled. At times Eagle House has needed to use some per-diem staff from outside agencies. Eagle House has a new initiative to increase the collaboration between the Eagle House disciplines (residential, nursing, clinical). • Physical plant inspection of the facility; no health or safety concerns observed. Construction of permanent fencing around the campus will begin soon. • Observation of the residents participating in their daily programming. Residents were in school during this quarterly visit. The school building was quiet and calm, and residents were engaged in their schoolwork. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Patrick Hughes 3/28/2022 Regulatory Consultant Date|

6240+++07/17/2024+++CF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Sub Acute (SACS) TIME OF VISIT (FROM - TO): 1:30 pm DATE: July 17, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Sub-Acute (SACS) Program Director List of Areas / Topics covered during visit: • Discussion of the current census, which is 4, and the LBC is 5. One (1) resident is currently hospitalized. • Discussion of The Village Sub-Acute program's current staffing levels, vacant positions, and hiring activities. • Discussion of The Village Sub-Acute program's milieu, the clinical programming, and activities for the residents. • Discussion with the Village Sub-Acute program's leadership regarding the expected opening of the 2nd building for the Village Sub-Acute program. • Discussion of recent incidents and behavior trends. • Observations of the Village Sub-Acute program residents and the interactions between the residents and The Village Sub-Acute program staff. • Inspection of the Village Sub-Acute program physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 7/18/24|6200+++06/17/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Sub Acute (SACS) TIME OF VISIT (FROM - TO): 12:00 pm DATE: June 17, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Vice President of Residential Services Sub-Acute (SACS) Program Director List of Areas / Topics covered during visit: • Discussion of the current census, which is 4, and the LBC is 5. • Discussion of The Village Sub-Acute program's current staffing levels, vacant positions, and hiring activities. • Discussion of The Village Sub-Acute program's milieu, the clinical programming, and activities for the residents. • Discussion with the Village Sub-Acute program's leadership regarding the expected opening of the 2nd building for the Village Sub-Acute program. • Discussion of recent incidents and behavior trends. • Observations of the Village Sub-Acute program residents and the interactions between the residents and The Village Sub-Acute program staff. • Inspection of the Village Sub-Acute program physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 7/1/24 Regulatory Consultant Date|6137+++02/07/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Village for Families and Children / Sub Acute (SACS) TIME OF VISIT (FROM - TO): DATE: February 7, 2024 AGENCY PERSONNEL WHO PARTICIPATED: Vice President of Residential Services Sub-Acute (SACS) Program Director List of Areas / Topics covered during visit: • Discussion of the current census, which is 4 residents, and the LBC is 5. • Discussion of Eagle House's current staffing levels, vacant positions, and hiring activities. • Discussion of Eagle House's milieu, the clinical programming, and activities for the residents. • Discussion of recent incidents and behavior trends. • Observations of the Eagle House residents and the interactions between the residents and Eagle House staff. • Inspection of the Eagle House physical plant to assess the cleanliness of the buildings, as well as to ensure there are no health or safety concerns. Corrective Actions implemented as a result of previous visit: Not applicable Areas of regulatory non-compliance identified during this visit: None at the time of this quarterly visit. Patrick Hughes 2/7/24|

6122+++03/31/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 79 RT TIME OF VISIT (FROM - TO): First Shift DATE: 6/30/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Operations List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were in a group session due to an administrative event being held at 65 Turnbridge. There were 3 direct care staff on duty and 1 clinician. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • Two item in the freezer was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 3/1/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6121+++12/20/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 47 RT TIME OF VISIT (FROM - TO): First Shift DATE: 12/20/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Program Managers (2) List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were in the home and all were in school at 65 Turnbridge. There were 2 support staff on duty. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling, was responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: Section 17a-145-74. Lavatory facilities. Toilet articles and linens (a) At least one toilet and washbasin shall be provided near sleeping quarters, recreation areas, and dining rooms respectively and shall have adequate hot and cold running water, equipment and supplies. Adequate bath facilities shall be in the same building as, and accessible to, sleeping quarters. The bathroom equipment for children shall be of appropriate size and height for the children's use. Each facility shall provide for bathrooms and toilets which shall allow for individual privacy. • A light bulb was missing from the powder room. Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • Cereal in the cupboard was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 12/20/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6120+++09/14/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 47 RT TIME OF VISIT (FROM - TO): First Shift DATE: 9/14/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Operations List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were in the home and all were in school at 65 Turnbridge. There were 2 support staff on duty. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling, was responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • Cereal in the cupboard was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 9/14/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6119+++06/30/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 47 RT TIME OF VISIT (FROM - TO): First Shift DATE: 6/30/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Operations List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were in the home receiving group treatment due to an administrative event at 65 Turnbridge. There were 4 staff on duty and 1 clinician. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling, was responded to satisfactorily. Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • One item in the freezer was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 6/20/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6118+++03/31/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 47 RT TIME OF VISIT (FROM - TO): First Shift DATE: 3/31/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Operations List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were either in school or counseling sessions at 65 Turnbridge. Corrective Actions implemented as a result of previous visit: None_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • Two items in the freezer were not sealed properly. One package of cereal was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 3/1/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

 

6128+++06/30/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 79 RT TIME OF VISIT (FROM - TO): First Shift DATE: 6/30/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President of Operations List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were in a group session due to an administrative event being held at 65 Turnbridge. There were 3 direct care staff on duty and 1 clinician. Corrective Actions implemented as a result of previous visit: Section 17a-145-76. Kitchens, equipment, food-handling Areas of regulatory non-compliance identified during this visit: Section 17a-145-76. Kitchens, equipment, food-handling All kitchens shall be clean, well lighted, properly ventilated and screened, and provided with essential and proper equipment for the preparation and serving of food. Storage, refrigeration and freezer facilities shall be adequate for the number of persons to be served. All perishable foods shall be refrigerated at a temperature at or below 45° Fahrenheit. Freezers and frozen food compartments shall be maintained at minus 10° to 0° Fahrenheit. Cooking utensils, dishes and tableware shall be in good condition and proper cleaning facilities for this equipment shall be provided. dishes shall be stored in a clean, dry place protected from flies, dust or other contamination. Food preparation and serving areas shall comply with Section 19-13-B42 of the public health code. Proper food handling techniques and sanitation to minimize the possibility of the spread of food-borne diseases shall be maintained. • Two item in the freezer was not sealed properly. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 6/30/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6130+++12/08/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services / Turnbridge 65 RT TIME OF VISIT (FROM - TO): First Shift DATE: 12/9/22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Vice President Quality Assurance Manager List of Areas / Topics covered during visit: Covered the status of the home and the physical plant. Six female youth were residing at the home. All were either in school or counseling sessions. Corrective Actions implemented as a result of previous visit: None______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: None_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Keith Bryan______ 12/13/22 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6282+++11/14/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Woodside Circle Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 10:00am-12:35pm DATE: 11-14-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Director of Nursing • Client List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing site visit to obtain an update on the program and tour the physical plant. A meeting was held with the Clinical Director and Senior Operations Manager. Topics discussed included: • Census: 11 males. The program is full. • Staffing: One Clinical Liaison vacancy; Maintenance person hired for interior painting. • Daytime programming transitioned to co-ed earlier this month; female clients reside in another house on campus. • Client grievance procedure. • Fire drills. • Three calls for police/emergency services in the quarter; one restraint. • Revamped clinical curriculum; coping skills group added; group therapy sessions are now held by gender. • Heated swimming pool closed last month. • Brief loss of power earlier this week - automatic generator activated. • Transgender client assigned to single bedroom with ensuite bathroom. • DCF-involved client successfully completed program and transferred to a Turnbridge step-down/extended care program late last month. • Semiannual personnel file review to be conducted next month. Milieu: • Lunch prep observed. • Brief interview with one male client who reported positive feedback on milieu safety, food quality, clinical services, and staff interactions. Physical Plant: Staff facilitated a tour of the physical plant interior. • All areas of the Woodside Circle house appeared very clean and organized. • Campus is beautifully landscaped. • Maintenance staff observed painting a bedroom. • Contractors on site upgrading shower plumbing in two bathrooms. • Several new furniture pieces observed in common areas. • Snack trolleys located on all floors of house. • New washer and dryer. • Broken windows blinds in some bedrooms to be addressed. Nursing: • Brief interview with APRN/Director of Nursing and a registered nurse. • Director of Nursing now qualified to administer sublocade. • APRN medication dispensing. • DCF nursing orientation completed since last Licensing visit. • Nursing coverage 24/7. • Storage and destruction process for unused controlled medication. • Medication refrigerator. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 11-19-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6227+++08/07/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Woodside Circle Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 10:15am-1:00pm DATE: 8-7-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Clients • Kitchen Staff • Education Coordinator • Director of Nursing List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing site visit to obtain an update on the program and tour the physical plant. A meeting was held with the Clinical Director. Topics discussed included: • Census: 11. The program is full. • Average length of stay • Staffing: There are no staff vacancies. Program added several positions this year, shared with Washington Road program (Care Team Director, Discharge Planner, Clinical Liaison for after-hours). • One significant event in the quarter. • Summer activity schedule; special events on campus; staffing model change; small group activities • New Director of Nursing joined the meeting. Discussed aspects of DCF Nursing Standards, Medication Administration Guidelines and available DCF Nursing Orientation. Milieu: • Brief interview with Kitchen staff; lunch prep observed. • Brief interviews conducted with three clients who reported satisfaction with the program, continued positive praise for food services, and helpfulness of staff. No safety issues reported when asked. Physical Plant: Senior Operations Director facilitated a tour of the physical plant. • All areas of the Woodside Circle house and Education/Gym building appeared very clean and organized. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 8-8-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6174+++06/04/2024+++ June 10, 2024 Mr. Brett Tiberio President CT Clinical Services, Inc. d/b/a Turnbridge 189 Orange Street New Haven, CT 06510 Re: License # CCF/RTC 169 Dear Mr. Tiberio, A biennial relicensing inspection was conducted for the Turnbridge Woodside Circle adolescent male residential treatment program June 4-6, 2024, which included a nursing review by a DCF Nurse Consultant. It was determined that all areas of the program are in compliance with the DCF Regulations for the Operation of Child Caring Agencies and Facilities, as well as the DCF Nursing Standards. As a result, the enclosed license is issued effective 8-24-24, and is valid for a period of twenty-four months. I thank you and your staff for the cooperation extended to me during the relicensing process. Should you have any questions, please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW DCF Regulatory Consultant Dept. of Children and Families Licensing Unit 505 Hudson Street Hartford, CT 06106 C: 860-937-7551 Cc: File|6169+++05/23/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Woodside Circle Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 10:30am- 1:00pm DATE: 5-23-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Clients • Kitchen Staff • Research Assistant • Chief Clinical Officer • Wellness Coordinator • Direct Care Staff • Care Team Coordinator List of Areas / Topics covered during visit: This was a scheduled Licensing site visit for the biennial relicensing inspection scheduled for early June 2024. A meeting was held with the Senior Operations Manager and the Clinical Director. Topics discussed included: • Census: 11. The program is full. • Staff vacancies: 0 • One hospital visit involving a Woodside client during the quarter and subsequent discharge. • Outcome of recent DCF investigation for Woodside Circle. • Heated swimming pool at Woodside opened in April 2024; six certified Lifeguards on staff; pool company conducted inspection; lifeguard attire; swimming times scheduled minimally three times per week on second shift and weekends; pool rules; client swim tests; need for increased first aid supplies and biohazard spill kit at pool. • CARF triennial survey during the past quarter - successful 3-year accreditation period awarded. • Fire drill evacuation reports; frequency; review of reports for the licensed period completed. • Records review for relicensing inspection in June; nursing review, exit meeting offered. Milieu: • Kitchen staff interviewed. • Brief interviews conducted with several clients. Clients were polite and well-mannered. All reported satisfaction with the program, positive praise for the food served and helpfulness of staff. No safety issues reported when asked. Physical Plant: • Staff facilitated a tour of the physical plant. • The grounds and landscaping are exceptional. • All areas of the house appeared very clean and organized. • New furniture secured for the library/intake room. • Leather couch on second floor is repaired. • Swimming pool: Retractable cover in place whenever pool is not in use; new cover on order; safety equipment inspection (life jackets, Shepard's Crook, pool divider buoys, backboard, lifeguard rescue tubes); mini first aid kits, pool deck furniture, landscaping, outdoor fire pit utilized under supervision of Rec staff. • New seat cushions on wingback chairs in second floor hallway. Corrective Actions implemented as a result of previous visit: A Regulation Compliance Plan (RCP) was submitted to the Department following a February 2024 Licensing visit to the Woodside Circle program. The RCP was accepted. Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 6-3-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6107+++02/15/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 10:30am-1:20pm DATE: 2-15-24 AGENCY PERSONNEL WHO PARTICIPATED: • Operations Director • Clinical Director • Client • Maintenance staff List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing Visit to obtain a program update and to tour the physical plant. • Census=11. Program is full; waiting list; average length of stay. • Staffing: One full time staff floater vacancy; new Wellness/Recreation Coordinator hired; New Resident Liaison/case manager added on second shift; two cleaners hired. • Three EMS calls since last Licensing visit. • Recent holiday activities. • Winter storm preparedness. • Neighbor called police due to clients trespassing during a supervised nature hike. • Campus recreation activities; assessing staff competence in use of fitness room weights. • CARF triennial survey held last week. • Daily program schedule, fitness activities, educational programming. • DCF relicensing inspection scheduled for June 2024. • New vehicle purchased to share with another program on campus. • Residents observed during a program break prior to lunch. • Lunch prep: chicken-vegetable stir fry; grilled cheese sandwiches and tomato soup; salads. • New group therapy chairs. Staff facilitated a tour of the physical plant. See 'Areas of Regulatory Non-compliance' below. • All areas appeared clean and organized. • Exterior walkways and driveways free of snow and ice. • Recommendation to install video camera in library. • Evidence of numerous recent unpainted repairs to wall damage in bedrooms and lower-level bathroom. • Storage of hygiene products in bathrooms. • Discussion on utilizing alternative materials for interior walls prone to damage. • Temporary repair to broken bedroom window; replacement window on order. • Mold and peeling paint noted on a ceiling in a second-floor bathroom. • Window blind slats damaged in some bedrooms. • Brief interview with client from Colorado; two other clients expressed satisfaction with the program. Corrective Actions implemented as a result of previous visit: A service development plan was submitted to the Department following a December 2023 personnel file review. The SDP was accepted. Areas of regulatory non-compliance identified during this visit: 17a-145-71 Living Room, Lounge • A seat cushion on leather couch in second floor lounge is torn. 17a-145-74. Lavatory facilities. Toilet articles and linens. • Peeling paint and mold observed on the ceiling in a second-floor bathroom. Lightbulb missing from ceiling light. Please submit a Licensing Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 2-20-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File|6045+++12/07/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 8:00am-10:30am DATE: 12-7-23 AGENCY PERSONNEL WHO PARTICIPATED: • HR Department • Executive Director List of Areas / Topics covered during visit: This was a scheduled semiannual personnel file review conducted remotely. Six personnel files were reviewed of staff hired since July 2023. See Areas of Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: : A service development plan was submitted to the Department following an October 2023 Licensing visit. The SDP was accepted. Areas of regulatory non-compliance identified during this visit: 17a-145-22 Personnel Policies and Procedures. The following deficiencies were noted: • Documentation of a physical exam and TB testing results were not completed immediately prior to rehire in one file (AS). Please submit a service development plan to address the above referenced area of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-7-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File|6011+++10/05/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program - Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 10:30a- 12:15pm DATE: 10-5-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Clinical Director • Operations Manager • Clients (8) • Chef • APRN & RN • Shift Supervisor • Educational Coordinator • Education Paraprofessional List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. ? A meeting was held with the Operations Manager and the Clinical Program Director. Topics discussed included: • Census = 11 males from six different states - Program is full. • Staff vacancies: Half-time Ropes Course Coordinator. • Emergency planning procedures for winter weather. • Review of incidents and emergency calls since last Licensing visit. • DCF Monthly restraint/seclusion reporting requirement. • New weekday program schedule in new academic/fitness building. • Heated swimming pool repair during the summer; pool scheduled to close mid-October. • Wildlife. • Staff lunch bag stored in program refrigerator. ? Milieu Observation: Lunch prep, group therapy, free time. Group interviews with residents. Positive feedback from residents interviewed on the program. ? Brief meeting with APRN re: suboxone. ? Physical Plant tour: Management facilitated a tour of the physical plant and the new academic/fitness building. All areas appeared clean and organized. See Areas for Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: A service development plan was submitted to DCF by the Turnbridge Woodside Circle program following a July 2023 Licensing visit that addressed regulatory citations related to personnel files. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 17a-145-76 Sleeping Accommodations. • Graffiti observed in some bedrooms. • Broken sink vanity cabinet in en suite bathroom inside one bedroom. • Unpainted wall repairs in several bedrooms, hall. • Hole in wall behind door in bedroom #6. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 10-10-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: File Clinical Program Director Operations Manager|5963+++07/18/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 9:30am-12:00pm DATE: 7-18-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Operations Director • Clinical Director • Chef • Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the physical plant and obtain a program update. A meeting was held with the Clinical Director and Director of Operations. Topics discussed included: • Census: 11 males. Program is full. • Staffing vacancies: 0. One full time vacancy anticipated. • Family visitation schedule on Tuesday and Thursdays. • Client incidents during the quarter (calls for EMS). • Recreation: On campus activities, swimming pool, ROPES course. • New building on campus scheduled to open next week. Contains education rooms, gym, and offices. • Full time contracted house cleaner; additional part time cleaner to be hired in near future. • Review of Lifeguard certifications for six (6) Lifeguards on Turnbridge staff. • Client search and drug testing procedures. • Laundry procedures. • Client intake procedures and physical exams; waitlist, average length of stay • Staff/Client ratio during visit: 1:3 • One agency vehicle available shared with another program on campus. Physical Plant: Staff facilitated a tour of the physical plant. • All areas appeared generally clean and organized. Home is beautifully decorated. • Minor damage to couch, coffee table, dining chair and several window blinds observed. • Review of safety equipment at outdoor swimming pool. • Fire safety protocol discussed for outdoor fireplace. Milieu Observation: Group therapy; break time; lunch time; new admission tour by peer and staff. Client Interviews: One client was interviewed. No concerns reported. Client feels program is helpful. Semiannual Personnel File Review: A personnel file review was conducted prior to the visit. See Areas of Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-22 Personnel Policies and Procedures. Five personnel files were reviewed for the home at Woodside Circle. The following deficiencies were noted: • Documentation of a physical exam and TB testing results were not completed immediately prior to hire in four files (TR, SM, JS, AS). • One file (SM) does not contain evidence of a criminal history background check conducted through the CT State Police. Additionally, two files (TJ, JR) contain evidence that the criminal history background check through the CT State Police was conducted more than four months after hire. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-19-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Clinical Director Operations Director|5913+++04/13/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 10:30a-1:00pm DATE: 4-13-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Director of Operations Clients (2) Director of Culinary Services List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. ? A meeting was held with the Director of Operations and the Clinical Director. Topics discussed included: • Census = 11 males - Program is full. • No nursing or direct care staff vacancies; additional Educational Coordinator recently hired • Behavior management systems; reward system • Lifeguards, pool safety equipment, client swim tests • New gymnasium/school building on campus - construction to be completed next month • EMS visits in the past quarter • Case record review conducted remotely on 4-12-23 • Swimming pool company onsite during visit to inspect the pool and prepare for seasonal opening • Improvements to the physical plant • ROPES course, recreation activities ? Meeting held with Culinary Services Director. Topics discussed: weekly menu cycle and approval, food allergy accommodations, food purchase and storage, soliciting client input on menus. ? Milieu Observation: Lunch prep, lunch and interviews with two clients - Positive feedback from residents interviewed re: staff, clinical services, food, recreation. ? Physical Plant tour: Graffiti observed on closet door in a client bedroom; recent repairs to walls in some bedrooms. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above.- A Service Development Plan is not required for this Licensing visit. Kathleen Forsythe, LCSW Date: 4-14-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: File|5847+++01/18/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): 11:45a-2:00p DATE: 1-18-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Director of Operations Clients (3) APRN List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and to tour the physical plant. ? A meeting was held with the Director of Operations and the Clinical Director. Topics discussed included: • Census = 11 • Average length of stay • Discharge and admission scheduled this date • Client incidents for the past quarter • No staff vacancies • Staff/client supervision ratios • Clinical team • Weather-related power outage in December; Generator activated • Education programming for residents • Family visits • Holiday activities; On-campus recreation/leisure activities • New gymnasium/school building under construction • APRN serving as program Nursing Director • One agency vehicle shared with another program on campus • Menu planning • Laundry schedule • Search policy • Headcount policy ? Milieu Observation: lunch, free time, basketball game ? Physical Plant tour of first and second floors; numerous beds unmade; graffiti observed on dining tables and door in a client bedroom. ? Client interviews: Positive feedback from residents interviewed on all aspects of the program. Corrective Actions implemented as a result of previous visit: • A service development plan was submitted to DCF by Turnbridge Woodside Circle program following a December 2022 Licensing review that addressed regulatory citations in relation to personnel files. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 1-19-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5837+++12/12/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Woodside Circle, Woodbury, CT TIME OF VISIT (FROM - TO): morning DATE: 12-12-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Vice President List of Areas / Topics covered during visit: This was a scheduled semiannual personnel file review of staff hired since July 2022. The review was conducted remotely. Four personnel files were reviewed. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel Policies and Procedures. • One personnel file (CH) did not contain evidence of the employee receiving a physical exam immediately prior to assuming assigned duties. • One personnel file (JM) contained evidence of a physical exam obtained 7.5 months prior to hire rather than immediately prior to assuming assigned duties. Please submit a service development to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-14-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5802+++10/26/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Woodside Circle, Woodbury RTC Program TIME OF VISIT (FROM - TO): 10:30am-1:00pm DATE: 10-26-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Clinical Director • Director of Operations • Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the physical plant, obtain an update on the program since the relicensing inspection conducted in July 2022, and to follow up on a complaint forwarded to DCF from DPH. Discussion included: • Census = 11 males. The program is full. • Staffing: Discussed staff to client ratios, staffing schedule, staffing vacancies (none), client supervision procedures including bed checks, staff stations on the overnight shift, camera monitoring, 24-hour nursing coverage. Clinical staff include four therapists, a Clinical Director, and a discharge planner. • Program: Discussed the client daily schedule/routine. Discussed with program management client incidents since the last Licensing visit which included eight incidents of elopement, five incidents of police involvement, and seven incidents of seeking medical care in the community. • Discussed complaint filed with DPH from a former resident's family, which was forwarded to the DCF Licensing unit on 10-25-22. • Reviewed recreation schedules for August 2022 through October 2022. Staff reported recreation activities are all conducted on campus. In addition to physical daily recreation/leisure activities with an emphasis on team building (i.e., lawn games, kickball, whiffle ball, flag football, basketball, soccer, hiking, ROPES course, circuit training, swimming, etc.), special events held on site this summer included a video game truck, laser tag company, dunk tank, scavenger hunt, and outdoor movie screening. • Reviewed group therapy schedule. Staff reported that group therapy is held minimally four times per week and includes CBT, DBT, ACT, etc. Family therapy and individual therapy sessions are held weekly. • Reviewed program intake paperwork packet. • Case record review of former resident involved in complaint to DPH will be conducted by DCF Licensing. • Discussed with program management staff client use of telephone, search procedures, and client grievance procedures. • Client interviews were conducted. • Food Services: Food storage was discussed. The current 6-week menu cycle was reviewed. Discussion on menu approval process. Client interviews included discussion of food served. • Physical plant tour: All areas of the Woodside Circle home appeared clean, organized, attractive and decorated for the season. All bedrooms contain televisions. The outdoor heated swimming pool was observed covered for the winter and staff reported that the pool closed for the season the day before this visit. Discussed enhancing infection control procedures in shared bathrooms by storing personal objects outside of shower stalls. Breakaway closet rods are scheduled for installation. Discussed enhancing client privacy in a bedroom that contains two private bathrooms, one of which is utilized by clients from another bedroom. Small repairs to walls in some areas need painting. Personnel and equipment from a construction company were observed on the campus and staff reported that Turnbridge is building a fitness center with office space. • Milieu observation included lunch, fitness, academic time, basketball, and hiking. Corrective Actions implemented as a result of previous visit: A service development plan to address regulatory deficiencies noting during the relicensing inspection was accepted by the Department and a renewed license was issued in August 2022. Areas of regulatory non-compliance identified during this visit: No regulatory deficiencies were noted during this visit. Kathleen Forsythe, LCSW Date: 10-31-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President Clinical Director Director of Operations|5773+++07/19/2022+++July 25, 2022 Dr. Christopher Cutter, PhD. Executive Director -Turnbridge Adolescent Programs CT Clinical Services, Inc. 189 Orange Street New Haven, CT 06510 Re: Turnbridge Woodside Circle, Woodbury Boys group home License #: CCF/GH #169 Regulatory Consultants: Kathleen Forsythe & Terri Bohara Dear Dr. Cutter, On July 19-20, 2022, a biennial re-licensing inspection was conducted for the Turnbridge boys group home, located at 15 Woodside Circle, Woodbury, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC on 6-28-22 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A copy of the nursing review site visit summary report is included with this report. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan and applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-64 Personnel Policies and Procedures. A review of documentation in ten (10) personnel files identified the following deficiencies: • Nine files did not contain evidence that the employee received a physical examination immediately prior to assuming duties (TrG, TeG, NG, AH, CK, DL, FM, SS, SA,). • One file contained evidence of a physical examination that was obtained eleven months after the hire date rather than immediately prior to hire (KM). • One file contained evidence of TB testing results that were obtained eleven months after the hire date rather than immediately prior to hire (KM). • Evidence of current CPR training was missing in two files (NG, CK). 17a-145-66 Health, Sanitation, Fire Safety, and Zoning Approval. Evidence of a local health inspection report for the license renewal was not provided with application materials. 17a-145-67 Water Supply. Sewage and Garbage Facilities. Evidence of a current well water inspection report indicating the water is safe was not found in relicensing application materials. 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, medicines, and Instruments. Sick Room, Telephone. 17a-6(g)-15(a-g) DCF Medication Administration. d) Based on a DCF nursing review, it was determined that: • the facility failed to provide quarterly training to all medication certified staff • the facility failed to provide annual skills checks for two medication certified staff members (JB, SA). f) Medication cabinets were found to contain internal and external medications stored together rather than separately. 17a-145-86 Instructions in Safety Procedures. Supervision. Based on a review of fire drill evacuation records for the Woodside Circle group home for the licensed period, it was found that the facility did not have documentation of fire drills as follows: • 2020: 2nd shift, 3rd and 4th quarters 3rd shift, 3rd quarter • 2021: 2nd shift: 1st, 2nd & 4th quarters 3rd shift: 2nd & 4th quarters • 2022: 2nd shift: 2nd quarter 3rd shift: 1st & 2nd quarters 17a-145-93 Medical, Dental, Nursing Care. Based on a DCF nursing review, it was determined that one client record (EJ) did not contain evidence of an immunization record, as well as the results of a dental hygiene exam. 814e - Physical Restraint, Medication & Seclusion of Persons Receiving Care, Education or Supervision in an Institution or Facility: 46a-154 Internal Monitoring, Training and Development of Policies and Procedures Required and Subject to State Agency Inspection. • Written policy on seclusion was not provided for review. • Written policy addressing restraint does not include all elements listed in the statute. ********************************************************************************************* Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe _________________________ Kathleen Forsythe, LCSW Regulatory Consultant Cc: Executive Vice President|

6283+++11/14/2024+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Washington Road Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 10:00am-12:35pm DATE: 11-14-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Director of Nursing List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing site visit to obtain an update on the program and tour the physical plant. A meeting was held with the Clinical Director and Senior Operations Manager. Topics discussed included: • Washington Road house converted to serving female population earlier this month; amended child caring facility license was issued. • Census: 7 females. The program is full. • Staffing: One Clinical Liaison vacancy; Maintenance person hired for interior painting; female staff hired in anticipation of program switch to a female population. • Client grievance procedure. • Fire drills. • No significant events. • Revamped clinical curriculum; coping skills group added; females residents do not attend group therapy sessions with male residents. • Brief loss of power on campus earlier this week - automatic generator activated. • Recreation activities. • Semiannual personnel file review to be conducted next month. Milieu: • Lunch prep observed. • Females observed attending group therapy in main house on campus. Physical Plant: • Staff facilitated a tour of the physical plant interior. • All areas of the Washington Road house appeared very clean and organized. • Ceiling vents throughout house cleaned on this date. • New wall décor installed; new dining and coffee tables. • Missing sink drains in bathrooms to be addressed. • Campus is beautifully landscaped. Nursing: • Brief interview with APRN/Director of Nursing and a registered nurse in the main house on campus.. • Director of Nursing now qualified to administer sublocade. • APRN medication dispensing. • DCF nursing orientation completed since last Licensing visit. • Nursing coverage 24/7 available on campus. • Storage and destruction process for unused controlled medication. • Medication refrigerator. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 11-19-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6225+++08/07/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Washington Road Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 10:15am-1:00pm DATE: 8-7-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Clients • Kitchen Staff • Education Coordinator • Director of Nursing List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing site visit to obtain an update on the program and tour the physical plant. A meeting was held with the Clinical Director. Topics discussed included: • Census: 7. The program is full. • Staffing: There are no staff vacancies. Program added several positions this year, shared with Woodside Circle program (Care Team Director, Discharge Planner, Clinical Liaison for after-hours). • No significant incidents during the quarter involving clients in this program. • Summer activity schedule; special events • New Director of Nursing joined the meeting. Discussed aspects of DCF Nursing Standards, Medication Administration Guidelines and available DCF Nursing Orientation. Milieu: • Brief interview with Kitchen staff at Woodside program; lunch prep observed. • Brief interviews conducted with three clients who reported satisfaction with the program, continued positive praise for food services, and helpfulness of staff. No safety issues reported when asked. Physical Plant: Senior Operations Director facilitated a tour of the physical plant. • All areas of the Washington Rd. house and Education/Gym building appeared very clean and organized. • Discussion on areas in need of repainting (window trim, bedroom door, two dressers.) Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 8-8-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6173+++06/04/2024+++June 10, 2024 Mr. Brett Tiberio President CT Clinical Services, Inc. d/b/a Turnbridge 189 Orange Street New Haven, CT 06510 Re: License # CCF/RTC 170 Dear Mr. Tiberio, A biennial relicensing inspection was conducted for the Turnbridge Washington Rd. adolescent male residential treatment program June 4-6, 2024, which included a nursing review by a DCF Nurse Consultant. It was determined that all areas of the program are in compliance with the DCF Regulations for the Operation of Child Caring Agencies and Facilities, as well as the DCF Nursing Standards. As a result, the enclosed license is issued effective 8-24-24, and is valid for a period of twenty-four months. I thank you and your staff for the cooperation extended to me during the relicensing process. Should you have any questions, please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW DCF Regulatory Consultant Dept. of Children and Families Licensing Unit 505 Hudson Street Hartford, CT 06106 C: 860-937-7551 Cc: File|6168+++05/23/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Washington Road Residential Treatment Program, Woodbury, CT TIME OF VISIT (FROM - TO): 1:00pm -2:45pm DATE: 5-23-24 AGENCY PERSONNEL WHO PARTICIPATED: • Sr. Operations Manager • Clinical Director • Clients • Kitchen Staff • Research Assistant • Chief Clinical Officer • Wellness Coordinator • Direct Care Staff • Care Team Coordinator. List of Areas / Topics covered during visit: This was a scheduled Licensing site visit for the biennial relicensing inspection scheduled for early June 2024. A meeting was held with the Senior Operations Manager and the Clinical Director. Topics discussed included: • Census: 7. The program is full. • Staff vacancies: 0 • No significant incidents during the quarter involving clients in this program. • Clients utilize the heated swimming pool at Woodside; six certified Lifeguards on staff; pool company conducted inspection; lifeguard attire; swimming times scheduled minimally three times per week on second shift and weekends; pool rules; client swim tests; need for increased first aid supplies and biohazard spill kit at pool. • CARF triennial survey during the past quarter - successful 3-year accreditation period awarded. • Fire drill evacuation reports; frequency; review of reports for the licensed period completed. • Records review for relicensing inspection in June; nursing review, exit meeting offered. Milieu: • Kitchen staff interviewed at Woodside program. • Clients eat all meals at Woodside Circle house. • Snacks available at Washington Rd. house. • Brief interviews conducted with several clients. Clients were polite and well-mannered. All reported satisfaction with the program, positive praise for the food served and helpfulness of staff. No safety issues reported when asked. Physical Plant: Staff facilitated a tour of the physical plant. • All areas of the house appeared very clean and organized. • The grounds and landscaping are exceptional. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a Licensing Regulation Compliance Plan (RCP) to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Licensing Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. - No RCP is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 6-3-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Operations Manager Clinical Director|6106+++02/15/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): 10:30pm-1:20pm DATE: 2-15-24 AGENCY PERSONNEL WHO PARTICIPATED: • Operations Manager • Clinical Director List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and to tour the physical plant. A meeting was held with the Operations Manager and the Clinical Director. Topics discussed included: • Census=7. Program is full; waiting list. • Staffing: One full time floater position vacancy; new Wellness/Recreation Coordinator hired; New Resident Liaison/case manager added on second shift. • Three EMS calls since last Licensing visit. • Recent holiday activities. • Winter storm preparedness. • CARF triennial survey held last week. • Daily program schedule, fitness activities, educational programming. • DCF relicensing inspection scheduled for June 2024. • New vehicle purchased to share with another program on campus. • Breakfast served in the house; dinner and lunch served in another program on campus. • Residents observed during program break prior to lunch. Staff facilitated a tour of the physical plant. • All areas appeared generally clean and organized. • Evidence of recent repairs to wall damage in bedrooms and bathroom. • Graffiti present on bedroom furniture in one room. • Basement fireplace ash receptacle to be emptied. • Staff supervision stations. • Storage of hygiene products. • Discussion on alternative materials for interior walls. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required for this Licensing visit. Kathleen Forsythe, LCSW Date: 2-16-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File|6054+++12/07/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form - REVISED 12-13-23 This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): 10:30a-12:00pm DATE: 12-7-23 AGENCY PERSONNEL WHO PARTICIPATED: • HR Department • Executive Director List of Areas / Topics covered during visit: This was a scheduled semiannual personnel file review conducted remotely. • Three personnel files were reviewed of staff hired since July 2023. Corrective Actions implemented as a result of previous visit: A service development plan was submitted to the Department following an October 2023 Licensing visit. The SDP was accepted. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required for this Licensing visit. Kathleen Forsythe, LCSW Date: 12-13-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File|6012+++10/05/2023+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program - Washington Road, Woodbury, CT TIME OF VISIT (FROM - TO): 12:15pm - 1:15pm DATE: 10-5-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Clinical Director • Operations Manager • Clients • Chef • APRN & RN • Shift Supervisor • Educational Coordinator • Education Paraprofessional • Therapists List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. ? A meeting was held with the Operations Manager and the Clinical Program Director. Topics discussed included: • Census = 6 with one vacancy. An admission is scheduled on this date. • Staff vacancies: Half-time Ropes Course Coordinator. • Emergency planning procedures for winter weather. • Review of incidents and emergency calls since last Licensing visit. • DCF Monthly restraint/seclusion reporting requirement. • New weekday program schedule in new academic/fitness building. • Heated swimming pool repair during the summer; pool at Woodside Circle is scheduled to close mid-October. • Wildlife. • Visitation; Holiday family events ? Milieu Observation: Lunch prep, group therapy, free time in the Woodside Circle residence. Group interviews with residents. Positive feedback from residents interviewed on the program. ? Brief meeting with APRN re: suboxone. ? Physical Plant tour: Management facilitated a tour of the physical plant and the new academic/fitness building. See Areas of Regulatory Non-compliance below. • All areas appeared clean and organized. • New large leather couch in living room. • Television is slated for wall mounting. • New refrigerator in kitchen. Corrective Actions implemented as a result of previous visit: A service development plan was submitted to DCF by the Turnbridge Washington Road program following a July 2023 Licensing visit that addressed regulatory citations related to personnel files. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: 17-145-73 Sleeping Accommodations. • One bedroom door is broken. 17a-145-74 Lavatory Facilities. • Second floor bathroom contains a hole in the wall, unpainted wall repairs. • One of the double sinks in second floor bathroom is clogged and does not have hot water. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 10-10-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: File Clinical Program Director Operations Manager|5962+++07/18/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): 12:00pm-1:00pm DATE: 7-18-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Operations Director • Clinical Director • Chef • Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the physical plant and obtain a program update. A meeting was held with the Clinical Director and Director of Operations. Topics discussed included: • Census: 7 males. Program is full. • Staffing vacancies: 0. • Family visitation schedule on Tuesday and Thursdays. • Client incidents during the quarter. • Recreation: On campus activities, swimming pool, ROPES course. • New building on campus scheduled to open next week. Contains education rooms, gym, and offices. • Review of Lifeguard certifications for six (6) Lifeguards on Turnbridge staff. • Client search and drug testing procedures. • Laundry procedures. • Client intake procedures and physical exams; waitlist, average length of stay • Staff/Client ratio during visit: 1:3 • One agency vehicle available shared with another program on campus. • Storage of linens in basement. • Client haircut procedures. Physical Plant: Staff facilitated a tour of the physical plant. • All areas appeared generally clean and organized. Home is beautifully decorated. • Address bird droppings on front porch and damage to couch. • Fire safety protocol discussed for outdoor firepit. • Food storage. Milieu Observation: Clients from Washington Road home attend day programming at Turnbridge program at Woodside Circle on campus. Observation included group therapy; break time; lunch time; new admission tour by peer and staff. Client Interviews: Two clients were interviewed. Clients report program is helpful. Semiannual Personnel File Review: A personnel file review was conducted prior to the visit. See Areas of Regulatory Non-compliance below. Corrective Actions implemented as a result of previous visit: N/A Areas of Regulatory Non-compliance identified during this visit: • Five personnel files were reviewed for the home at Washington Road. The following deficiencies were noted: 17a-151. Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. - Evidence was not found in three personnel files (PM, KM, TD) of a completed check of the child abuse and neglect registry in any state in which such person or individual resided in the preceding five years. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-19-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Clinical Director Operations Director|5912+++04/13/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY/PROGRAM: CT Clinical Services d/b/a Turnbridge Residential Treatment Program -Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): 1:00pm-2:30pm DATE: 4-13-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Director of Operations Client (1) Director of Culinary Services List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and to tour the physical plant. ? A meeting was held with the Director of Operations and the Clinical Director. Topics discussed included: • Census = 7 males - Program is full. • No nursing or direct care staff vacancies; additional Educational Coordinator recently hired • Behavior management systems; reward system • Lifeguards, pool safety equipment, client swim tests • New gymnasium/school building on campus - construction to be completed next month • Case record review conducted remotely on 4-12-23 • Swimming pool company observed onsite during visit to inspect the pool at Woodside Circle house on campus to prepare for seasonal opening • ROPES course, recreation activities ? Meeting held with Culinary Services Director. Topics discussed: weekly menu cycle and approval, food allergy accommodations, food purchase and storage, soliciting client input on menus. ? Milieu Observation: Lunch prep, lunch and interview with one client - Positive feedback from resident re: physical plant, staff, clinical services, food, recreation. ? Physical Plant tour: Graffiti and stains observed on walls in one client bedroom; recent repair on bedroom door frame, bird droppings at two exterior porch lights, loose board on porch. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above.- A Service Development Plan is not required for this Licensing visit. Kathleen Forsythe, LCSW Date: 4-14-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: File|5846+++01/18/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Residential Treatment Program - Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): 11:45am-2:00pm DATE: 1-18-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Clinical Director Director of Operations Client (1) List of Areas / Topics covered during visit: List of Areas / Topics covered during visit: This was an unannounced quarterly Licensing visit to obtain an update on the program and to tour the physical plant. A meeting was held with the Director of Operations and the Clinical Director. Topics discussed included: • Census = 7 • Average length of stay • Client incidents for the past quarter • No staff vacancies • Staff/client supervision ratios • Clinical team • Education programming for residents • Family visits • Holiday activities; On-campus recreation/leisure activities • New gymnasium/school building under construction on campus • APRN serving as program Nursing Director • One agency vehicle shared with another program on campus • Menu planning • Search policy • Headcount policy Milieu Observation: lunch, free time, basketball game with residents in Woodside and Washington programs Physical Plant tour of first and second floors; First floor lighting discussed. Client interviews: Positive feedback from resident interviewed on all aspects of the program. Corrective Actions implemented as a result of previous visit: • A service development plan was submitted to DCF by Turnbridge Washington Road program following a December 2022 Licensing review that addressed regulatory citations in relation to personnel files. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Kathleen Forsythe, LCSW Date: 1-19-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5836+++12/12/2022+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Residential Treatment Program - Washington Rd., Woodbury, CT TIME OF VISIT (FROM - TO): afternoon DATE: 12-12-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Vice President List of Areas / Topics covered during visit: This was a scheduled semiannual personnel file review of staff hired since July 2022. The review was conducted remotely. Four personnel files were reviewed. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel Policies and Procedures. • One personnel file (EF) did not contain evidence of the employee receiving a physical exam immediately prior to assuming duties. 17a-145-63 Chief Administrative Officer. • One personnel file (HP) contained evidence that the results of a criminal history background check conducted through the CT State Police is dated after the employee's start date. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-14-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President File|5801+++10/26/2022+++ Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: CT Clinical Services d/b/a Turnbridge - Woodbury Washington Rd. Program TIME OF VISIT (FROM - TO): 1:00p-3:30p DATE: 10-26-22 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Operations Clinical Director Clients List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to tour the physical plant, as well as obtain an update on the program since the relicensing inspection conducted in July 2022. Discussion included: • Census = 7 males. The program is full. • Staffing: Staff to client ratios, staffing schedule, staffing vacancies (none), staff supervision procedures including bed checks, staff stations on the overnight shift, camera monitoring, nursing coverage. • Program: The program changed the gender served from females to males on 8-1-22 and an amended license was issued on that date. Discussed the resident daily schedule/routine, which involves attending meals, academics, group therapy and recreation activities with male residents in the other program on the Turnbridge Woodbury campus. Discussed client incidents with program management staff since the last Licensing visit which included two incidents of EMS/police involvement resulting in evaluation at a hospital. Recreation schedules for August through October were reviewed. Client interviews were conducted. • Food Services: Food storage was discussed. A 6-week menu cycle was reviewed. Discussion on menu approval process. Client interviews included discussion of food served. Discussed cleaning procedures for the refrigerator/freezer, as well as an unused refrigerator stored in the basement. • Physical plant tour: All areas of the Washington Road home appeared clean, organized, attractive and decorated for the season. Discussed enhancing infection control procedures in shared bathrooms. Discussion on outdoor fire pit. Breakaway closet rods are scheduled for installation. Discussion on possible installation of handrail at outdoor stone steps. Discussion on dining table seating and basement storage. Livingroom rug and coffee table have been replaced since last Licensing visit. Corrective Actions implemented as a result of previous visit: A service development plan to address regulatory deficiencies noting during the relicensing inspection was accepted by the Department and a renewed license was issued in August 2022. Areas of regulatory non-compliance identified during this visit: No regulatory deficiencies were noted during this visit. Kathleen Forsythe, LCSW Date: 10-28-22 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Executive Vice President Clinical Director Director of Operations|5774+++07/19/2022+++July 25, 2022 Dr. Christopher Cutter, PhD. Executive Director -Turnbridge Adolescent Programs CT Clinical Services, Inc. 189 Orange Street New Haven, CT 06510 Re: Turnbridge Washington Rd, Woodbury Girls group home License #: CCF/GH #170 Regulatory Consultants: Kathleen Forsythe & Terri Bohara Dear Dr. Cutter, On July 19-20, 2022, a biennial re-licensing inspection was conducted for the Turnbridge girls group home, located at 760 Washington Rd., Woodbury, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Operation of Child-Caring Agencies and Facilities Regulations 17a-145-48 through 17a-145-124. Additionally, an onsite review was conducted by DCF Nurse Consultant Anna Cherian, RN, MSN, FNP-BC on 6-28-22 to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A copy of the nursing review site visit summary report is included with this report. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a service development plan (SDP) to address each area of noncompliance. The completed service development plan and applicable supporting documentation must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-64 Personnel Policies and Procedures. A review of personnel files identified the following deficiencies: • Five (5) files did not contain evidence that employee received a physical examination immediately prior to assuming duties (TC, JD, JF, CF, TF). • Evidence of current CPR training was missing in one file (TF). 17a-145-66 Health, Sanitation, Fire Safety, and Zoning Approval. Evidence of a local health inspection report for the license renewal was not provided with relicensing application materials. 17a-145-67 Water Supply. Sewage and Garbage Facilities. Evidence of a current well water inspection report indicating the water is safe was not provided with relicensing application materials. 17a-145-75 Health and Medical Treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, medicines, and Instruments. Sick Room, Telephone. 17a-6(g)-15(a-g) DCF Medication Administration. D) Based on a DCF nursing review, it was determined that: o the facility failed to provide quarterly training to all medication certified staff. O the facility failed to provide annual skills checks for two medication certified staff members (JB, SA). F) Medication cabinets were found to contain internal and external medications stored together rather than separately. 17a-145-86 Instructions in Safety Procedures. Supervision. Based on a review of fire drill evacuation records for the Washington Road group home for the licensed period, it was found that the facility did not have documentation of fire drills as follows: • 2020: 1st shift: 3rd & 4th quarters 2nd shift: 4th quarter 3rd shift: 3rd & 4th quarters • 2021: 1st shift: 1st, 2nd, 3rd, & 4th quarters 3rd shift: 1st, 2nd, & 3rd quarters • 2022: 1st shift: 1st & 2nd quarters 3rd shift: 2nd quarter 814e - Physical Restraint, Medication & Seclusion of Persons Receiving Care, Education or Supervision in an Institution or Facility: 46a-154 Internal Monitoring, Training and Development of Policies and Procedures Required and Subject to State Agency Inspection. • Written policy on seclusion was not provided for review. • Written policy addressing restraint does not include all elements listed in the statute. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe _________________________ Kathleen Forsythe, LCSW Regulatory Consultant Cc: Executive Vice President|

6209+++07/09/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __9:45am to 12:10pm____ DATE: 7/9/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Program Coordinator List of Areas / Topics covered during visit: • Census is 3. LBC 6. • At the time of the visit all 3 youth were downstairs eating with staff. One youth became upset and walked outside. Staff quickly intervened and quietly returned youth to the building. Upon leaving, the youth was clearly in a good frame of mind, interacting with staff and peers. • One youth is enrolled in summer school and the other completed summer school last week. The third was admitted last month and under house arrest. The program is actively working with DCF to enroll him in a school program. • Program continues to address challenging behaviors. • Followed up on significant event reports. • Discussed staffing of shifts. There are two open FTE positions. Program plans to hire from the list of per diem staff. • Reviewed RN admission assessment to ensure it was completed within the 72 hour time fame. No concern. • Program lost a well liked and respected staff member, who died suddenly, last week. He was beloved by peers and youth. Staff continue to process his loss through individual therapy and groups. The residents on their own initiative built a small remembrance table for him. Corrective Actions implemented as a result of previous visit: No Regulatory Compliance Plan from last visit. Areas of regulatory non-compliance identified during this visit: No Regulatory Compliance Plan. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___7/10/24_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6210+++04/17/2024+++ Kim Shaunesey, PhD. 5/6/2024 Executive Director Boys & Girls Village Inc. 528 Wheelers Farm Rd. Milford, CT 06461 Re: Licensing Inspection for CCF BGV STAR Home Regular License #CCF 172 Regulatory Consultants: Tom Cuchara & Jim Funaro Dear Dr. Shaunesey, On 2/29/24, 4/16/24, 4/17/24, 4/23/24 a biennial re-licensing inspection was conducted at 222 Bennett Street, Bridgeport, CT. This inspection was conducted to determine the compliance of this agency with the Licensure of the Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a Regulation Compliance Plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed on the attached DCF Licensing Report form. Please use this form to submit the Regulation Compliance Plan as well. Also included in the report are recommendations. Section 17a-145-73. Sleeping accommodations. Evidence: During the inspection, one wall in Room #3 was damaged, exposing sheetrock, due to youth picking at the paint. In addition, the wall is found to be in poor condition. DCF Reg: 17a-145-75 (f) and 17a- 6(g)- 16(d). Provide and maintain proper, safe storage for all medications according to current drug control and pharmacy regulations as outlined in the DCF Medication administration program. Evidence: Observation of medication room and contents identified that Youth #1's medication was discontinued in February, with the last dose administered on 02/28/2024. These medications were not removed from the current medication/s being administered (medications included Seroquel and Depakote). • Per regulation, only medication that is prescribed and labeled may be accessible to DCF Med Cert staff. These medications must be separated from the routine daily supply and placed in a secure storage for prompt destruction. • The facility failed to meet this requirement when discontinued medication was found among current medications. DCF 17a-145-93= Medical, Dental, and Nursing Care; a nursing assessment of the child needs to be done as soon as possible but no later than 72 hours after admission to program. • Each youth admitted to Program shall have a Nursing Care Plan that is based on the assessment data obtained during the admission process and incorporated into the treatment plan and reviewed quarterly. • Nurse should document all nursing interventions and care provided for each client/youth. • The Nurse is responsible to complete DCF- 2270 Congregate Care Quarterly Nursing Assessment, every ninety days from the date of admission, and that it is sent to the Youth's Social Worker and Regional Resource Group Nurse. • Program should have a DCF Drug Administration handbook available as reference to licensed and Med Cert staff. Evidence: Facility failed to meet this requirement when two of three youths at facility Nursing assessment was not completed until 5 days after admission. • No Nursing Care Plan or Nursing notes noted in clinical record. • No DCF-2270 Submitted for Youth #1 that had been admitted to facility since 06/2023. • No DCF Drug Handbook in Medication room, staff identified they were not familiar. Section 17a-145-96. Discharge of child. Evidence: One record had no evidence who the youth was discharged to. Once licensing has reviewed and accepted the Regulation Compliance Plan, and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (203) 675-6975. Sincerely, Thomas S. Cuchara Regulatory Consultant Copy: file|6115+++01/30/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __12:45pm to 3:30pm____ DATE: 1/30/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Youth Mentor List of Areas / Topics covered during visit: • Census is 6. LBC 6. • At the time of the visit all 4 youth were in the building 2 in school. • 4 youth home from school. Program communicates weekly with DCF to schedule and secure transportation. 2 youth were home recuperating from being sick. • Program continues to address challenging behaviors such as AWOL through keeping youth busy, when home and frequent walks around the block with staff. • Physical plant inspection was conducted. No concerns • Followed up on significant event reports. • Discussed staffing of shifts. No vacancies. Full time 2nd shift supervisor is hired and working. This has added relief for Youth Mentors. • Reviewed and found in compliance medication, specifically, controlled meds for one youth. Count is correct. Staff report there is no second shift Med. Cert. staff, but medication is administered by per diem staff and part time RN. Discussed proper documentation and sign off. • One N/A report 1/11/24. One SIU report 1/11/24 Corrective Actions implemented as a result of previous visit: No SDP from last visit. Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___2/2/24_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6076+++12/04/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __9:20am 1:15pm__________ DATE: 12/04/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Clinician Program Coordinator List of Areas / Topics covered during visit: • Census is 6. LBC 6. • At the time of the visit all 4 youth were in school. • Two youth were home and described living here as positive. They had no complaints, other than wanting to return home. • Physical plant inspection was conducted. No concerns • Discussed the programing, length of stay and impact on residents and resident safety. Residents are very challenging. They AWOL, threaten staff and peers. • Followed up on significant event reports. • Discussed staffing of shifts. No vacancies. Program intends to hire a 2nd shift supervisor for the weekends. Corrective Actions implemented as a result of previous visit: • N/A Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___12/13/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6005+++09/18/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __9:10am 10:30am__________ DATE: 9/18/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: • Census is 6. LBC 6. • At the time of the visit all youth were in school. • Physical plant inspection was conducted. See below. • Discussed the programing, resident safety. • Followed up on significant event reports. • Discussed staffing of shifts. Corrective Actions implemented as a result of previous visit: • N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. Evidence of water damage in ceiling tile found in bedroom #2. Section 17a-145-74. Lavatory facilities. Shower on second floor has mold in the soap holder. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___9/22/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5924+++04/27/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __10am__________ DATE: 4/27/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Milieu Staff List of Areas / Topics covered during visit: • Census is 4. LBC 6. • At the time of the visit one youth in the program, but is a new admission. • Physical plant inspection was conducted and in compliance. • Discussed the programing, resident safety, juggling room challenges. • Discussed staffing of shifts. • Fire drills reviewed for the 1st quarter for 2023. No concern. Corrective Actions implemented as a result of previous visit: Medication Administration: Completed. • The sheet used to document key exchanges calendar dates are predated. The document has room for only signatures of staff handing the key off to the oncoming shift. The document does not have sufficient space to accommodate multiple key exchanges for each shift. Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___5/4/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6096+++03/02/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __1pm__________ DATE: 3/2/23 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title OT Program Director WS Milieu Staff List of Areas / Topics covered during visit: • Census is 5. • At the time of the visit there was one youth in the program. He is a new admission. • Physical plant inspection was conducted and in compliance. • Discussed the programing, resident safety, juggling room challenges. • Discussed staffing of shifts. No staff vacancies on all three shifts. • Reviewed medication. • One case record reviewed. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: Medication Administration: • The sheet used to document key exchanges calendar dates are predated. The document has room for only signatures of staff handing the key off to the oncoming shift. The document does not have sufficient space to accommodate multiple key exchanges for each shift. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___3/24/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5804+++10/25/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __10am _______________________ DATE: ___10/25/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title OT Program Director DV Vice President of Residential Services DB Program Coordinator LP Clinical Coordinator WS Youth Mentor List of Areas / Topics covered during visit: The STAR program is currently under a 2nd Provisional license. The license expires 10/28/22. The LBC is 4 with age range 14 to 18. The STAR accepts Boys. • At the time of the visit the census is 2 who were in school at the start of the visit. One youth returned from school. He stated he likes it here and is treated well. • Physical plant has no concerns • Discussed the programing, supervision of residents, resident safety, etc. • Medication room was reviewed, and citation listed below. Corrective Actions implemented as a result of previous visit: No corrective action required from last visit. Areas of regulatory non-compliance identified during this visit: Medication Guidelines: The non-controlled mediation key was found in the cabinet lock where non-controlled medication is stored. Consequently, the key was not in possession of the staff member assigned to administer medication, per Medication Guidelines training. The mediation room is accessible to all medication certified staff or others with access via the key fob. In addition, there is no evidence whereby staff document a key exchange for each shift. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___10/28/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5758+++07/22/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Boys and Girls Village / STAR TIME OF VISIT (FROM - TO): __10am_______________________ DATE: ___7/22/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title OT Program Director LP Clinical Coordinator BK Family Support Worker DJ Program Coordinator List of Areas / Topics covered during visit: This is a STAR program is under its 1st Provisional license. The license will expire 8/28/2022. The LBC is 4 with age range 14 to 18. The STAR accepts Boys. • At the time of the visit there was no youth in the program. • Physical plant inspection was completed and in compliance. • Discussed the programing, resident safety (rooms and fire drills), food storage, etc. • Discussed staffing of shifts. Staff noted that they are in the process of hiring two staff. Vacant positions are filled by per diem BGV staff. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: NONE. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___7/22/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6232+++07/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Hastings House/ Bridge Family Center TIME OF VISIT (1-3:30pm): DATE: 7/24/24 AGENCY PERSONNEL WHO PARTICIPATED: Program Manager List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Status reports on residents • Staffing vacancies : 1st shift: One (1) full time & two (2) part time direct care workers, 2nd shift: three (3) full time direct care workers, one (1) full time second shift supervisor. 3rd shift: one (1) full time direct care worker. Current vacancies are being covered by temporary staffing agency, per diem and Hastings staff working overtime. • Discharge planning • Recreation • Increase Significant Events reviewed related to one(1) youth and new policy with EMS having to medically clear youth that appear or are under the influence of alcohol/drugs. Milieu observation: • Staff/client interactions (staff observed to be playing cards with one(1) youth in the dining room. Two (2) youth at camp, two (2) at summer school, one (1) youth is working and one (1) AWOL. Physical Plant observed to be clean Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73-Sleeping Accommodations: • Damaged blinds bedroom #6-work order submitted. Section 17a-145-74: Lavatory facilities: Toilet articles and linens • Bathroom vanity top cracked on 1st floor-work order submitted Section 17a-145-85- Housekeeping equipment and supplies: • Cleaning supplies were located under the bathroom vanity on the 1st floor. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Amita Patel Date: 8/1/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|6190+++05/02/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Hastings House/ Bridge Family Center TIME OF VISIT (2:30pm-4pm): DATE:5/2/24 AGENCY PERSONNEL WHO PARTICIPATED: Assistant Clinical Director List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Status reports on residents • Staffing • Discharge planning • Recreation • Significant Events reviewed • New bedroom (heavy duty) furniture observed in bedrooms Milieu observation: • Staff/client interactions (staff observed to be playing cards with youth outside on the deck) Physical Plant observed to be clean Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-71. Living room, lounge: • Damaged blinds **work order submitted Section 17a-145-73-Sleeping Accommodations: • Window screens-missing/broken or damaged window screen (Bedroom 1, 2,3,6) **Work order submitted • Damaged Door (bedroom #1-closet) **Work order submitted • Missing mattress Pad/cover (Bedroom #2) Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Amita Patel Date: 6/14/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|6182+++02/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Hastings House/ Bridge Family Center TIME OF VISIT (130pm-4pm): DATE:2/15/24 AGENCY PERSONNEL WHO PARTICIPATED: Program Director Assistant Clinical Director List of Areas / Topics covered during visit: • Census = 5 male; LBC= 6 • Status reports on residents • Staffing • Discharge planning • Recreation • Increase in Police Calls • Significant Events reviewed • New furniture observed in living room, dining room • New bedroom (heavy duty) furniture ordered Milieu observation: • Staff/client interactions (1youth home, 3 youth in school and 1 youth AWOL) Physical Plan observed to be clean Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73-Sleeping Accommodations: • Bedroom #6 broken furniture (armoire/dresser) Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Amita Patel Date: 4/5/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|6013+++09/21/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Hastings House/ Bridge Family Center TIME OF VISIT (2-4pm): DATE:9/21/23 AGENCY PERSONNEL WHO PARTICIPATED: Program Director Assistant Clinical Director List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Client Supervision- Frequency & Documentation • Status reports on residents • Staffing • Client Recreation • Discharge planning Milieu observation: • Staff/client interactions (4 youth home, 1 youth in school and 1 youth AWOL) Physical Plant: • Oven-needs cleaning • Poor Air Quality in basement as it smells "damp" • Threshold to the basement needs to replaced as it presents as a trip/safety hazard • Both resident bathrooms need hand soap and paper towels or hand towel • Bathroom window screen needs to be replaced/repaired (1st floor) Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-71. Living Room, lounge • Basement Air Quality-smells damp • Basement Threshold needs to be replaced as it poses a tripping hazard Section 17a-145-74: Lavatory facilities: Toilet articles and linens • Resident bathrooms (1st, 2nd floor) are missing hand towel or paper towels and hand soap. Section 17a-145-76: Kitchens, equipment, food-handling: • Oven-inside needs to be cleaned. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Amita Patel Date: 9/29/23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|5929+++05/10/2023+++aDCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): __11am to 1pm______ DATE: 5/10/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: Census is 6. LBC 6. 6 males. Physical plant inspection of the STAR. No concerns. Discussed program issues and concerns. Discussed staffing of shifts. Medication: Controlled medication reviewed. N/A Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. N/A Thomas S. Cuchara ___5/15/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5900+++03/30/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): __11am to 12:15pm__________ DATE: 3/30/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Program Coordinator List of Areas / Topics covered during visit: Census is 3. LBC 6. 6 males. Physical plant inspection of the Group Home. No concerns. Discussed program issues and concerns. Discussed staffing of shifts. Medication: Controlled medication reviewed. N/A Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. N/A Thomas S. Cuchara ___3/31/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5857+++12/21/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): ___2pm_______________________ DATE: ___12/21/2022____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title SH Program Director List of Areas / Topics covered during visit: • Census is 5 and LBC 6. 6 males. One youth is in detention. • Physical plant inspection of the Group Home. • Residents were at school. • Discussed staffing of shifts. • One case record reviewed and found in compliance. Corrective Actions implemented as a result of previous visit: 17a-145-73. Sleeping accommodations. Completed. At the time of the visit Rooms 4 & 6 found the wood trim around the bedroom door is broken. A work order was put in for repair. Licensing will follow up on next visit. Areas of regulatory non-compliance identified during this visit: No SDP needed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___2/3/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5812+++09/28/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): ___9am_______________________ DATE: ___9/28/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title SH Program Director List of Areas / Topics covered during visit: • Census is 3 and LBC 6. 6 males. • Physical plant inspection of the Group Home. Program Director reports a new dining room table and chairs were purchased. New patio furniture for the deck and new dressers for bedrooms ordered. • Discussed the programing and resident's treatment and compliance. • Residents were at school. • Discussed staffing of shifts. Interim Clinical Coordinator used until a fulltime clinician is hired. APRN hired to provide supervision for Medication Administration Program. • One case record reviewed and found in compliance. Corrective Actions implemented as a result of previous visit: NO SDP from last visit. Areas of regulatory non-compliance identified during this visit: 17a-145-73. Sleeping accommodations. At the time of the visit Rooms 4 & 6 found the wood trim around the bedroom door is broken. A work order was put for repair. Licensing will follow up on next visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___11/10/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5750+++06/07/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): ___1pm_______________________ DATE: ___6/7/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title SH Program Director MW Clinical Coordinator List of Areas / Topics covered during visit: • Census is 6 and LBC 6. 6 males. • Physical plant inspection of the Group Home. No concerns. • Discussed the programing and resident's treatment and compliance. Program Director relayed there has been awols due to oppositional defiant behaviors. The program works with each resident individually to address their issues. One resident who has struggled with ADL skills made significant changes for which he is very proud. • Residents were at school. • Discussed staffing of shifts. Clinical Coordinator announced their resignation, but will continue on parttime until a replacement is found. The RN covering Hastings, Winifred and Harwinton resigned. The program will use the RN from Freymann House until a replacement is found. Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations. Completed. One bedroom had evidence of broken blinds that covered his window. A work order has been submitted. Areas of regulatory non-compliance identified during this visit: No SDP required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___7/8/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5673+++03/22/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Hastings House TIME OF VISIT (FROM - TO): ___1pm_______________________ DATE: ___3/22/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title SH Program Director List of Areas / Topics covered during visit: • Census is 4 and LBC 6. 4 males. • Physical plant inspection of the Group Home. See below. • Discussed the programing and resident's treatment and compliance. • Residents were at school. • Discussed staffing of shifts. Corrective Actions implemented as a result of previous visit: No SDP from last visit. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. One bedroom had evidence of broken blinds that covered his window. A work order has been submitted. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___3/29/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6284+++11/06/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STTAR program TIME OF VISIT (FROM - TO): 9:00am-10:30am DATE: 11-6-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • HR Director List of Areas / Topics covered during visit: This was a scheduled Licensing visit to the Bridge Family Centers Human Resources Dept. to conduct a semiannual personnel file review for new hires, interns, etc. that are assigned to Freymann House. • Four (4) personnel files were reviewed. No regulatory deficiencies were noted. Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. - No Regulation Compliance Plan is required following this Licensing visit Kathleen Forsythe, LCSW Date: 11-20-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Residential Director HR Director|6267+++10/17/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STTAR program TIME OF VISIT (FROM - TO): 1:00pm-4:30pm DATE: 10-17-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Clinical Director • Clinical Coordinator • Second Shift Supervisor • Youth Workers • Clinical Intern List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to obtain an update on the program and meet the new Clinical Director. Topics discussed included: • Census: 5 female residents in the program after a discharge earlier today. An admission is scheduled for later this day. • Incidents in the past three months: o AWOL: 67 o Police calls: 73 (majority for AWOL reporting) o Restraint: 0 o EMS calls: 6 • Incident Response Note: During the past quarter Licensing responded to one incident and completed an Incident Response Note. The incident occurred on 10-9-24 and involved a client allegation of abuse. • Personnel: o Staff vacancies:1 full time first shift, 3 part time second shift and one part time third shift vacancy. o New Clinical Director began employment late last month. o New Clinical Intern from UCONN started last month; placement runs through June 2025. o Second shift supervisor is scheduled for Tuesday-Saturday. o New position guidance binders for Residential Manager, Clinical Director, Clinical Coordinator, Shift Supervisor. o Monthly 1:1 coaching meetings with direct care staff by Residential Management. o Brief interview with a direct care staff. • Training: o Restorative Justice training continues, Clinical Director scheduled to attend next month. o Four staff currently enrolled in DCF Medication Administration training. o TCI train-the-Trainer scheduled for 11-1-24 for Program Manager. • Programming: o Client reward program. o Restorative Justice techniques having positive impact with clients. o Halloween celebration activities. o Bi-monthly leadership dinner with clients on weekends. o Structured client scheduling. • Milieu Observation; brief conservations with two clients. • Physical Plant: See 'Area of Regulatory Non-compliance' below. o All areas appeared organized and clean with seasonal décor displayed in common areas. o Bedrooms neat and organized. o Large room on first floor reorganized, numerous couches removed, conference room table and chairs installed. o Second floor living room reorganized; excess furniture removed. o Numerous interior doors are in need of cleaning. o Privacy film added to front stairwell window. o Kitchen layout rearranged; new oven installed last month. o Freezer chest in second floor storage room is in need of defrosting. o Loose headboards found on beds in several bedrooms. o Reviewed posted staffing schedule with medication certified staff assigned to each shift. o Reviewed posted meal menu; food storage discussed. o Outer pane of double-paned window in 2nd floor bathroom observed shattered; windowsill full of broken glass; unfinished wall section observed next to heating element. o Broken blinds observed on two windows in second floor front stairwell. o Large stain observed on carpeted front stairs leading to 3rd floor. o No telephone observed on third floor. o Loose or missing drawer pulls observed on dressers in bedrooms. o Loose carpet squares in bedroom D as well as numerous holes observed on the wall. o Hole observed in siding outside rear entrance door. Areas of regulatory non-compliance identified during this visit: 17a-145-63 Chief Administrative Officer. o Outer pane of double-paned window in 2nd floor bathroom observed shattered; windowsill full of broken glass; unfinished wall section next to baseboard heating element. o Broken blinds observed on two windows in second floor front stairwell. o Large stain observed on carpeted front stairs leading to 3rd floor. o Loose carpet squares in bedroom D as well as numerous holes observed on wall. o Hole observed in siding outside rear entrance door. Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 10-18-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Residential Director Program Manager File|6215+++07/23/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STTAR program TIME OF VISIT (FROM - TO): 10:00am-2:15pm DATE: 7-23-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Residential Director • Clinical Director • Clinical Coordinator List of Areas / Topics covered during visit: This was a scheduled quarterly Licensing visit to meet with the new Program Manager and Clinical Coordinator. The meeting was also attended by the Residential Director and the new Clinical Director. Topics discussed included: • Census: 6 female residents in the program; one client on an over-age waiver scheduled for discharge in early August. • Personnel: o Staff vacancies - 2 full-time and 7 part-time staff vacancies are filled with part time or perdiem staff, or temp agency staff when needed. Manger reported the program currently uses temp agency staff an average of 2-3 shifts per week. o New Program Manager began employment in June. o New Clinical Director began employment this week. o Second Shift Supervisor position added to the house; position filled last month. o Discussed staff training activities. o A semiannual personnel file review was conducted on 6-28-24 at The Bridge HR office by a Regulatory Consultant. Two files were reviewed. No regulatory deficiencies were noted. • Programming. • Discussion on Licensing Regulation Compliance Plan Follow-up: treatment plans, physical plant. • Milieu Observation: One client observed napping in living room with staff present, and two clients observed napping in bedrooms after lunch. . • Physical Plant: See 'Areas of Regulatory Non-compliance' below. o All areas appeared organized and generally clean. o New bed and dresser purchase; new area rugs placed in bedrooms. o Stairwell nooks free of objects. o Numerous interior doors are in need of cleaning. o Freezer chest in second floor storage room is in need of defrosting. Areas of regulatory non-compliance identified during this visit: 17a-145-73 Sleeping Accommodations. 1. Window coverings (shades, curtains, etc.) for client privacy are missing from bedroom windows in rooms C and G. 17a-145-74 Lavatory facilities. Toilet articles and linens. 1. Paper towels are missing from the third-floor bathroom. 2. Mold present in shower frame in third floor bathroom. 17a-145-85 Housekeeping equipment and supplies. 1. Numerous containers of cleaning supplies were observed unsecured in a third-floor bathroom vanity, some in unmarked containers. 17a-145-98 Case records. Reports. Confidentiality. 1. Several client case records were observed in an unlocked cabinet next to the first-floor entry. Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The regulation compliance plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 7-25-24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Residential Director Program Manager File|6144+++04/03/2024+++ April 8, 2024 Ms. Margaret A. Hann Executive Director The Bridge Family Center, Inc. 1022 Farmington Ave. West Hartford, CT 06107 Re: Freymann House STTAR Relicensing Inspection 2024 Licensing Consultants: Kathleen Forsythe, Amita Patel Dear Ms. Hann, On April 3rd and 4th, 2024, a biennial re-licensing inspection was conducted for the Freymann House temporary shelter program, located at 1019 Farmington Ave., West Hartford, CT. This inspection was conducted to determine the compliance of this program with the Regulations of the Connecticut Department of Children and Families Child Caring Regulations 17a-145-48 through 17a-145-124, the DCF Medication Administration Guidelines, and the DCF Nursing Standards. Listed below are the areas of DCF regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and complete a Licensing Regulation Compliance Plan (RCP) to address each area of noncompliance. The completed RCP must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. The areas of regulatory noncompliance are as follows: 17a-145-61 Written Policies and Procedures. • Evidence of the Executive Director's annual review in 2022 for required policies was not made available for review. 17a-145-73 Sleeping Accommodations. • Four of five occupied bedrooms were observed in messy, cluttered condition, including debris on the floors, empty food wrappers in one room, and an unfinished sandwich in another room. • All six bedrooms contain carpeting that is dirty and stained, with carpet tiles not affixed to the floor in a bedroom on the third floor. • A closet in a second-floor bedroom does not contain any shelving. Personal items were observed stored on the floor of the closet. • A dresser in a second-floor bedroom contains a broken handle. 17a-145-74 Lavatory Facilities. Toilet Articles and Linens. • The hot water temperature at the kitchen sink was recorded at 149°F and 151°on two consecutive days, which exceeds Department of Public Health Code 19a-495-551 requiring water temperatures at sinks to register between 110°F and 120°F. • Paper towels in a first-floor bathroom were not placed on a holder or dispenser to reduce incidents of contamination. • The sink in the third-floor bathroom is stained and missing the drain stop. • The shower frame in the third-floor bathroom contains mold. 17a-145-75 Health and Medical treatment. Administration of First Aid. Prescription Medication. Administration of Medicine or Treatment. Written Records. Storage of Drugs, Medicines, and Instruments. Sick Room, Telephone. • Evidence was not found of a program nurse signing off on transcriptions in one case record (MS) for March 2024. • A copy of the DCF Medication Administration Handbook was not present in the program. 17a-145-76 Kitchens, Equipment, Food-Handling. • The exterior of kitchen cabinets contains grime build-up, and the interior of food storage cabinets are in need of cleaning. • The bases of the sink cabinet and the trash cabinet are in deteriorated condition. • Knobs are missing on two kitchen cabinets. 17a-145-86 Instructions in Safety Procedures. Supervision. • Fire drill evacuation documentation for the licensed period indicates numerous missing reports: ? 2022: A second shift drill in the 2nd and 4th quarters. ? 2023: A first shift drill in the 3rd quarter, a second shift drill in the 4th quarter, and a third shift drill in the 2nd quarter. ? 2024: A first shift drill in the 1st quarter. 17a-145-96 Discharge of a Child. • A discharge summary report in one record (SH) contains an incorrect admission date. 17a-145-98 Case Records. Reports. Confidentiality. Six open case records were reviewed. The following deficiencies were noted: • Family, social and health histories are missing in two records (MarS, MadS). This information is very limited in two other records (AE, GC). • Evidence that individual and group therapy sessions were consistently delivered or received with the frequency and/or duration listed on treatments plans was not found in case records. • One record (MarS) did not contain evidence of individual therapy sessions from 9-18-23 to 10-12-23, and 11-6-23 to 12-12-23. Evidence was not found that group therapy sessions were provided to this same client from 9-18-23 to 12-12-23. • Monthly treatment plans are not consistently signed by clients. • A March 2024 treatment plan was not found in one record (MadS). • The comprehensive assessment to be completed after intake is not signed or dated by the author in two records (MarS, AE). • Evidence of a licensed clinician consistently co-signing clinical notes written by student interns was not found in records reviewed. ****************************************************************************** Once the Licensing Unit has reviewed and accepted the completed Licensing Regulation Compliance Plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, Kathleen Forsythe, LCSW Regulatory Consultant Dept. of Children and Families cc: File Director of Residential Services Program Director|6114+++02/22/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 12:30pm-3:15pm DATE: 2-22-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Director of Residential Services • Youth Worker • Clients (3) List of Areas / Topics covered during visit: This was a scheduled Licensing visit to meet with the Program Manager and Director of Residential Services for a program update and to tour the physical plant. A meeting was held with the Program Manager and Director of Residential Services. Discussion included: • Census: 6 (5 females and one transgender female). One client currently in detention, one client at a medical appointment. • Staffing: one full time and three part time staff vacancies. • Status update on scheduled installation later this month of additional video cameras on exterior, 1st floor, interior stairwells, and 3rd floor. Discussion on frequency of management reviewing video footage for quality assurance; recommendation of documenting video review process. • Unannounced visits by managerial staff on weekends and third shift. • Restorative Justice initiative update: Clinical Coordinator completed phase one training; 1-2 direct care staff scheduled to attend training next week; daily check-in group improved attendance by youth; data collection submission to DCF. • Recent Exceptional Circumstances forms submitted to DCF Risk Management. • Discharge planning for current residents; some referrals to YASS homes. • New Behavioral Intervention Specialist (BIS). • Snow removal by a contractor. Milieu Observation: • Three residents observed in the program during visit; transportation company was 'no-show' for one client's school transport; one client returned from school early due to illness. • Residents observed in living room with one direct care staff. • Brief client Interviews. . Physical Plant: • Managerial staff facilitated tour of physical plant. • All areas appeared clean and organized; beds are made and bedrooms are organized. • Discussion on future furniture purchases. • Bedroom closet rods scheduled for reinstallation; hooks removed from bedrooms; closet shelves repaired. • Second floor bathroom scheduled for complete renovation next week; discussed supervision plan for utilization of 1st and 3rd floor bathrooms during renovation; damaged ceiling in 3rd floor bathroom will also be repaired. • Work order submitted to reverse basement doorknob to prevent unauthorized access. • Personal items and clothing organized in client bedrooms. • Minor damage to bedroom dresser surfaces from hygiene products. • Loose carpet tiles in one 3rd floor bedroom; proposed plan to replace flooring. • Discussion on appearance of recyclable collection area in nook off of front stairwell. Meeting held with the new Director of Residential Services. Topics discussed included: • DCF biennial relicensing inspection scheduled for April 2024. • Thorough review of documents required for application to renew the home's child caring facility license; Biznet. • Personnel file requirements for interns. • Out-of-state CPS checks required for applicants who lived in another state in the 5 years prior to applying for employment. • Policy manual format; required policies for child caring facilities. • Consultant from CSI continues to work with the program through summer 2024. Corrective Actions implemented as a result of previous visit: Service development plan submission to address regulatory citations noted in Licensing visit last month is pending. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required following this Licensing visit. Kathleen Forsythe, LCSW Date: 2-23-24 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Director of Residential Services Program Manager|6090+++01/25/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 12:05pm-2:10pm DATE: 1-25-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Clinician • Youth Workers (2) • Clients (2) List of Areas / Topics covered during visit: This was an unannounced Licensing visit to meet with the Program Manager for a program update and to tour the physical plant. A meeting was held with the Program Manager. Discussion included: • Census: 5 females, with one client currently on AWOL status. • Staffing: o Vacancies: 4 part time weekends positions. o New Behavior Intervention Specialist began position since last Licensing visit. o New Clinician began position this week; introduction. o Two clinical interns; duties. • Corrective Action Plan (CAP) put in place in November 2023 to address program concerns was accepted by the Department yesterday 1-24-24. • Budget for monthly client activities. • Anticipated installation of additional video cameras on exterior, 1st floor, interior stairwell, and 3rd floor. • Programming: daily group, life skills group, status of Restorative Justice model initiative; site visit from consultant. • Discharge planning for current residents. • Status of two DCF investigations - staff returned from leave; final reports have not been issued. • School attendance by residents has improved since Christmas break. Milieu Observation: • Two residents present in the program during visit. • One resident in living room with staff and observed preparing lunch; one resident in her bedroom. Both residents refused to attend school today. • Part time nurse S. was in the program during the visit. Client Interviews: • Two clients were interviewed separately. • Both clients reported that they are unsure of their discharge plans. Physical Plant: Youth worker T. facilitated a tour of the physical plant. See Areas of Regulatory Non-compliance below. • All three floors and the basement were toured. • Common areas (kitchen, living room, classroom) appeared clean and organized. • Five bedrooms assigned to residents appeared messy with unmade beds. O Assigned bedrooms contained large amounts of personal effects piled in the bottom of closets and on bedroom floors. O Dressers are present in bedrooms however hangers are few in quantity or missing in closets. O Broken closet shelf observed in bedroom B. O Cloth mattresses do not contain mattress covers. O Boxing gloves observed tied to overhead sprinkler pipe in a second floor bedroom. O Headboard is loose on bed in room G. O Two bedrooms on third floor are extremely warm in temperature; air conditioners in rooms available for client use. • Bathrooms on the second and third floors do not contain paper towels; toilet paper missing from the third-floor bathroom; two hair appliances resting on sink in third floor bathroom; cracked tile floor in second floor bathroom; mold on shower door in third floor bathroom; ceiling in 3rd floor bathroom is peeling. Both client bathrooms are in need of cleaning. • Knob on basement door should be reversed to prevent client access. • Client chore chart, recreation schedule, and January menus posted. • Med admin area in storage closet observed. Medication administration certified staff roster needs updating. • Freezer chest in storage room is need of defrosting due to ice build-up. • Numerous cleaning tools (mops, bucket, etc.) stored with recyclables in vestibule on second floor front stairwell is in need or organization. • Explanation of shift log documentation. Corrective Actions implemented as a result of previous visit: A service development plan (SDP) was submitted on this date following a December 2023 personnel file review. The SDP is not accepted and is pending further follow up by the agency. Areas of regulatory non-compliance identified during this visit: 17a-145-68 Heating Ventilation, Lighting. 1. The ceiling in the third-floor bathroom is damaged/peeling. 17a-145-73 Sleeping Accommodations. 1. Boxing gloves were observed tied to an overhead sprinkler pipe in a second-floor single bedroom. 17a-145-74 Lavatory Facilities. Toilet Articles and Linens. 1. Bathrooms on the second and third floors do not contain paper towels at the sinks. 2. Toilet paper is missing from the third-floor bathroom; Toilet paper is not on a holder in first floor bathroom. 3. Tile floor in second floor bathroom is cracked in front of the shower. 4. Mold is present on the shower door in the third-floor bathroom. 17a-145-90 Clothing. Storage. 1. Storage receptables for resident clothing are inadequate in resident bedrooms as evidenced by large amounts of personal effects piled in the bottom of closets and on bedroom floors and an insufficient hanger supply observed in closets. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 1-26-24 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Director of Residential Services Program Manager|6068+++12/21/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 9:00am-12:00pm DATE: 12-21-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • HR Director List of Areas / Topics covered during visit: This was a scheduled Licensing visit to the HR Dept. to conduct a semiannual personnel file review. Eight personnel files were reviewed of identified Bridge staff hired or transferred into the program since August 2023. See 'Areas of Regulatory Noncompliance' below. Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-64 Personnel Policies and Procedures. • Five files (KC, NT, JB, SM, KL) reviewed did not contain evidence that the employee received a copy of the agency's personnel policies. 17a-101 Protection of Children from Abuse. Mandated Reporters. Educational and Training Programs. Model Mandated Reporting Policy. • Five files (KC, RH, SG, SM, KL) reviewed do not contain evidence of completing the DCF mandatory reporter of abuse/neglect training. 17a-131 Cardiopulmonary Resuscitation Training Required for Persons Who Directly Supervise Children. • Three files (JB, SM, KL) reviewed did not contain evidence of CPR certification. 17a-151 Investigation. Issuance of license or provisional license. Revocation, suspension or limitation of license. Appeal. • One file of a former employee (EB) does not contain evidence that the agency requested a check of the child abuse and neglect registry in any state in which the employee resided in the preceding five years. Documentation in the personnel file indicates the employee resided in Hawaii and Virginia in the five years prior to hire at The Bridge Family Centers. • A completed Connecticut state police criminal history check on one employee (KC) does not contain the correct spelling of the last name. 46a-154. Internal monitoring, training and development of policies and procedures required and subject to state agency inspection. • Five files (KC, NT, JB, SM, KL) reviewed do not contain evidence of restraint training in the Therapeutic Crisis Intervention/TCI course. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 12-28-23 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: HR Director Director of Residential Services|6047+++12/06/2023+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 1:15pm-3:30pm DATE: 12-6-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Youth Worker (3) • Client (3) List of Areas / Topics covered during visit: This was a scheduled Licensing visit to meet with the Program Manager and to tour the physical plant. A meeting was held with the Program Manager. Discussion included: • Census = 6, with two clients currently in detention. • One new admission (N.) remains in detention after going AWOL from program shortly after admission. • Two staff scheduled to take medication administration certification exam next week; two other staff waiting to complete onsite practicum in order to obtain certification. • Staffing schedule for December received. • November medication administration records have been reviewed by the nurse. • Daily schedule reviewed, including mealtimes and meal prep responsibility. • Restorative Justice activities: New daily group each afternoon; Use of 'Circle Forward' manual; Brief visit from Restorative Justice consultant on 12-4-23 to observe the process, with another visit scheduled later this month; social skills group. • School plans for clients: Client S. has been discharged from school and will be provided a tutor. Client V. has been discharged from school - had a preplacement visit yesterday for another facility. • DCF Licensing semiannual personnel file review scheduled for late December. • Confirmed dates for the April 2024 biennial relicensing inspection. • CSI consultant activities for Freymann House. • Staff vacancies: ? Program nurse's last day is 12-8-23 and interviews for replacement have occurred; ? One FT second shift behavior specialist; ? 5 PT bi-weekly weekend slots; ? New clinician hired with a 1-9-24 start date; ? Director of Residential Services has resigned, effective next month - interim Director has been identified. Physical Plant: Program Manager facilitated a tour of the physical plant. • The first, second and third floors were toured. • Common areas (kitchen, living room, library) appeared clean and organized. • Bedrooms and bathrooms appeared generally clean and organized. • Unoccupied bedrooms are locked. • Interior painting on the second and third floors completed, although the lower half of second floor bathroom walls are in need of repainting. • Paper towel holders installed in bathrooms. • All bedroom windows contain new shades. • New beds, mattresses and dressers placed in bedrooms, waiting on one additional mattress delivery. • Bedroom doors have been labeled. • New exercise bike placed in lower level. • Updated daily routine schedules posted in living room. • Clients have large amount of personal effects in bedrooms- additional storage containers needed in some rooms. • Gap observed at bottom of entrance door - wind guard needed. • Medication administration room observed. Milieu: • A client (E.) returned from detention during the Licensing visit. • Three clients socializing in a bedroom. • Two direct care staff observed supervising clients. • Clients eager to participate in afternoon rec activity. Recreation: • Meeting held with direct care worker responsible for creating monthly activity schedule. • Clients have input on activity planning. • Reviewed the December activity schedule. Corrective Actions implemented as a result of previous visit: A service development plan was submitted following a November Licensing visit. The plan was accepted by the Department. Areas of regulatory non-compliance identified during this visit: None. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. - No service development plan is required for this Licensing visit. Kathleen Forsythe, LCSW Date: 12-11-23 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Interim Director of Residential Services Director of Residential Services Program Manager|6069+++11/07/2023+++ DCF Corrective Action Plan – The Bridge – Freymann House STAR Site Corporate Name: The Bridge Family Center Program Name: Freymann House STAR Date: 11/7/23 The plan of correction should include specific goals, objectives, and steps that effectively reflect the issues described above. Please submit this plan to the undersigned by the close of business on 1/7/24. We hope to continue an ongoing dialogue with you as you work on the plan of correction. If you have any questions, please feel free to contact Kathleen Dituccio at kathleen.diticco@ct.gov Area Needing Attention The Bridge Plan of Correction Completion Date Title/Person Responsible to Monitor Plan 1. Section 17a-145-62. Chief administrative officer (Each facility shall provide the staff and complementary services to enhance the physical and emotional well-being and ensure the safety of the children. a) Submit a detailed plan outlining how staff are trained in all policies and practices to perform their job effectively, and documentation of when staff are trained to include the staff’s written acknowledgement. b) Submit a plan to empower and model for staff how to engage, and confidently and consistently address issues/incidents with youth that arise in the program. For example, submit a detailed plan to ensure staff engage and intervene in arguments & physical altercations among residents in a timely and appropriate manner. c) Submit a plan to ensure that residents receive timely medical attention, care, and support when they are observed under the influence of alcohol or drugs. d) Submit a plan and concrete calendar to ensure that there is a consistent activity schedule for the residents. 2. Supervision: Section 17a-145-60. Written policies and procedures a) Submit a plan to provide adequate and consistent supervision of all residents. b) Submit a plan to keep residents safe when there are verbal and physical disputes among residents. c) Submit a plan regarding mealtimes and appropriate spaces for youth to eat (i.e., not in bedrooms.) Include a plan for training staff to effectively enforce these procedures. d) Submit procedures that outline when and why youth are given community time and include expectations of appropriate community behavior and guidelines around what behaviors would remove privileges. Include a plan to train staff around these procedures. 3. Section 17a-145-86. Instructions in Safety Procedures. Supervision. a) Submit a plan to ensure that nothing is hung by residents on the sprinkler system. b) Submit a plan that ensures youth do not have any contraband or paraphernalia (vape, gummies) on their person or in their rooms and a plan to address these infractions when they occur. Also include a plan to train staff regarding these procedures. 4. Section 17a-145-75. Health and medical treatment. Administration of first aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. a) Submit a detailed plan to ensure the RN checks transcriptions and MARs to identify medication errors/missed medications, trends or recurrent problems for youth, as required. b) Submit a detailed plan to ensure RN reviews and signs off on physician's orders transcribed to MAR by medication certified staff and that RN, on a monthly basis, checks that all prescription/ orders are current, correctly transcribed on the medication record, match the pharmacy labels and ensure that the medications are stored properly. c) Submit a detailed plan to ensure all mediation certified staff and LPN activities are supervised by RN and that the RN cannot function as an APRN if not hired in said (APRN) role. Include in the plan that the agency's policy is reinforced through continued in service education to staff by the RN. d) Submit a detailed plan to ensure medication certified staff cannot receive verbal orders/directive regarding changes in the youth's medication or treatment therapy over the phone. e) Submit revised policy to include directive to program staff on measures to follow when youth AWOL and had medication therapy and indicate how staff will be made aware of the policy and expectations. 5. Physical Plant Submit a plan to ensure that the following is rectified: a) Replace the 3rd floor fire extinguisher. b) Submit a plan to ensure that youth are complying with chores (cleaning rooms and bathrooms, other chores) to include what happens when this does not happen. Also include a plan to train staff regarding these procedures. c) Replace broken blinds in the third-floor bathroom and bedroom.|6025+++11/02/2023+++ Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 12:00pm-2:00pm DATE: 11-2-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Manager • Clinical Coordinator • Youth Worker (2) • Clinical Intern • Client (4) • Community Solutions, Inc. Consultant List of Areas / Topics covered during visit: This was a scheduled Licensing visit to meet with the Program Manager and to tour the physical plant. A meeting was held with the Program Manager and Clinical Coordinator. Discussion included: • Recent 10-31-23 incident in which a client assaulted two staff and a peer. Client involved currently at CCMC; program request to DCF to find another placement for this client. • Staff vacancies: Two full-time second shift & five part-time weekend vacancies with one pending hire. Currently one perdiem staff on the roster. Three Harwinton House staff have worked at Freymann in recent weeks; new Behavioral Specialist position has been posted. • Second shift management: o Program Manager reported that Freymann House had a second shift supervisor in the past but position no longer exists; reported that staff work out division of duties and contact an administrator on-call if needed. • Census: Program currently has five residents. LBC = 9 with 6 beds reserved for DCF. • Headcount procedures and documentation. • Requested Program Manager to follow up and ensure submission of more than a dozen missing Significant Event Reports to DCF Risk Management for incidents from the past few weeks. • The Bridge Family Centers partnership with Community Solutions, Inc. (CSI) for recent 3-day TCI restraint training for staff; Bridge Family Centers currently has two TCI instructors on staff; Consultant from CSI providing consultation at Bridge STAR homes. . • Program meeting scheduled on site this date with Program Manager from another facility to follow up on event involving Freymann House client on a pre-placement visit. • School attendance: Majority of clients refuse to attend school; follow up needed with assigned DCF workers; one client currently has no school placement assigned; school social worker for one client visited house twice; no academic programming offered in the house for clients refusing to attend school. • Clinical Coordinator Schedule: Sixteen (16) hours per week at Freymann House that includes one 'late night' until 7:00pm. • Physical Plant updates: o Third floor bedrooms (3) and the hallway have been painted by contractors since last Licensing visit in late September; second floor painting is scheduled; whole house interior painting to continue in coming weeks. o New furniture has been ordered to include 5 bed frames, seven mattresses, 2 box springs, 5 bed platform boards, 2 dressers and 5 tall chests; furniture delivery is expected 11-9-23. New dining chairs to be ordered mid-November. o Bedroom doors to be labeled once painting is complete. • Biennial relicensing inspection to be conducted in April 2024. • Weekly recreation budget of $250.00; types of activities scheduled; client recreation schedule is displayed each month. • How contraband is stored. • Incentive planning (individual and group) to encourage client participation in program routine, and to discourage vaping and AWOL behaviors. • Meal preparation: Program Manager reported that staff cook dinner; clients are responsible to prepare their own breakfast and lunch; more than ample supply of food observed in the house; menus posted in kitchen. Physical Plant: See Areas of Regulatory Non-compliance below. Program Manager and a direct care worker facilitated a tour of the physical plant. The first, second and third floors were toured. Items discussed/observed during tour included: • Common areas (kitchen, living room, library) appeared clean and organized. • Bedrooms, hallways and stairs in need of vacuuming. • Only two of the six bedrooms were organized with beds made; One client bedroom on second floor was extremely messy - client was observed lying on a bed on a cell phone and stated she would begin cleaning the room. • Two client bathrooms were messy with toilet paper and paper towels not in holders; large amounts of hair observed on floor; rusty window blinds observed in 2nd floor bathroom, which lacks a toilet paper holder. And paper towels. • Two aerosol cans (furniture polish and bathroom cleaner) were observed on a shelf in an open closet inside a bedroom - Program Manager removed cans and locked inside a supply closet. • Evidence of patchwork on walls in stairwells in preparation of scheduled painting. • 'Guts' book utilized for communication with staff. • No posted November recreation schedule. • Posted daily routine schedule. • Board games and books were observed in library room next to kitchen. • Cleaning supply closet in kitchen is locked. • Hygiene supply cabinet available for client use outside of bathroom. • A window in a bedroom off the kitchen does not contain curtains or blinds for privacy. Manager pointed to a blanket on an unmade bed and reported that a blanket is placed over the window at night. Milieu: • One direct staff member, Program Manager, Clinical Coordinator and Clinical intern were present in the house with two clients at start of visit; one client was attending an off-site education program. • A second direct care female staff member returned to the house with two clients following a medical appointment. • Observation of three clients receiving delivery packages from Program Manager; opening of packages in staff presence to ensure no contraband was received. • No lunch preparation or consumption was observed during the Licensing visit. • Direct care staff confirmed there is no 'lead' or 'in-charge' staff on second shift; reported the house is "unorganized". CSI Consultant: • A brief meeting was held with consultant from Community Solutions, Inc. Consultant who arrived at the house; started 10-2-23 and is reportedly assisting with training needs, onboarding of new staff, distribution of surveys, etc. Reported conducting one onsite visit per week at each of the four Bridge STAR programs. Corrective Actions implemented as a result of previous visit: • Interior house painting completed on third floor; painting on all floors to be completed by end of the month. • New bedroom furniture and mattresses have been ordered - anticipated delivery next week. • A completed service development plan following a late September 2023 Licensing visit was received by the Department on 10-23-23. Areas of regulatory non-compliance identified during this visit: 17a-145-73 Sleeping Accommodations. • Several bedrooms are extremely disorganized and in need of a deep clean. • A window in one bedroom next to the kitchen does not contain a window covering (blinds, curtains, etc.) for privacy. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW Date: 11-3-23 ______________________________ Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Director of Residential Services Program Manager|6010+++09/29/2023+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Centers- Freymann House STAR program TIME OF VISIT (FROM - TO): 11:30am-1:15pm DATE: 9-29-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: • Program Director • Youth Worker • Clinical Intern • Client (1) List of Areas / Topics covered during visit: This was a scheduled Licensing visit for this newly assigned Regulatory Consultant and the DCF Licensing Unit Manager to meet with the Program Manager and to tour the physical plant. Tour of the physical plant facilitated by the Program Manager. The first, second and third floors were toured. See Areas of Regulatory Non-compliance below. Items discussed during tour included: • Freezer chest in storage room is in need of defrosting and contains a broken thermometer. • Labeling bedrooms for identification. • Enhancing client safety in bedrooms. • Infection control practices for beds prior to new admissions. • Posting emergency phone numbers; lack of house phone on third floor. • Menus. • Motion sensors on interior staircases; nonfunctioning sensor on front interior staircase. • One Bridge maintenance staff member reportedly conducts monthly walk-throughs; maintenance request procedure. Milieu: Clients were not present in the house at the start of the visit. One client returned to the program during the visit with a community support worker. A new female youth worker was present, as well as a Clinical intern. A meeting was held with the Program Director and the Regulatory Consultant. Topics discussed included: • Census=5. LBC = 9, with seven beds reserved for DCF clients. • Staff vacancies: 1 full time 1st shift, 2 full time 2nd shift, 1 part-time biweekly staff. • Bridge Family Centers 'hands-off' practice. • TCI restraint training for staff of four types of hands-on techniques. • Client cell phone practices. • Recreation activities. • Staffing ratios. • DCF Monthly Restraint/Seclusion reporting requirement. • Overview/status of five current residents and length of stay (ranges from one week to 6 months). • One resident refusing to attend school; efforts of program to engage resident in educational programming. • Roster of medication administration certified staff (10). Corrective Actions implemented as a result of previous visit: N/A Areas of regulatory non-compliance identified during this visit: 17a-145-73 Sleeping Accommodations. • Walls in the six bedrooms contain damage, chipped/peeling paint, and graffiti. • Bedrooms contain mattresses that are dirty/stained, some with tears, and lack protective coverings. • The window in bedroom # 3 does not contain curtains, blinds, etc. for privacy. • Missing mattress in bedroom #4. • Exposed wires in a second-floor bedroom. • Dressers in bedrooms are damaged. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Kathleen Forsythe, LCSW ______________________________ Date: 10-10-23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM. Cc: Director of Residential Services Program Manager|6007+++06/12/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Freymann House TIME OF VISIT (FROM - TO): ___11:15am to 1pm_____________________ DATE: ___6/12/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager List of Areas / Topics covered during visit: . • Current Census= 7. LBC 6 DCF and 3 Community beds. Total Bed Capacity 9. o One youth is using one of the Community beds. • Physical plant inspection of the Group Home. No concern. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. 2nd shift has no FTE vacancies, but is looking to fill shifts using parttime and per diem staff. • Discussed the length of stay for youth. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: n/a Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___8/4/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5901+++03/29/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Freymann House TIME OF VISIT (FROM - TO): ___9:45 to 12pm_____________________ DATE: ___3/29/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager Director of Residential Services Youth Worker List of Areas / Topics covered during visit: . • Current Census= 6. LBC 9- 6 DCF and 3 Community beds. • Physical plant inspection of the Group Home. No concern. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. Vacancy one full time youth worker on 1st and 2nd shifts • Reviewed controlled medication. No concern. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: n/a Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___4/4/23_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5810+++09/01/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Freymann House TIME OF VISIT (FROM - TO): ___9:20am_______________________ DATE: ___9/1/2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title CD Program Manager KP Clinical Director of Residential Services List of Areas / Topics covered during visit: . • Census. One resident is in school and the other in hospital. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. • One case record reviewed and in compliance. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. At the time of the licensing visit one of the bedrooms cloths and numerous items on the floor. The room was cluttered. Prior to the end of the visit the room was cleaned and organized. No further action required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara ___11/7/2022_______ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5680+++04/01/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: The Bridge Family Center/Freymann House TIME OF VISIT (FROM - TO): 12:45 -- 1:15 DATE: 4-1-22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title CD Program Director List of Areas / Topics covered during visit: Verified LBC. Noted which residents were home and not in school. Inspected the entire home. Reviewed job vacancies. Corrective Actions implemented as a result of previous visit: Not applicable. Areas of regulatory non-compliance identified during this visit: None. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. A plan of correction does not need to be filed. Regulatory Consultant Date James Richard Moore, LMSW 4-1-22 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6231+++07/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / Winifred House/The Bridge Family Center TIME OF VISIT (FROM TO): 10:15-11:15am DATE: 7/24/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Residential Services Program Manager Director of Clinical Services Clinical Coordinator List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Status reports on residents • Staffing Updates: 2nd shift: One(1) full time youth worker • Staff/client interactions: three (3) youth were in bedroom, one (1) youth was AWOL, one (1) was at school. • Decrease in Risk Management reports • New agency vehicle • New furniture observed in dining and living room. • Landlord agreed to replace the stair railing on the 2nd floor. • New programming-Bridge Bucks to increase program compliance/participation. Areas of regulatory non-compliance identified during this visit: Section 17a-145-74: Lavatory facilities: Toilet articles and linens • Bathroom door latch was broken-work order submitted. Please submit a Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. Amita Patel Date:8/1/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc:|6181+++04/16/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / Winifred House/The Bridge Family Center TIME OF VISIT (FROM TO): 2-4pm E 4/17/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Residential Services Director of Clinical Services Program Director List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Status reports on residents • Review of Pending Regulation Compliance Plans-combined response • Review of procedures for Staff office, agency vehicle and lock box keys • Staffing Updates: Clinician (newly hired), Vacancies; 4 part time direct care staff (weekends) • Staff/client interactions (4 youth home, 1 youth at school, 1 youth AWOL) • Risk Management • Dining Table & Living Room Couch ordered (delivery pending) Areas of regulatory non-compliance identified during this visit: Section 17a-145-63 Chief Administrative Officer: • 2 Stair Railing Spindles Missing (indoors) work order placed • Outdoor Railing wobbly Side door (1st Floor) contractor quote requested Section 17a-145-73-Sleeping Accommodations: • Single Bedroom-1st Floor Bedroom o Missing Window Screen (Work Order placed) • Single Bedroom (B)-2nd Floor Bedroom o Missing Window Screen (Work Order placed) o Hole Behind the Bedroom Door (Work Order placed) o Damaged Door Frame (Work Order placed) • Double Bedroom -2nd Floor on Right of bathroom o Missing Window Screen o Graffiti behind Bedroom Door & Front of Closet doors • Double Bedroom-2nd floor (Left of Bathroom) o Missing Curtains/blinds (Double Bedroom-2nd floor on Left of Bathroom) o Missing Window Screen o Excessive Dirty Clothes piled up, unpleasant odor o Food on the floor (orange peel) Section 17a-145-76: Kitchens, equipment, food-handling: • Oven-inside needs to be cleaned Section 17a-145-84: Office Space. Confidential Files • Closed records are stored in the staff office in boxes (Locking Filing Cabinet Ordered) Please submit a Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. Amita Patel Date:4/18/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc:|6180+++01/19/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / Winifred House/The Bridge Family Center TIME OF VISIT (FROM - TO): 9am to 12pm DATE: 1/19/24 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Director of Residential Services Clinical Director of Residential Services List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Status reports on residents • Review of significant events • Staff office keys obtained by youth leading to access to staff office, lock box and agency vehicle keys • Agency vehicle stolen by two (2) youth on 1/18/24 • Contraband (BB gun) located in bedroom on 2nd floor • Camera footage observed (1/18/24) Milieu observation: • Staff/client interactions (3 youth home, 1 youth at school, 2 youth detained by police) Physical Plant observed to be improved to prior visits Areas of regulatory non-compliance identified during this visit: • Section 17a-145-61: Written Policies & Procedures: - The program failed to adhere to room search policy and confiscate contraband (BB gun) • Section 17a-145-63: Chief Administrative Officer: - The program failed to properly ensure the safety of residents. There was a BB gun in the program on at least two (2) reported occasions. Management failed to properly report, secure, and dispose of the BB gun. Program staff failed to ensure safety of the residents. Two residents gained access to staff office keys, which also granted them access to the lock box, within the office, with sharps, vehicle keys and petty cash. Safety measure/protocols need to be updated to prevent this from future occurrence. • Section 17a-145-73: Sleeping Accommodations: - Two (2) damaged doors (office door, 2nd floor bathroom door) - 1st floor bedroom has two (2) broken windows that were boarded up Please submit a Regulation Compliance Plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. Amita Patel Date:4/5/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc:|6014+++09/08/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Winifred House/ Bridge Family Center TIME OF VISIT (11am to 1:15pm): DATE:9/8/23 AGENCY PERSONNEL WHO PARTICIPATED: Clinical Coordinator Intern List of Areas / Topics covered during visit: • Census = 6 male; LBC= 6 • Client Supervision- Frequency & Documentation • Status reports on residents • Client vocational and education placements • Discharge planning Milieu observation: • Staff/client interactions (4 youth home, 1 youth in school and 1 youth AWOL) Physical Plant tour: • Broken Furniture (Bedroom B, Dining Room Chair) • Floor Damage/Stains (Bedroom B) • Broken Radiator Cover near Laundry Machines • Vape Cartridge found under mattress and confiscated (Bedroom B) • Food observed in Bedroom B • Large Garbage Bag full of trash including pizza box (Bedroom B) • Clothes strewn all over floor in bedrooms • Bathroom -1 bulb needs to be replaced, no paper towels or Hand Soap • Basement-evidence of fly infestation (around door frame), debris from construction needs to be cleaned • Chipping Paint throughout the home • Walls need to be cleaned/repaired/re-painted - throughout the home. • Doors need repair due to dents/cleaning and/or to be painted - throughout the home. • Microwave-inside needs to be cleaned. Corrective Actions implemented as a result of previous visit: - Not applicable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73: Sleeping Accommodations • Bedroom on first floor: 1. Two youth are sharing a bedroom and the room is not large enough. • Bedrooms on second floor: 1. Bowl with old food found in bedroom (Bedroom B) 2. Vape Cartridge found under mattress and confiscated (Bedroom B) 3. Large full bag of trash including pizza box (Bedroom B) 4. Clothes strewn all over floor in bedrooms located on 2nd floor. Section 17a-145-74: Lavatory facilities: Toilet articles and linens • Bathroom -1 bulb needs to be replaced, no paper towels or Hand Soap, Several Bars of soap stuck together and used washcloths observed in shower • Bathroom on first floor- toilet bowl dirty, towels on the floor, no hand soap Section 17a-145-76: Kitchens, equipment, food-handling: • The hood/Vent above the stove is missing filter grids. • Microwave-inside needs to be cleaned. Section 17a-145-77: Dining areas and supervision: • The dining room chair is broken. Not enough chairs at the dining room table for all the youth to sit. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Amita Patel Date: 9/14/23 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File Program Director|6100+++08/16/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Bridge Family Center / Winifred STAR TIME OF VISIT (FROM - TO): 11am-2pm DATE: 8/16/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title SIU Investigator Clinical Coordinator Hartford PD Detective List of Areas / Topics covered during visit: • LBC 6. Census is 6. • This is an unannounced visit to assist SIU Investigator & Hartford Detective follow up on a Careline report, 7/23/23. • At the time of the visit 5 youth were home. • Discussed programing as it relates to resident behavior and the challenges working with youth in a STAR environment. At the time of the visit residents appeared calm, but there is an undercurrent of negativity by one youth that has a ripple effect in the milieu. Staff make attempts to address their concerns, by speaking to residents directly and separate youth when needed. • Given the nature of the youth trauma history; staff's training was discussed and as well as how will the program maintain safety in the milieu. • Discussed the challenges of discharging unsafe residents and its effect on the milieu and staff when a resident is unable to leave. Corrective Actions implemented as a result of previous visit: Areas of regulatory non-compliance identified during this visit: No SDP Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 2/8/24 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5917+++04/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Bridge Family Center / Winifred STAR TIME OF VISIT (FROM - TO): 11am-1pm DATE: 4/19/23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Clinical Coordinator List of Areas / Topics covered during visit: • LBC 6. Census is 5. • At the time of the visit one youth home. Youth stated he likes the staff. • Discussed the programing and resident behaviors. • Physical plant inspection completed. Corrective Actions implemented as a result of previous visit: Section 17a-145-73. Sleeping accommodations. Completed. Evidence: • At the time of the licensing visit, the bedroom door to Room C was found broken. A work order was submitted prior to the licensing visit. Section 17a-145-74. Lavatory facility. Completed. Evidence: • The second-floor bathroom sink was found to be broken at the time of the licensing visit. A work order was submitted prior to the licensing visit. Section 17a-145-84. Office space. Confidential files. Completed. Evidence: • Closed records were found to be on the floor in the Program Director's office. There is no evidence of a locked room or file cabinet dedicated to storage of closed files. Section 17a-145-86. Instructions in safety procedures. Completed. Evidence: • Fire drill missing for the 4th quarter 2022. • Fire Marshal report: Basement area needs exit signs for occupants. Completed. Section 17a-145-84. Office space. Confidential files. Completed. Evidence: • Closed records were found to be on the floor in the Program Director's office. There is no evidence of a locked room or file cabinet dedicated to storage of closed files. Section 17a-145-86. Instructions in safety procedures. Completed. Evidence: • Fire drill missing for the 4th quarter 2022. • Fire Marshal report: Basement area needs exit signs for occupants. Areas of regulatory non-compliance identified during this visit: NONE. Section 17a-145-73. Sleeping accommodations. Evidence: At the time of the visit, a mirror was found to have inappropriate graffiti/statements written on the frame. It was immediately removed by the Program Director. No SDP. Section 17a-145-76. Kitchen, equipment, food-handling. Evidence: • At the time of the visit the cabinet door to the center island was missing. A work order had been submitted prior to the licensing visit. Repeat from last relicense inspection. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 4/19/23 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6097+++11/16/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Winifred TIME OF VISIT (FROM - TO): 1pm__________________ DATE: ___11/16/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title SB Program Manager List of Areas / Topics covered during visit: • Census is 5. LBC 6. • 4 youth were home at the time of the visit. Youth interacted positively with staff. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Discussed staffing of shifts. 1st and 3rd shifts have no vacancy. Program is in process of reviewing resumes for one open 2nd shift position. • SB is new to agency, since 10/31/22. Corrective Actions implemented as a result of previous visit: No SDM from last visit Areas of regulatory non-compliance identified during this visit: Section 17a-145-73. Sleeping accommodations. Room C: The door frame and door were found broken at the time of the visit. Repair or replace. Section 17a-145-76. Kitchens, equipment, food-handling. The kitchen has an island in the center of the room with cabinet space. One of the cabinet doors is missing and should be replaced. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 11/17/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5809+++09/28/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Winifred TIME OF VISIT (FROM - TO): ___12:30pm__________________ DATE: ___9/28/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title AB Youth Worker HB Youth Worker List of Areas / Topics covered during visit: • Census is 3. LBC 6. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Reviewed 1 open client file. Found to be in compliance. Corrective Actions implemented as a result of previous visit: No SDM from last visit Areas of regulatory non-compliance identified during this visit: No SDM required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 11/10/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5675+++03/23/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _Bridge Family Center / Winifred TIME OF VISIT (FROM - TO): ___9:30am__________________ DATE: ___3/23/22____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title NB Clinical Coordinator List of Areas / Topics covered during visit: • Census is 0 and LBC 6. • Physical plant inspection of the Group Home. See below. • Discussed the programing challenges and resident's treatment and compliance. • Discussed on-going training with staff when census is low. • Discussed staffing of shifts. • Reviewed Fire Drills. • Reviewed 2 discharge files. Corrective Actions implemented as a result of previous visit: No SDM from last visit Areas of regulatory non-compliance identified during this visit: No SDM required. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Thomas S. Cuchara 4/6/2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

 

6234+++07/17/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Adolescent Shelter TIME OF VISIT (FROM - TO) 11:15am-12pm DATE: 7/17/24 AGENCY PERSONNEL WHO PARTICIPATED: Executive Director List of Areas / Topics covered during visit: • Census (2) LBC (12) • Program updates • Staffing Vacancy: One (1) full time clinician and program director. Temporary clinical coverage being provided by Teen Talk Counselor. • Staff/client interactions: Two (2) youth were observed in the program getting ready to go on outing with staff. • Physical plant was observed to be clean Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 7/19/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6187+++05/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Adolescent Shelter TIME OF VISIT (FROM - TO): 11:30-12:30 DATE: 5/15/24 AGENCY PERSONNEL WHO PARTICIPATED: Program Director List of Areas / Topics covered during visit: • Census (4) LBC (8) • Program updates • Staffing: PD position will be vacant in June 2024. • Staff/client interactions: No youth were observed as all youth were attending school in the community. • Physical plant was observed to be clean Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 6/14/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6184+++03/26/2024+++ DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Adolescent Shelter TIME OF VISIT (FROM - TO): 11:30-12:30 DATE: 3/26/2024 AGENCY PERSONNEL WHO PARTICIPATED: Program Director List of Areas / Topics covered during visit: • Census (5) LBC (8) • Program updates • Staffing: There are two (2) vacant full time youth counselor positions (overnight, day shift) • Staff/client interactions: No youth were observed as all youth were attending school in the community. • Physical plant was observed to be clean Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 3/27/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5719+++03/29/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids In Crisis TIME OF VISIT (FROM - TO): ____First shift__________________ DATE: _3/29/22___________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Executive Director Assistant Executive Director Supervisor Clinician Three direct care staff List of Areas / Topics covered during visit: Three youth were residing in the home and they were at the home during the site visit on spring vacation. The program is down 4 staffing positions, there was a third shift Thursday through Sunday, first shift Wednesday through Saturday and a second shift Wednesday through Saturday staff positions available. There was also a first shift Monday through Friday position available for a social worker. Corrective Actions implemented as a result of previous visit: No actions were required. Areas of regulatory non-compliance identified during this visit: None Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Keith Bryan____________ ____3/29/22__ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6233+++07/17/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Nursery TIME OF VISIT (FROM - TO): 10:45-11:15am DATE: 7/17/24 AGENCY PERSONNEL WHO PARTICIPATED: Executive Director List of Areas / Topics covered during visit: • Census: 7 LBC 8 • Program updates • Staffing • Staff/client interactions (Two (2) residents observed having snack at the dining table. • Physical plant observed and clean • Program will be adding additional cameras in the stairwell/corridor Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Section 17a-145-73: Sleeping Accommodations: 1) Several Bedrooms (M4, M5, F1, F2, F3) the hardwood floors have deep scratches. 2) Bedroom (M3) the desk has writing on it. 3) Bedroom M1 & M2 the electric switch plate is cracked and there is writing on the wall behind the door. • Section 17a-145-74. Lavatory facilities. Toilet articles and linens 1) Resident bathroom on the lower level has a hole in the wall behind the door. Amita Patel Regulatory Consultant Date 7/19/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6188+++05/15/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Nursery TIME OF VISIT (FROM - TO): 10:30-11:30am DATE: 5/15/24 AGENCY PERSONNEL WHO PARTICIPATED: Program Director List of Areas / Topics covered during visit: Census: 6 LBC 12 Program updates Staffing Staff/client interactions (All residents were attending school on site). T/W observed youth in their respective classrooms and all youth were smiling and greeted t/w. Physical plant observed and clean Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 6/14/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6186+++03/26/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Nursery TIME OF VISIT (FROM - TO): 10:30-11:30am DATE: 3/26/2024 AGENCY PERSONNEL WHO PARTICIPATED: Program Director List of Areas / Topics covered during visit: • Census: 6 LBC 12 • Program updates • Staffing • Staff/client interactions (All residents were attending school on site). T/W observed youth in their respective classrooms and all youth were smiling and greeted t/w. • Physical plant observed and clean • New federal regulations regarding enhanced background checks Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 3/27/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6185+++03/26/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Kids in Crisis-Nursery TIME OF VISIT (FROM - TO): 10:30-11:30am DATE: 3/26/2024 AGENCY PERSONNEL WHO PARTICIPATED: Program Director List of Areas / Topics covered during visit: • Census: 6 LBC 12 • Program updates • Staffing • Staff/client interactions (All residents were attending school on site). T/W observed youth in their respective classrooms and all youth were smiling and greeted t/w. • Physical plant observed and clean • New federal regulations regarding enhanced background checks Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • None at the time of this quarterly visit. Amita Patel Regulatory Consultant Date 3/27/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6195+++06/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Touchstone TIME OF VISIT (FROM - TO): 10-11:30am DATE: 6/21/24 AGENCY PERSONNEL WHO PARTICIPATED: Regional Director Assistant Program Director List of Areas / Topics covered during visit: • Current Census=9, LBC=9 • Staffing: Vacancy-1 Program Director, Overnight Supervisor, Direct Care (2nd and 3rd shift) • Program Updates: added additional cameras on the side of the residence building and rear of the school building, additional Prevention Sexual Abuse (PSA) resource cell phone added to the residence building. • Milieu observation: Youth were observed in their respective classrooms. • Staff/client interactions (All residents were attending school on site). T/W observed youth in their respective classrooms and all youth were smiling and greeted t/w. • Physical Plant: Sleeping Accommodations/Residence Building has temporarily relocated to the building that houses the program kitchen and dining room. All bedrooms and bathrooms observed and clean. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Section 17a-145-73. Sleeping accommodations One (1) bedroom was missing a window screen. Amita Patel Regulatory Consultant Date 6/27/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6183+++02/21/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Touchstone TIME OF VISIT (FROM - TO): 11:00am-12:30pm DATE: 2/21/24 (Quarterly Visit) & 2/22/24 (Personnel Review) AGENCY PERSONNEL WHO PARTICIPATED: Program Director Assistant Program Director List of Areas / Topics covered during visit: • Current Census=8, LBC=9 • Staffing: Vacancy-1 full-time Nurse • Program Updates • Milieu observation: Youth were observed in their respective classroom. • Staff/client interactions (All residents were attending school on site). T/W observed youth in their respective classrooms and all youth were smiling and greeted t/w. • Physical Plant observed and clean Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Section 17a-145-64: Personnel policies and procedures: There is one (1) file (GC) in which staff did not have a current physical in the record indicating that a physical was conducted within 90 days prior to hire. • Sec. 46a-154. Internal monitoring, training and development of policies and procedures required and subject to state agency inspection. 16 files (SR, JS, SR, JN, WR, MP, LS, MR, JR, DA, LM, PE, NR, KB, RC, WA) reviewed do not contain evidence of restraint training in the Safe De-escalation & Physical Management. Amita Patel Regulatory Consultant Date 4/5/24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6279+++11/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Gray Farm TGH) TIME OF VISIT (FROM - TO): 11:15 am- 12:15pm DATE: 11-6-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director and Director of Quality Assurance List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 5. • Discussed current staffing levels, staff coverage and staff vacancies. • Two residents in the home during the visit. Met with the residents in the bedroom with the PD. • Discussed AWOLs, 911 calls and exceptional circumstances. • Discussed clinical programming and cooperation with individual and group therapies. • Discussed overall milieu and discussed incentive programming. • Physical plant inspection completed with the program director. Bedroom # 1 suffered significant damage from a resident and is in the process of being repaired. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: Section 17a-145-74: Lavatory facilities: Overall the bathrooms were not clean and one had graffiti on the wall. Section 17a-145-73. Sleeping accommodations: Bedroom #4 had food and crumbs on the floor. Bedroom # 3 had writing on the wall. All four bedrooms in use had clothes strewn about on the floor and were unkempt. Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. No Regulation Compliance Plan is required for this Licensing visit. James Funaro Date: 11/12/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director and Director of Quality Assurance|6222+++07/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Gray Farm Star) TIME OF VISIT (FROM - TO): 12:15 pm- 1:00pm DATE: 7-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director of Residential Services List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 5. • Discussed current staffing levels. One opening for direct care staff on each shift. • One resident in the milieu, with staff, who talked to this regulatory consultant. The other three were in their bedroom, with staff checking on them. • Discussed recent 911 calls and AWOL's. • Inspection of the Gray Farm House physical plant. No health or safety concerns noted. Parking area has been renovated. Painting being done on the ceiling in the dining area. • Discussed clinical programming and overall cooperation with the program and house rules. • Discussed recent discharge and the overall milieu and how the residents interact with each other. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable James Funaro Regulatory Consultant Date: 7-26-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6158+++05/10/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Gray Farm Star) TIME OF VISIT (FROM - TO): 11:35am- 12:20pm DATE: 5-10-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Director and Quality Assurance Director List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels. 4 RA vacancies. • Three residents at school and one in her bedroom. Discussed current milieu and discharge plans. • Discussed recent 911 calls and AWOLs. • Inspection of the Gray Farm House physical plant. No health or safety concerns noted. Parking area being renovated. Walls being repaired and painted after recent damage caused in a bedroom. Kitchen ceiling recently repainted. New sofas in the living room. New washer and dryer in the laundry area. • Discussed clinical programming. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable James Funaro Regulatory Consultant Date: 5-13-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6075+++01/04/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Gray Farm Star) TIME OF VISIT (FROM - TO): 1:30pm- 2:00pm DATE: 1-4-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Gray Farm House Star Director Noank Community Support Services Nurse List of Areas / Topics covered during visit: • Discussed current census (3) and the licensed bed capacity is 4. • Discussed current staffing levels, coverage and vacancies. • No residents observed. Two at school and one at a medical appointment. • House projects discussed. Painting and bathroom renovation. • Inspection of the Gray Farm House physical plant. No health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable James Funaro Regulatory Consultant Date: 1-5-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director Executive Director|6042+++12/05/2023+++December 8, 2023 Regina Moller Executive Director Noank Community Support Services 479 Gold Star Highway Groton, CT 06340 Re: Relicensing inspection –License #CCF-177 Regulatory Consultants: James Funaro, Theresa Bohara Dear Ms. Moller, On December 5-6, 2023, a biennial re-licensing inspection was conducted at the Gray Farm Star Program, located at 10 Gray Farm Rd, Ledyard, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. Additionally, a review was conducted on 11-30-23 by DCF Nurse Consultant Errolee Miller, RN to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A full standard of compliance was issued. A copy of the nursing site visit summary report is included with this report. Listed below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan (SDP) to address each area of noncompliance utilizing the SDP template included with this report. The service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. Also included in this report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken, or, highlight areas for improvement. Recommendations do not require the submission of a service development plan. The areas of regulatory noncompliance are as follows: 17a-145-86 Instructions in Safety Procedures. Supervision • In 2022, Quarter 4 is missing fire drills for 1st and 3rd shift. In 2023, Quarter 1 is missing fire drills for 2nd and 3rd shift, and Quarter 2 is missing fire drills for 2nd and 3rd shift. Section 17a-145-96. Discharge of child • Two closed records did not contain documentation that identified person(s) that took legal custody of clients when discharged from the program. Section 17a-145-64. Personnel policies and procedures • One personnel file did not have a date of a physical exam or date of TB test (and result) prior to hire. Recommendation: No recommendations made in this report. Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 209-3136. Sincerely, James Funaro _____________________________ James Funaro DCF Regulatory Consultant Copy: file Executive Director|

6281+++11/06/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Church Hill House) TIME OF VISIT (FROM - TO): 12:00 am- 12:50 pm DATE: 11-6-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director, Director of Quality Assurance List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 5. • Discussed current staffing levels and staff vacancies. • During the visit three residents were at school and one was present. Met with youth in her room with PD. • Discussed AWOLs and 911 calls. • Clinical programming for residents discussed as well as resident participation. • Discussed overall milieu and interactions between the residents as well as a recent discharge to a TGH. • Discussed recreation. New activity board installed in the kitchen. Discussed incentive program for the residents. • Inspection of the Church Hill House physical plant was completed and discussed. Serve Pro was recently on site to clean up a plumbing issue in the basement. A work order submitted to repair a closet door. No safety concerns were observed in the home. . Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a regulation compliance plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The Regulation Compliance Plan must be submitted to the attention of the undersigned at the address listed above. No Regulation Compliance Plan is required for this Licensing visit. James Funaro Date: 11/12/24 Regulatory Consultant A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: File, Program Director and Director of Quality Assurance|6216+++07/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Church Hill House) TIME OF VISIT (FROM - TO): 11:00 am- 12:00 pm DATE: 7-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Manager List of Areas / Topics covered during visit: • Discussed current census (5) and the licensed bed capacity is 5. • Discussed current staffing levels. Vacancies for direct care staff on all shifts and two supervisor positions. • During the visit three residents were in their rooms, one at a medical appointment and this regulatory consultant conversed with one of the residents in the kitchen. • Discussed AWOLs 911 calls and pending discharge planning. • Clinical programming for residents discussed. Life skills, Risking Connections and Restorative Justice approach. • Discussed overall milieu and interactions between the residents. • Discussed the increase in recreation. Going to the beach, movies, and parks. The girls enjoy rock painting. • Inspection of the Church Hill House physical plant was completed and discussed. The kitchen renovation has been completed. A new generator for the house is being installed as well as new emergency lighting. • Creating a new activity board with menu in the kitchen. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 7-26-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6159+++05/10/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Church Hill House) TIME OF VISIT (FROM - TO): 10:30 am- 11:30 am DATE: 5-10-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Quality Assurance Director and Director of Residential Services List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 4. • Discussed current staffing levels. Three vacant RA positions. • During the visit two residents in their rooms. One at school and one with her assigned DCF SW. • Discussed recent discharges, AWOLs and calls to 911. • Clinical programming for residents discussed. Risking Connections Coordinator started working with the clients. • Discussed recent SIU investigations. Three pending. • Inspection of the Church Hill House physical plant was completed. No safety concerns or regulatory violations observed. Kitchen renovation near completion. • Two incident response notes completed this quarter. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 5-13-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|6109+++02/16/2024+++Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Church Hill House) TIME OF VISIT (FROM - TO): 12:35 pm- 1:30 pm DATE: 2-16-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: • Discussed current census (3) and the licensed bed capacity is 4. • Discussed current staffing levels. Two vacant RA positions and one supervisor position. • Observed two residents in the milieu. One resident in her bedroom and remained there. • Discussed recent discharge, AWOLs and calls to 911. • Clinical programming for residents discussed. Discussed efforts to engage residents in treatment. • Discussed staff training. • Inspection of the Church Hill House physical plant was completed with the program director. No safety concerns or regulatory violations observed. • Discussed upcoming kitchen renovation. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 2-20-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director Executive Director|6041+++11/14/2023+++ December 4, 2023 Ms. Regina Moller Executive Director Noank Community Support Services 479 Gold Star Highway Groton, CT 06340 Re: Relicensing inspection –License #CCF-167 Regulatory Consultants: James Funaro, Penny Woodward Dear Ms. Moller, On November 14-15, 2023, a biennial re-licensing inspection was conducted at the Church Hill House Star Program, located at 105 Church Hill Rd, Ledyard, CT. This inspection was conducted to determine the compliance of this program with the DCF Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-124. Additionally, a review was conducted on 11-14-23 by DCF Nurse Consultant Errolee Miller, RN to determine the program’s compliance with the DCF Medication Administration Guidelines and the DCF Nursing Standards. A full standard of compliance was issued. A copy of the nursing site visit summary report is included with this report. Listed below are the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan (SDP) to address each area of noncompliance utilizing the SDP template included with this report. The service development plan must be submitted to the assigned Regulatory Consultant within 30 days of receipt of this emailed report. Also included in this report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken, or, highlight areas for improvement. Recommendations do not require the submission of a service development plan. The areas of regulatory noncompliance are as follows: 17a-145-86 Instructions in Safety Procedures. Supervision • In 2023, no fire drills were completed on 2nd and 3rd shift for the Third Quarter; no fire drills were completed on 1st and 2nd shift for the Second Quarter; no fire drills completed for any shift for the First Quarter. • In 2022, no fire drills were completed on 1st and 3rd shift for the 4th Quarter; no fire drills completed on 1st and 3rd shift for the Third Quarter. There were 6 drills that were completed in 2022, with no dates listed for any of the drills completed in order to correspond to a particular quarter. Section 17a-145-96. Discharge of child • Two closed records did not contain documentation that identified person(s) that took legal custody of clients when discharge from the program. Section 17a-145-78. Recreational facilities • Shift change notes were reviewed and there was no documentation to support that the program was providing recreational activities, for clients in the community on a consistent basis. Director Greene was interviewed and confirmed that due to high-risk behaviors of clients the program had not been scheduling community activities on a regular basis. Section 17a-145-98. Case records. Reports. Confidentiality • One file did not contain a placement agreement. Recommendation: No recommendations made in this report. Once the Licensing Unit has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations, a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision, the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to contact me at (860) 937-7551. Sincerely, James Funaro _____________________________ James Funaro DCF Regulatory Consultant Copy: file Executive Director|5993+++08/17/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Church Hill House) TIME OF VISIT (FROM - TO): 10:45am- 12:00pm DATE: 8-17-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director List of Areas / Topics covered during visit: • Discussed current census (3) and the licensed bed capacity is 4. • Discussed current staffing levels. Currently two contracted staff will become full time Noank staff members. • No residents in milieu at the time of the visit. Overall milieu discussed and staff has been implementing Circle Forward with the residents daily. • Clinical programming for residents discussed. Clinician running individual and group sessions with the residents. • Discussed change in supervisory coverage. Supervisors now cover during the week and weekend with overlap on Wednesday. • Upcoming relicensing inspection discussed. • Inspection of the Church Hill House physical plant was completed with the program director. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: Section 17a-145-74: Lavatory facilities: There appeared to be mold forming on the second floor bathroom ceiling. Section 17a-145-73. Sleeping accommodations: Screen missing from second floor bedroom window. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 8-30-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Program Director|5947+++05/11/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/ Church Hill Program TIME OF VISIT: (FROM–TO): 10:30 am to 11:45am DATE: 5/11/23 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Church Hill Program on May 11, 2023. Topics covered during the quarterly visit included current census, program staffing and training, physical plant inspection, milieu issues and medication administration system. Physical plant: A walkthrough of the physical plant was conducted with the program director and areas of improvements were addressed with the program. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon review of program information, ongoing and pervasive behavioral issues of residents at the facility has caused the milieu to become unstable on a regular basis. Section 17a-145-73: Sleeping accommodations: Upon inspection of the facility, bedroom four's walls contained dirt and scuff marks and they need to be addressed. Section 17a-145-74: Lavatory facilities. Upon inspection of the first-floor bathroom, a wall tile was missing and it needs to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW_ June 10, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5884+++01/24/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/ Church Hill Program TIME OF VISIT: (FROM–TO): 12:00 pm to 1:30pm DATE: 1/24/23 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Church Hill Program on January 24, 2023. Topics covered during the quarterly visit included current census, program staffing and training, physical plant inspection, milieu services and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; a citation was identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon reviewing of staffing information, it was confirmed that the program's staffing level remains low and does not meet regulatory standards. Section 17a-145-63: Chief administrative officer. Upon review of training information, it was found that not all staff had been fully trained in Risking Connections. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW March 1, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6071+++01/02/2023+++The plan of correction should include specific goals, objectives, and steps that effectively reflect the issues described above. Please submit this plan to the undersigned by the close of business on March 1st, 2023. We hope to continue an ongoing dialogue with you as you work on the plan of correction. If you have any questions, please feel free to contact Diane Rosell, via email at diane.rosell@ct.gov Area Needing Attention Noank Plan of Correction Completion Date Title/Person Responsible to Monitor Plan Management, Staffing and Training: 1. Submit a plan to ensure adequate supervision, communication, and training of staff. 2. Submit a plan to hire and retain staff. 3. Submit consistent schedules for milieu programming and interventions. 4. Submit a plan ensure that staff with medication certification are on every shift. 1.Submit a plan and timeframe to renovate/repair the first-floor bathroom, closets, and kitchen cabinets. A. All staff receive supervision from their supervisor bi-weekly bias. A schedule for Supervision is kept on file. **See attached Supervision form (1A). B. A clinical meeting takes place on weekly basis that includes the Nurse, Psychiatrist, Program Director, and Clinical Director to review each client’s clinical needs. **See attached Clinical Team Meeting form (1B). C. The Program Director will lead weekly staff meetings to review all clinical, nursing and milieu information/needs of each client in the program. The meeting will also include topics to discuss of business items, quality assurance, and trainings. **See attached Staff Meeting form, Minutes and Sign in sheet (1C). D. Once a month staff will receive a training given by the nurse to review previous and new medical information, for example, Epi Pen training. **See attached Nurse Training form (1D). E. January 1, 2023, the agency formed an Orientation Committee to overhaul the agency’s new employee onboarding and orientation process in an effort to retain staff at a higher rate. Orientation will now take place once a month for all new hires to attend as one group. New hires will receive all required program trainings during this onboarding process and will not be allowed to work any scheduled shifts in their programs until trainings are complete. Any current employee who has not completed all the required trainings will attend the appropriate training during the orientation. The first orientation using the new onboarding process is taking place March 1, 2023. **See attached Orientation Committee meeting minutes and the new hire orientation power point presentation attached (1E, 1E.2, 1E.3). Completion Date A. 2/1/2023 B. 2/1/2023 C. 2/1/2023 D. 2/1/2023 3/10/2023 A. Use of indeed advertising for vacant positions, including highlighting the agency’s generous benefits package that includes 4 weeks starting paid vacation and matching 401k’s. B. The HR Coordinator and Director of Residential Services will be attending a local job fair in Uncasville in the end of March. C. January 1, 2023, the agency formed an Orientation Committee to overhaul the agency’s new employee onboarding and orientation process to retain staff at a higher rate. Orientation will now take place once a month for all new hires to attend as one group. New hires will receive all required program trainings during this onboarding process and will not be allowed to work any scheduled shifts in their programs until trainings are complete. Any current employee who has not completed all the required trainings will attend the appropriate training during the orientation. The first orientation using the new onboarding process is taking place March 1, 2023. **See attached Orientation Committee meeting minutes and the new hire orientation power point presentation attached (2C). Completion Date A. 2/1/2023 B. 3/31/2023 C. 3/1/2023 A. Each month the staff team works collaboratively with the clients in a house meeting to develop a monthly calendar of activities, for both in and out of the house. **See attached schedules of events for February 2023 (3A). B. The program Supervisors will be responsible for working with clients and managing to work out all aspects of the activities from facilitating group to funding. A. A weekly schedule is created to ensure that there is a medication administration staff on each shift. The Program Director and Supervisor are responsible for creating and implementing a weekly med schedule and signing up staff for medication administration training. **See attached copy of the week of Medication Administration schedule (4A). New staff will be signed up and trained in medication administration within the first three months of their employment. A. Upstairs and downstairs bathroom has been renovated (new shower, vanity, and toilet). B. New closet doors have been ordered and will be installed in the 4 bedrooms. C. A grant to purchase new Kitchen cabinets and counter tops has been submitted and the agency is awaiting results of the grant request. NCSS will update status as soon the results come in. Completion Date A. 2/1/2023 2/1/2023 A. A weekly schedule is created to ensure that there is a medication administration staff on each shift. The Program Director and Supervisor are responsible for creating and implementing a weekly med schedule and signing up staff for medication administration training. **See attached copy of the week of Medication Administration schedule (4A). New staff will be signed up and trained in medication administration within the first three months of their employment. Completion Date A. 2/1/2023 2/1/2023 Physical plant: A. Upstairs and downstairs bathroom has been renovated (new shower, vanity, and toilet). B. New closet doors have been ordered and will be installed in the 4 bedrooms. C. A grant to purchase new Kitchen cabinets and counter tops has been submitted and the agency is awaiting results of the grant request. NCSS will update status as soon the results come in. Completion Date A. 1/3/2023 B. 4/1/2023 TBD|5829+++10/21/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/ Church Hill Program TIME OF VISIT: (FROM–TO): 10:45am to 12:30pm DATE: 10/21/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Church Hill Program on October 21, 2022. Topics covered during the quarterly visit included program staffing and training, physical plant inspection, milieu services and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon reviewing of staffing information, it was confirmed that the program's staffing level for each shift continue not to meet regulatory requirements. Section 17a-145-63: Chief administrative officer. Upon review of training information, it was found that all staff had not been trained in TCI, Risking Connections and Restorative Approach. Section 17a-145-74: Lavatory facilities. Upon inspection of the facility, the second-floor bathroom was in disrepair and it needs to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW November 21, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5755+++07/07/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/ Church Hill Program TIME OF VISIT: (FROM–TO): 11:30am to 12:30pm DATE: 7/7/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director N/A Director Areas / Topics covered during visit: The Department of Children and Families attended a meeting and conducted a physical plant inspection at the Church Hill Program on July 7, 2022. Topics covered during the meeting included administrative changes at the shelter, program staffing and training, the client population, milieu services and medication administration system. Physical plant: During the quarterly visit a walkthrough of the physical plant was conducted with the shelter's program director. Please see citations that are listed below in the area of regulatory non-compliance section. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative Officer. Upon review of training information, it was found that all staff had not been trained in TCI, Risking Connections and Restorative Approach. Section 17a-145-63: Chief administrative Officer. Upon review of staffing information, it was found that the staffing levels at the shelter was not meeting regulatory requirements. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW August 2, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5746+++05/03/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/ Church Hill Program TIME OF VISIT: (FROM–TO): Morning to Afternoon DATE: 5/3/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Church Hill Program on May 3, 2022. Topics covered during the quarterly visit included program staffing and training, physical plant inspection, milieu services and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative Officer. Upon review of training information, it was found that all staff had not been trained in TCI, Risking Connections and Restorative Approach. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW_ May 3 , 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5649+++03/01/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/Church Hill Program TIME OF VISIT: (FROM–TO): Morning to Afternoon DATE: 3/1/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Church Hill Program on March 1, 2022. Topics covered during the quarterly visit included program census, staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and reported to the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 46a-153: Physical restraint. Upon review of staff training, only one employee has been certified in TCI since the last inspection visit that was held in December of 2021. The program continues not to have enough TCI trained staff working at the facility. 17a-145-63: Chief administrative officer. Upon review of staff training, it was confirmed that no staff members have been trained in Risking Connection or Restorative Approach since the last inspection visit. It is an agency requirement that all staff be trained in the treatment models. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW March 7 , 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6223+++07/24/2024+++ 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Clift House Shelter) TIME OF VISIT (FROM - TO): 1:15 2:00pm DATE: 7-24-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clift House Shelter Director List of Areas / Topics covered during visit: • Discussed current census (5) and the licensed bed capacity is 12. Discussed overall milieu. • Discussed current staffing levels. Two vacant positions for 32-hour direct care staff, one cook and one recreation coordinator. • Observed residents engaging in educational programming. • Inspection of the Clift House physical plant. The physical plant was clean and in excellent repair with no health or safety concerns noted. • No AWOL or 911 calls. • Discussed recreation for the residents. Trips to the YMCA, beach, bowling and parks. • A biannual Federal audit taking place at the time of the visit. Discussed scheduling for the DCF relicensing inspection this fall. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 7-26-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Marina Nieto-Marquez, Program Director, Noank Community Support Services|6160+++05/10/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Clift House Shelter) TIME OF VISIT (FROM - TO): 12:15 1:00pm DATE: 5-10-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clift House Shelter Director, Director of Quality Assurance List of Areas / Topics covered during visit: • Discussed current census (4) and the licensed bed capacity is 12. • Discussed current staffing levels and hiring. Three vacant positions for direct care staff, one cook and one recreation coordinator. • Observed residents eating lunch. Current residents discussed. • Inspection of the Clift House physical plant. The physical plant was clean and in excellent repair with no health or safety concerns noted. • No AWOL or 911 calls. • Discussed clinical services for the clients. • Discussed staff training. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 5-13-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Marina Nieto-Marquez, Program Director, Noank Community Support Services|6110+++02/16/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Clift House Shelter) TIME OF VISIT (FROM - TO): 11:15- 12:15pm DATE: 2-16-24 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clift House Shelter Director List of Areas / Topics covered during visit: • Completed six-month personnel file review. • Discussed current census (3) and the licensed bed capacity is 12. • Discussed current staffing levels and hiring. Two vacant positions for direct care staff. • During January there were nine intakes and nine discharges. • Observed residents participating in on site educational programming. • Inspection of the Clift House physical plant. The physical plant was immaculately clean and in excellent condition with no health or safety concerns noted. • Discussed initial training for new staff and refresher training for existing staff. • Discussed clinical services for the clients. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 2-20-24 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Marina Nieto-Marquez, Program Director, Noank Community Support Services|6031+++11/20/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Clift House Shelter) TIME OF VISIT (FROM - TO): 11:55- 12:45pm DATE: 11-20-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clift House Shelter Director List of Areas / Topics covered during visit: • Discussed current census (8) and the licensed bed capacity is 12. • Discussed current staffing levels and hiring. Three vacant positions for direct care staff. There were four recent direct care staff hired. • During the last quarter there were 41 admissions and 33 discharges. • Observed residents participating in on site educational programming and then eating lunch. • During this quarter there were no calls to 911, no restraints an no hospitalizations. • Inspection of the Clift House physical plant both inside and the outside grounds. The physical plant was clean and in excellent condition with no health or safety concerns noted. • Staff receiving TCI a refresher in November, CPR and First Aid completed in October for new hires. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 11-21-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Marina Nieto-Marquez, Program Director, Noank Community Support Services|5994+++08/28/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Noank Community Support Services (Clift House Shelter) TIME OF VISIT (FROM - TO): 10:45am- 12:00pm DATE: 8-28-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Clift House Shelter Director List of Areas / Topics covered during visit: • Discussed current census (6) and the licensed bed capacity is 12. • Discussed current staffing levels and hiring. Two vacant positions for a floater and 2nd shift direct care staff. • During the last quarter there were 28 admissions and 24 discharges. • Observed residents participating in on site educational programming. No concerns reported or observed with the current milieu. • Clinical programming for residents discussed. • Inspection of the Clift House physical plant both inside and the outside grounds. The physical plant was clean and well maintained with no health or safety concerns noted. Corrective Actions implemented as a result of previous visit: • Not applicable Areas of regulatory non-compliance identified during this visit: • Not applicable Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. James Funaro Regulatory Consultant Date: 8-29-23 A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM Cc: Marina Nieto-Marquez, Program Director, Noank Community Support Services|5957+++06/05/2023+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/Clift House Shelter Program TIME OF VISIT (FROM - TO): 11:30am to 12:30pm DATE: June 5, 2023 AGENCY PERSONNEL WHO PARTICIPATED: Job Title Program Director Areas / Topics covered during visit: The program census was three males and four females and the shelter's licensed bed capacity remains at twelve. The program reported that there were three employee vacancies and the agency expects to fill open positions soon. Topics covered during the quarterly visit included new admissions, discharges, staffing and training, physical plant maintenance, milieu services and medication administration system. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon inspection of the physical plant, the right side of the roof continues to be in disrepair and it needs to be addressed. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 28, 2023 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5906+++03/01/2023+++March 15, 2023 NOANK Community Support Services Re: Bi-annual licensing inspection for the Clift House Shelter Program located in Mystic, CT. Regulatory Consultants: Penny Woodward and Tom Cuchara. On 3/1/23 and 3/2/23, a bi-annual re-licensing inspection was conducted at the Clift House Program to determine compliance with Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by certified staff. DCF has determined that the program is in compliance with all applicable regulatory provisions except those itemized below. Please review areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. Steps to be taken to correct the non-compliance. 2. The date correction(s) will be completed. The areas of non-compliance are as follows: Section 17a-145-61: Written policies and procedures. (Evidence) Upon review of agency manual, the child abuse and neglect policy did not include a time frame for reporting suspected abuse to the Department. Please refer to the State of Connecticut Summary of Reporting Laws for additional information. (Evidence) Upon review of agency manual, the resident drug screening policy did not address action taken by the program if a client refuses to submit to drug testing. Section 17a-145-63: Chief administrative officer. (Evidence) Upon inspection of the house's exterior, the roof contained an excessive amount of green moss that could potentially cause damage to the surface and it needs to be addressed. The side and back of the building contained chipping paint and it needs to be addressed. (Evidence) Upon inspection of the garage, the back left side of the building contained an excessive amount of chipping paint and it needs to be addressed. (Evidence) Upon inspection of the physical plant, the back hallway wall (near stairs) contained a large repair patch and it needs to be addressed. Section 17a-145-64: Personnel policies and procedures. (Evidence) Upon review of personnel records, one file contained documentation that the employee had been hired before the CT State Police Check Result had been received. Section 17a-145-73: Sleeping accommodations. (Evidence) Upon inspection of the physical plant, bedroom one contained a damaged floor tile and it needs to be addressed. Bedroom two contained a wall (near bed) that had a small hole and it needs to be addressed. The doorless closet contains exposed mental hinges and they need to be removed. Bedroom five contained a window that was missing a screen and it needs to be addressed. Section 17a-145-86: Instruction in safety procedures. (Evidence) Upon inspection of fire drill documentation, no second shift or third shift drills were conducted in the 4th quarter of 2021. Section 17a-145-94: Written treatment plan. (Evidence) Upon review of case records, two files did not have treatment plan documentation as required by regulations. Once a finding is made that your agency has satisfactorily addressed the regulatory compliance issues, and all required supplementary materials have been received, the Department of Children and Families will be prepared to issue a regular license. Failure to submit a plan of correction or successfully implement a plan will result in the refusal to renew the license. Sincerely, Penny Woodward, LCSW Regulatory Consultant Department of Children and Families 505 Hudson Street Hartford, CT. 06016|5864+++10/25/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/Clift House Shelter Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: October 25, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director N/A Agency Executive Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Clift House Shelter Program on October 25, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, and medication administration system. Physical plant: A walkthrough of the facility was conducted with the director; areas of improvement were identified and discussed with the program representative. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon review of training information, it was found that all staff had not been trained in Risking Connections and Restorative Approach. Section 17a-145-63: Chief administrative officer. Upon inspection of the physical plant, the right side of the roof continues to be in disrepair and it needs to be addressed. Section 17a-145-93: Medical, dental and nursing care: Upon review of the medication administration system, it was confirmed that the nurse was not conducting face to face visits when completing nursing assessments. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW November 30, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5769+++08/04/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/Clift House Shelter Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: August 4, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Clift House Shelter Program on August 4, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, and medication administration system. Physical plant: A walkthrough of the facility was conducted with the director; areas of improvement were identified and discussed with the program representative. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon review of training information, it was found that all staff had not been trained in Risking Connections and Restorative Approach. Section 17a-145-63: Chief administrative officer. Upon inspection of the physical plant, the right side of the roof remains in disrepair and it needs to be repaired. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW August 22, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5738+++05/13/2022+++DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: NOANK/Clift House Shelter Program TIME OF VISIT (FROM - TO): 11:30am to 1:00pm DATE: May 13, 2022 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Clift House Shelter Program on May 13, 2022. Topics covered during the quarterly visit included staffing and training, physical plant inspection, and medication administration system. Physical plant: A walkthrough of the facility was conducted with the director; areas of improvement were identified and discussed with the program representative. One of the bedrooms contained a ripped window screen and it needs to be repaired or replaced. The roof had a moss issue and it needs to be addressed. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: Section 17a-145-63: Chief administrative officer. Upon review of training information, it was found that all staff had not been trained in Risking Connections and Restorative Approach. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW June 17, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5674+++03/08/2022+++ DCF-3034 1/2013 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: Clift House Program TIME OF VISIT: (FROM–TO): Morning to Afternoon DATE: 3/8/22 AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title N/A Program Director Areas / Topics covered during visit: The Department of Children and Families conducted a scheduled quarterly inspection visit at the Clift House Program on March 8, 2022. Topics covered during the quarterly visit included program census, staffing and training, physical plant inspection and medication administration system. Physical plant: A walkthrough of the physical plant with the program director was conducted; deficiencies were identified and discussed with the director. Corrections implemented as a result of previous visit: N/A Recommendations: (The following areas were not identified as regulatory non-compliance, but are recommended to be addressed in order to enhance program functioning) N/A Areas of regulatory non-compliance identified during this visit: N/A Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Penny Woodward, LCSW_ April 1, 2022 Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6268+++10/23/2024+++NAME OF FACILITY / PROGRAM: ____WCS - STTAR__________________________________ TIME OF VISIT (FROM - TO): ___Afternoon_______________________ DATE:____10-23-24____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: Supervisor (E) List of Areas / Topics covered during visit: • Census - 5 • Staff - 1 Lead CCW position is open. • A couple of the dining chairs have been broken. A bench is being ordered. Extra chairs are available. • The bed in one of the rooms was unmade, sheets were pulled off and the mattress cover was ripped. The resident was reportedly on overnight visit. Indicated that the room should be presentable (prior to youth leaving the program). The walls in the Master bedroom had multiple scuff marks. A hole was covered with a piece of wood and there was a small indentation in the wall. This was reportedly as a result of an altercation between residents. • The rods for the toilet paper holders were missing in two of the bathrooms. • Fire Drills for 2024 were reviewed. There were no second shift drills noted for the second and third quarter. • The program received approval on the day of the visit to use an upstairs room as an additional bedroom. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section17a-145-73. Sleeping accommodation. • The walls in the master bedroom were scuffed and there was a dent in the sheetrock. • The mattress cover on one of the beds was ripped. The resident had left the program leaving the sheets pulled off and the linens piled up. Section 17a-145-86. Instructions in safety procedures. Supervision. • Second shift fire drills were not documented for the second and third quarter of 2024. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 10-24-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6220+++07/31/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Waterford Country School - STAR ________________________ TIME OF VISIT (FROM - TO): ___________________DATE: ____7-31-24______ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title EB Supv DV List of Areas / Topics covered during visit: • Census - 4 (1 hospitalized) Two positions open. A per diem position was just filled. • Program slated to move to the former Fire St. TGH. In approx. a month. • Tour of physical plant. Items (Bar of soap, wash clothes, etc.) found on the shower/bathroom floor. One bedroom window was open with no screen. One room did not have a curtain. The resident indicated that he did not like curtains and he had taken it down. He indicated he would take any covering down. Requirements for privacy were explained and resident agreed to a covering on the bottom half of the window. In one room the bed frame (bent leg) was damaged by the resident. A drawer on the desk was damaged leaving nails exposed. Although the resident was currently not residing in the room the immediate removal of the bed and desk were requested. There was another bed and desk available in the room. In one bedroom a resident had clothing piled in the laundry basket. He noted it was clean but that he did not like to fold his laundry. Floors were in varying states of cleanliness. There was a boarded up window in the dining room. • Staff reported that a cook out was planned for the following weekend. Staff reported that no cook outs have been held this year as residents had thrown the two grills around and it was unclear if the grills had sustained damage. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-45-68. Heating, ventilation, lighting. • A window was open with no screen. Section 17a-145-73 Sleeping accommodations. • One room had a damaged bed frame and desk in the room. Damage was such that continued use presented risks to the resident. • Floors throughout the unit were in varying state of cleanliness. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • Items were left on the shower and bathroom floor. Section 17a-145-77. Dining areas and supervision. • A window in the dining room is broken and is boarded up. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-2-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6177+++05/22/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___Watercord CS - STAR___________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE:___5-22-24_____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: KW - Lead staff BG - clinician List of Areas / Topics covered during visit: • Census - 5 • There are two full time staff openings. A review of a personnel file of one employee who has since left. He was employed there 4 months. The staff had not yet completed the CPR or TCI training prior to leaving. • Physical plant tour. Windows in two bedrooms were boarded up (due to windows being broken). Staff reported that work orders have been submitted however maintenance is having difficulty finding replacements due to sizing issues and damage to the window frame. • The fire alarm was triggered the morning of the visit by a resident vaping. Staff reported that they asked for the vape pen but the resident refused to turn it over. Staff indicated that they are not allowed to forcefully take the pens away from residents. It was suggested that "No Vape pens" be added to the admission paperwork. • One of the residents was in his bed with no sheets. In another room a resident had no pillow case. Staff reported they are made available, but residents do not like to put them on. • A file review was done on one record. There were no protocols noted for staff in how to deal with the child's enuresis. Staff reported they do address it as incidents occur. It was suggested that a plan be developed with the nurse to help get resident on a predictable schedule prior to bedtime. The treatment plan was not signed by the social worker. It was suggested that the plan be faxed to the social worker with a request to return a signed page. • Common areas were clean. Bedrooms had varying degrees of organization of belongings. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-12-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6111+++02/14/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____WCS - STAR__________________________________ TIME OF VISIT (FROM - TO): ____Afternoon_____________ DATE:___2-14-24_____ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DV List of Areas / Topics covered during visit: • Census - 6 One resident was AWOL. Three boys were on site. • One resident has been at the STAR program in excess of a year (total). His room had clothing piled about the room. He indicated that a large pile was dirty laundry. He indicated that he had access to machines to do his laundry but did not appear motivated to address it. There were no sheets on his bed or pillow case on his pillow. He said he did not like the feel of pillow cases on his face. The youth was engaged with his two phones. • Several of the bedrooms had piles of clothing throughout the rooms. It could not be determined if the laundry was clean or dirty. • Two bedrooms had broken windows. Staff reported windows have been ordered. • The sinks in the bathroom have been reinforced with piping along the front after residents broke several sinks by leaning on them (sinks pulled from the wall). Mold was present along the bottom of one of the shower stalls. • Several concerns were noted with regard to certain residents. (AWOL; contraband; extended length of stay; hygiene) Corrective Actions implemented as a result of previous visit: • A toilet tank cover has been replaced. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • There were broken windows in two of the bedrooms. • Several rooms had piles of clothing on the floor/surfaces. It could not be distinguished if it was clean or dirty. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • There was a line of mold in one of the shower stalls. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. _Terri Bohara _____________________________ ___2-20-24______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6035+++11/16/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____WCS - STAR_________________________________ TIME OF VISIT (FROM - TO): _____Morning/Afternoon_____________ DATE: _11-16-23 AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: KW - CCW List of Areas / Topics covered during visit: • Census - 6 • One full time staff opening. Review of 4 personnel files however all employees have been employed for over a year or had transferred into the program. TCI training is occurring in November and December. CARE trainers just got re-certified in the new model. • Three residents were at the program. One had done damage at his school the day before and opted not to return on the day of visit. It was not clear if he had been suspended. One of the residents had recently been admitted and school transportation had not been arranged. • Ongoing issues with one of the residents who has been a disruptive influence in the program. He has spent over a year in a STAR level of care with no viable discharge plan. There is a tentative plan for placement in a program in MA. A reloadable debit card was observed in his room. Staff reported that his mother puts money on the account which he then uses for vapes and Ubers. • In one room clothing was piled on the floor. There were also 2 full baskets of clothing. • There was a ripped screen in the window of one bedroom. This should be replaced prior to warmer weather. • The toilet tank cover does not fit properly. This has been noted previously. Corrective Actions implemented as a result of previous visit: n/a Areas of regulatory non-compliance identified during this visit: Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The tank cover being utilized does not fit correctly. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 11-22-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5986+++08/16/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___WCS - STAR ________________________________________ TIME OF VISIT (FROM - TO): __Morning___________________DATE: _____8-16-23 ________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title DM DV List of Areas / Topics covered during visit: • Census - 6. 1 full time staff position open. The program recently experienced the sudden passing of a long term staff member. Staff supported each other and residents during this time. • A resident gave a tour of the building. • The resident pointed out that one of the shower stalls is not utilized. It was later confirmed that it is functional. There were dead bugs on the shower floor. A tank cover was placed on top of the tank but did not fit correctly. • A bed in one room had no sheets or pillow cases. The resident stated that staff give the resident linens but he refuses to put them on his bed. Given the resident's resistance to linens it was suggested that a disinfecting protocol for the mattress be implemented. • One bedroom had a slight odor. Clothing was on the floor. • One bedroom had clothing piled on the bed. It could not be determined if the clothing was clean or dirty. • Discussed hierarchy within the unit and the challenges presented with new admissions. • Discussed challenges presented by a lack of discharge planning/options. One youth has been at the program approx. 8 months. The resident conducting the tour was unaware of his discharge plan. Corrective Actions implemented as a result of previous visit: • The back deck was replaced. Additional construction on the steps and landing was continuing at the time of the visit. Areas of regulatory non-compliance identified during this visit: Section 17a-145-73 Sleeping accommodations. • There were two rooms with clothing strewn about on various surfaces. One room had a slight odor. Section 17a-145-74 Lavatory facilities. Toilet articles and linens. • The tank cover being utilized does not fit correctly. • The floor of one shower stall was dirty (dead bugs, etc.). Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. ___Terri Bohara___________________________ __8-23-23_______________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5944+++05/31/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ________WCS - STAR Program _____________________________ TIME OF VISIT (FROM - TO): ____Morning/Afternoon_________DATE: ______5-31-23____________ AGENCY PERSONNEL WHO PARTICIPATED: Job Title Dir. Of Residential Services List of Areas / Topics covered during visit: • Current census is 5. One resident has been in the shelter for over a year. • There are currently no staff openings. • There are now some double rooms in the STAR program due to moving some staff to the building. • One bedroom had burn holes in the curtains. There were no sheets on the bed, food in the room, no screens in the windows and the desk had nail polish over the top surface. Another bedroom had open windows (no screens). Maintaining screens has been an ongoing issue as residents destroy them when leaving through the windows. • The toilet tank cover was missing in one bathroom stall. • Wood on the back deck is extremely weathered. Pieces of wood have broken away, is rotted in places and nails have "popped" out in several areas. The deck is currently utilized by the program for cookouts. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-63. Chief administrative officer. • The deck off of the back of the STAR program is extremely worn in spots. There are areas of cracked and broken wood as well as nails "popping out" throughout the structure. Section 17a-245-68. Heating, ventilation, lighting. • Two rooms were noted to have open windows with no screens. Section 17a-245-73. Sleeping accommodations. • One bedroom had no sheets on the bed and food in the room. Section 17a-145-74. Lavatory facilities. Toilet articles and linens. • The toilet tank cover was missing from one toilet. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. _Terri Bohara 6-14-23_____________________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5886+++03/08/2023+++March 15, 2023 Waterford Country School, Inc. 78 Hunts Brook Rd.; PO Box 408 Quaker Hill, CT 06375 Attn: Mr. Christopher Lacey, CEO Re: Licensing Inspection for WCS STAR program - Waterford (Quaker Hill) Inspectors: Terri Bohara and Keith Bryan Dear Mr. Lacey, During March 2023 a biennial re-licensing inspection was conducted at the Waterford Country School STAR program. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed below. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a service development plan. Section 17a-145-64. Personnel Policies and procedures. • Four personnel files were reviewed (2 CCW). • One file had no evidence of restraint training and certification. Section 17a-145-86. Instructions in safety procedures. Supervision. • Two drills did not note the presence of residents. Section 17a- 145-94. Written treatment plan. • Treatment plans were not signed by residents in several records indicating involvement in the process. Once licensing has reviewed and accepted the service development plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at 959-255-0614/ (860) 550-6395. Sincerely, Terri Bohara _______________________________________ Terri Bohara, Regulatory Consultant Copy: file|5788+++10/11/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___WCS - STAR ______________________________________ TIME OF VISIT (FROM - TO): __________________________ DATE: __10-11-22__________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: ET - COO List of Areas / Topics covered during visit: • The current census is 4. • There is one full time child care worker and one clinician opening in the program. • The common areas and kitchen were clean. The unit was renovated after the fire sprinklers were engaged and did substantial water damage to the unit. • Bathrooms were renovated as part of the overall renovations. Shower stalls and a separate toilet area have been upgraded. • Rooms were clean and well organized. • Staff have installed low light night lights in the bedrooms. Residents have responded positively to the lights as some are uncomfortable at night (in new surroundings). • There was a discussion regarding the difficulty of getting residents to clean their rooms. The need to determine a resident's understanding of what clean means to them was discussed. • The kitchen in the unit was renovated including new appliances and counters. Staff are able to prepare meals on weekends and when necessary. • Review of treatment plan and assessment of resident KC (DOA 9-8-22). The treatment plan has not yet been signed by the resident and guardian. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: • There were no citations noted during this visit. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. ____Terri Bohara 10-17-22___________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5764+++08/02/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: __Waterford Country School - STAR ______________ TIME OF VISIT (FROM - TO): ______Morning____________________ DATE: ____8-2-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DV - Supervisor List of Areas / Topics covered during visit: • The STAR has returned to its former location in Cottage #1. Census is 4. • The building has new flooring throughout the hallways and rooms. Bathrooms and the kitchen have been renovated. New furniture was purchased for the living room area. Two residents were laying on bean bags purchased for the living room area. • The microwave in the kitchen was in need of cleaning. It was suggested that a cleaning schedule for the kitchen be established. • Overall bedrooms looked clean. One bed had no sheets but they were in a basket ready to be washed. One room had a slight odor. There are windows without screens however they have reportedly been ordered. Windows should be closed as long as there are no screens present. • All of the buildings have now been sided. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64 Personnel policies and procedures. • Four staff do not have current CPR certification. • Two staff do not have current TCI (restraint) certification. Section 17a-145 -76 Kitchens, equipment, food-handling. • The microwave in the kitchen needed cleaning. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-15-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5707+++05/24/2022+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _______ Waterford Country school - STAR _________________ TIME OF VISIT (FROM - TO): __________________________ DATE: ____5-24-22______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: RG - CCW JE - Supervisor MM - Clinician JB - Dir. Of Residential Services List of Areas / Topics covered during visit: • Move back to main campus is anticipated in the next couple of weeks. Renovation of the Cottage 1 building has been mostly completed. Kitchen and Bathrooms have been fully remodeled. • Current census is 5 with a pending admission. There are currently 2 CCW openings. • Physical plant tour of the Bent STAR location. • Two bedrooms had open windows with no screens. Clothing was left on the floor in Room 7. • The oven was in need of cleaning (grease on door and bottom). • The refrigerator/freezer had uncovered/undated food. • One shower stall had bars of soap and a used face cloth on the floor. A used band-aide was on the floor. Tooth-brushes were left on the counter. Shower stall was in need of cleaning. • Review of the Standing Orders and the MAR of one resident found no issues. • A switch plate cover was missing from an outlet in the living room. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-68. Heating, ventilation, lighting. • Windows in two of the bedrooms were open without screens. Section 17a -145-71 Living room, lounge. • A switch plate cover is missing from an electrical outlet. Section 17a-145-73 Sleeping accommodations. • One bedroom had clothing on the floor. Section 17a-145-74. Lavatory facilities. Toilet articles. • One shower had used bars of soap and a facecloth in the shower stall. • A used band aide was on the floor outside the shower stall. • There were tooth brushes left uncovered on the counter. • A shower stall was in need of cleaning. _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 6-6-22 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|

6228+++08/08/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____YC Basic Care Shelter __________________________ TIME OF VISIT (FROM - TO): __Un-announced visit ________DATE: ___8-8-24_______________ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title IC DCF Case Manager TM Executive Director List of Areas / Topics covered during visit: • Census - 1 • One staff recently left. • There have been some international residents that have contacted the shelter. The shelter staff has assisted in connecting them with resources. • Physical plant tour. There was only one resident in the bedroom. No issues. • Review of one record. There were no progress notes present in the file. The nursing assessment was conducted by the program nurse (LPN) and not co-signed (as required). None of the admission documents (Placement agreement, Release of Information, etc.) were signed by the legal guardian. It is recommended that as information becomes known that the bio-psychosocial be updated. • Cleaning supplies and bug spray were on a cart in the living room. These should be placed in a secure location. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-75. Health and medical treatment. Administration of firs aid. Prescription medication. Administration of medicine or treatment. Written records. Storage of drugs, medicines, and instruments. Sick room, telephone. • The nursing assessment completed by the program nurse (LPN) was no co-signed (by RN or above). Section 17a-145-85. Housekeeping equipment and supplies. • Housekeeping supplies were in a cart in the living room. Section 17a-145-98. Case records. Reports. Confidentiality. • Admission documents were not signed by the legal guardian. • Progress notes were not included in the record. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-12-24 ______________________________ _________________|6150+++04/24/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___YC - Basic Care Shelter___________________________________ TIME OF VISIT (FROM - TO): ___Afternoon_______________________ DATE: __4-24-24_ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DO - PD List of Areas / Topics covered during visit: • Census - 1. • There is a 2nd shift Life Skills opening as well as a part-time weekend staff position opening. • A personnel review of staff was conducted. Three staff did not have current TCI certification. One staff did not have current CPR certification. The physical and TB for one staff was not provided. There were no results of the TB test in one record. • There were no medications. The PD said that residents do not usually enter with any medications. • The beds for the Basic Center are now in one room ( 2 bunk beds). The bedroom has been painted. • The kitchen walls, ceiling and cabinets have been painted. New knobs were placed on the cabinets. • The living room contains couches and desks for use by staff and residents. It was suggested that the furniture be reconfigured to allow the residents to more comfortably congregate in that area. The area was recently painted. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • Three files reviewed did not contain current TCI certification. • One file did contain current CPR certification. • One file did not contain evidence of a physical exam. • One files did not contain evidence of a TB test and results. • One file did not contain the results of a TB test. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 4-29-24 ______________________________ _________________ Regulatory Consultant Date|6113+++02/07/2024+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ___YC - Basic Care Shelter___________________________________ TIME OF VISIT (FROM - TO): ___Morning_______________________ DATE: ___2-7-24_ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DO - PD List of Areas / Topics covered during visit: • Census - 2. One of the residents is moving to the TLP program in the same complex (his sister is also in the program). He turned 18 on the day of the visit. The TLP program is for adults (over 18). The other youth is currently in high school and was admitted on 1-31-24. • A new Life Skills staff is being on-boarded. Two part-time positions remain open. • The BC shelter beds are in the process of being relocated into one room in one apartment. The movement of furniture has been impeded by the narrow doorways which require that furniture be dismantled. It is expected that all of the furniture will be relocated by the end of the week. • Currently each shift has 2 staff assigned. The agency is using existing staff, staff from other programs and staff from All Point (3rd party agency). • A review of all staff files has been requested after requested documentation was not presented for identified files. Documentation that was obtained upon hire could not be accounted for in some files. • Tour of the shelter apartment. Paint on the kitchen ceiling is peeling. Kitchen cabinets are in need of cleaning. It was recommended that they be wiped down on a regular basis. There was ample food in the freezer. Painting of the apartment is slated to occur in the near future. • The PD has begun compiling a Life Skills manual for use by staff and residents. • Review of chart of KG. He has been at the shelter on multiple occasions due to homelessness. The placement agreement was not signed by father (refused). DCF was contacted but refused to provide services as child was turning 18 in February. Father did sign the discharge paperwork acknowledging that his son would be going to the adult program. A nursing assessment and Individual Service plans were completed. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-64. Personnel policies and procedures. • Documentation of necessary background checks was not provided and it was reported that various other documents may have been misplaced. A complete review of all personnel files was requested. Section 17a-145-76. Kitchens, equipment, food handling. • The paint on the kitchen ceiling is peeling. • Kitchen cabinets have food splatter on them and were in need of cleaning. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 2-15-24 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|6020+++10/19/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: ____YC Basic Center_ (shelter)_________________________________ TIME OF VISIT (FROM - TO): __Noon________________________ DATE: __10-19-23__ ________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: DO - Program Director VM - Basic Ctr. Case Manager List of Areas / Topics covered during visit: • Census - 0; Three residents discharged yesterday. (1 - AWOL; 1 -living with father; 1- with boyfriend). • There are 2 full time staff openings ( Case Managers - 1st & 2nd shifts) • The PD just assumed responsibility for the program at the end of August. She has been working to address issues cited in previous reports. • Discussed Licensing expectations, documentation requirements, licensing visits and SDP's. • Currently a nurse from Clifford Beers is doing admission assessments however a nursing position has been posted and responses have been received. The position will cover both the shelter and Helen's House. • The PD indicated that she has order 16 washable mattresses for the apartments. • Painting of the apartments has been scheduled. The shelter is housed in an older building. There are several layers of paint already placed on the walls. • A "hot box" has been ordered in an effort to prevent an infestation of bed bugs. • The case manger indicated that the focus of the short stays is often on what the resident feels is important (school; vocational; reunification). Given the short stays discharge planning is a critical focus. She is also doing targeted outreach to the homeless population. • Tour of both living areas. In Apt. #1 a cable wire remains protruding from the wall. This has been brought to the attention of staff on previous visits to determine whether it could be removed or pushed back in the wall. • In apartment #1 the kitchen cabinets are in need of cleaning. The entry door is also in need of cleaning. The PD indicated that a cleaning company will be coming in and a cleaning schedule for staff and residents is being developed. • There is currently no living room furniture in Apt. #2. New furniture (that is easily cleaned) has been ordered. There were spots of peeling paint/cracks in the wall in the living room and a water stain/discoloration in the ceiling. • In the bathroom in apt. #2 the tub was dirty and the joint tape was peeling off the ceiling. The edge of the flooring was coming up. • The surfaces in the kitchen in Apt. #2 (stove/cabinets) were in need of cleaning (food splatter). Corrective Actions implemented as a result of previous visit: • The PD has begun addressing issues noted in previous reports and developing internal structures. It was suggested that an operational manual be developed in the future. Areas of regulatory non-compliance identified during this visit: Section17a-145-71 Living room, lounge. • The walls and ceiling in the living room in Apt. #2 is in need of repair and painting. • There is currently no furniture in the living room in Apt. #2. It has been ordered. • The entry doors were in need of cleaning. Section 17a-145-73 Sleeping accommodations. • There is a cable protruding from the wall in the bedroom in Apt. #1. Section 17a-145-74 Lavatory facilities. Toilet articles and linens, • The tub in Apt. #2 was dirty. • The joint tape on the ceiling in the bathroom was peeling off. • The flooring by the threshold is starting to come up. Section 17a-145-76 Kitchens, equipment, food-handling. • Kitchen cabinets were in need of cleaning. • The stove top in Apt. #2 was in need of cleaning. Please submit a service development plan to address the above referenced areas of non-compliance within 30 days of receipt of this report. The service development plan must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 10-20-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5985+++08/03/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _____Youth Continuum ( Basic) Youth Shelter /Winthrop ________ TIME OF VISIT (FROM - TO): ___Afternoon_______________________ DATE: __8-3-23 ____ AGENCY PERSONNEL WHO PARTICIPATED: Name Job Title Acting ED Shelter Staff List of Areas / Topics covered during visit: • Census - 3. One resident had gone AWOL. • A new shelter director has been identified but has not yet started. There is a weekend life skills specialist and one full time (skills) position open. • A long cord coming out of the wall in a bedroom (and identified in the previous report) remains an issue. • There was ample food on hand for residents. • The temperature in Apt. 2 was not excessively hot (as it has been on previous visits). • Review of fire drills. They have started up again. They were conducted in May, June and July of this year. • Record review. Bio-psychological (limited info) and a nursing assessment were found in the record. There was no treatment plan completed as yet. Date of admission was 7-26-23. • Physical plant tour. There were screens missing from windows in both apartments. Some windows are There was a fly strip hanging in the kitchen (Apt. 2). The top of the stove was in need of cleaning (Apt. 2). • There was a prescription medication in the apartment refrigerator. While the medication is prescribed to someone over the age of 18 (in a different program/shared space and evaluated by the program nurse) because the apartment also house minors the medication should be secured. Corrective Actions implemented as a result of previous visit: • Fire drills have been conducted monthly since May. • The temperature in Apt. 2 was reasonable. Areas of regulatory non-compliance identified during this visit: Section 17a-145-68 Heating, ventilation, lighting. • There were windows without screens in both apartments. Section 17a-145-76 Kitchens, equipment, food-handling. • There was a fly strip hanging in the kitchen. (DPH) Medication Administration Guidelines. • Medication of a non-program youth was stored in the program refrigerator. Since this space is shared by minors the medication should be secured. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 8-15-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5934+++05/10/2023+++DCF-3034 6/2021 (Revised) Department of Children and Families 505 Hudson Street Hartford, CT 06106 Field Visit Reporting Form This form is used to summarize field visits to a licensed facility or program other than the bi-annual licensing inspection. The visit may be announced or unannounced and is intended to highlight the specific items reviewed / discussed and indicate if there are specific areas where corrective action has been taken or must be taken. NAME OF FACILITY / PROGRAM: _______Youth Continuum - Winthrop Shelter _______________ TIME OF VISIT (FROM - TO): __________________________ DATE: ___5-10-23_______________ AGENCY PERSONNEL WHO PARTICIPATED: Job Titles: 2nd shift staff List of Areas / Topics covered during visit: • No residents are in the (DCF licensed) shelter. • The PD resigned. The hiring of staff remains an issue. • Current staffing patterns are 2 staff on first shift and 1 staff on 2nd and 3rd shifts. • There was a cord coming from the wall in one of the bedrooms. It was suggested that the cord be removed and the hole in the wall sealed. • The kitchen wall has a large section of peeling paint (Apt. 2) • The temperature of Apt. 2 was warm. The thermostat appeared to be off or broken. • The bathtub faucet was leaking (Apt. 2). • The tip of screws in the front door protruded out of the back of the door (Apt. 1). It was recommended that they be removed. • No fire drills have been conducted since the relicensing visit in February. Corrective Actions implemented as a result of previous visit: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Areas of regulatory non-compliance identified during this visit: Section 17a-145-66. Health, sanitation, fire safety and zoning approval. • The kitchen wall has a long section of peeling paint. This was cited in the previous licensing and health dept. reports. • The bathroom faucet in Apt. 2 continues to leak. This was cited in the previous licensing and health dept. reports. Section 17a-145-68. Heating, ventilation, lighting. • The temperature in Apt. 2 was (again) very warm. The thermostat appeared to be broken. Section 17a-145-86. Instructions in safety procedures. Supervision. • No fire drills have been conducted since the relicensing visit. This is a repeat citation. Please submit a plan of correction to address the above referenced areas of non-compliance within 30 days of receipt of this report. The plan of correction must be submitted to the attention of the undersigned at the address listed above. Terri Bohara 5-19-23 ______________________________ _________________ Regulatory Consultant Date A COPY OF THIS SUMMARY SHOULD BE SENT TO THE EXECUTIVE DIRECTOR OF THE FACILITY / PROGRAM|5885+++02/22/2023+++March 13, 2023 Youth Continuum, Inc. 41 Marne St. Hamden, CT 06514 Attn: Mr. Paul Kosowsky, Executive Director Re: Licensing Inspection for Youth Continuum Shelter Inspectors: Terri Bohara and Tom Cuchara Dear Mr. Kosowsky, During the month of February 2023, a biennial re-licensing inspection was conducted at the Youth Continuum Shelter. This inspection was conducted to determine the compliance of this facility with the Regulations for Operation of Child-Caring Agencies and Facilities 17a-145-48 through 17a-145-98, as well as the DCF Guidelines for the Administration of Medication by Certified Staff. Below are listed the areas of regulatory non-compliance which were identified during the re-licensing inspection. Please review the areas identified and submit a service development plan to address each area. The plan must be submitted within 30 days of receipt of this letter and should identify: 1. the steps to be taken to correct the non-compliance; and 2. the date the correction(s) will be completed. The areas of non-compliance are listed below. Also included in the report are recommendations. Recommendations are meant to highlight areas that are not currently areas of non-compliance, but may become non-compliant if actions are not taken. Recommendations do not require the submission of a service development plan. Section 17a-145-64. Personnel policies and procedures. • Three records were reviewed. • One record did not documentation of receipt of personnel policies. • One record did have documentation of a physical exam. • One record did not have documentation of a TB test and results. • No records had evidence of a state police background check. • No records had evidence of a DCF background check. • No records had documentation of CPR certification. • No records had documentation of restraint training. Section 17a-145-66. Health, sanitation, fire safety and zoning approval. • The health department cited peeling paint on the walls and ceilings in the bathroom (Apt. 1 A & 2 A), living room and kitchen (Apt. 2A). • The health department cited a leaking faucet in the tub (Apt. 2 A). • The health department cited a lack of window screens in both apartments. • The fire department cited the program for not having proper working smoke detectors. Section 17a-145-68. Heating, ventilation, lighting. • The heat in one of the apartments was excessively high. Staff reported that they have continued to turn it down. • One light (bathroom) had a burnt bulb. Section 17a-145-86. Instructions in safety procedures. Supervision. • No fire drills were conducted during the last two years. Section 17a-145-94. Written treatment plan. • Treatment plans were not found in 5 records. Section 17a-145-98 Case records. Reports. Confidentiality. • Admission documents (placement agreement, release of information, etc.) do not have a signature of the legal guardian or a notation of agreement. • Progress notes did not contain a signature identifying the author. Nursing Report citations: *Section 17a-145-93. Medical, dental, and nursing care Each child-care facility shall provide or arrange for appropriate medical, dental and nursing care for children, including use of community health services. The health program for the children shall include preventive and remedial medical and dental services and psychiatric and psychological services as needed. Violation: 1 1. Review of the medical records identified that the facility failed to maintain the appropriate medical, dental and nursing care. • Seven files had no nursing assessment, no last physical exam and no Immunization record. *Licensed Practical Nurse (LPN) • LPNs must be familiar with and practice within their legal scope of nursing practice. • LPNs must be supervised by a Registered Nurse or Advanced Practice Registered Nurse as per State of Connecticut requirements and as per facility policy and procedures. • Two records had a nursing assessment done by an LPN but not co-signed by an RN. *Nursing Admission Assessment The following is required for each admission to a DCF Licensed Child Caring Facility: 1. A nursing assessment of the child needs to be done as soon as possible after admission but no later than 72 hours. This assessment must be documented on either the recommended form in the Appendix section of this guide or on an agency form that includes the following: o A review of systems o Medical and medication history o Vital signs o Height, weight and BMI o Immunization status o Nutritional Status o Developmental assessment o High Risk Behavior assessment o Identification of medical and dental providers o Mental Status Evaluation o Allergies Violation: 2 Review of the medical records identified that the facility failed to do nursing assessment in 72 hours of admission. Evidence: EV DOA: 02/16/23, DOB: 06/01/2005-No nursing assessment. SE, DOA: 09/23/22, DOB 05/11/2007- No nursing assessment KG, DOA 09/23/22, DOB: 02/07/2006, DOD 09/23/22 JH, DOA 08/16/21, DOB: 03/28/2004, DOD: 08/23/21 DS: DOA 07/10/21, DOB: 03/28/2004, DOD: 07/30/21 RW, DOA: 03/25/22, DOB: 08/05/2004, DOD: 04/01/22 BSE: DOA 11/30/22, DOD: 12/20/22 TD, DOA: 10/07/22, DOB: 11/30/2001, nursing assessment done by LPN, not co-signed by RN SH, DOA: 05/28/21, DOB: 12/25/2004, nursing assessment done by LPN, not co-signed by RN • The program responded to the nursing citations and indicated that given the population and the circumstances leading to their placement it is not always possible to get information on the last physical, dental, etc. Youth often enter the shelter without a guardian present. Once licensing has reviewed and accepted the Service Development Plan and has determined that your agency is in compliance with the regulations a decision on the issuance of a regular twenty-four month license for the program will be made. Until DCF makes this decision the current license will remain in effect. Should you have any questions or comments regarding the contents of this report please do not hesitate to call me at (860) 550-6395/959-255-0614. Sincerely, Terri Bohara _______________________________________ Terri Bohara Regulatory Consultant Department of Children and Families 505 Hudson St. Hartford, CT 06106 Phone: 860-550-6395 Fax: 860-860-550-6665 Theresa. Bohara@ct.gov Copy: file|